$115,984 - $156,579 yearly
Clackamas County Oregon City, OR, USA
Jan 16, 2020Full time
This position will remain open until filled. The first application review will be Monday, February 17, 2020. We reserve the right to close this recruitment at any time on or after that date. PAY INFORMATION The salary range for this position is $ 115,984.22 - $ 156,578.92 annually (plus 6.27% deferred compensation and 6% retirement contribution). Starting salaries will be within the posted pay range based on job-related factors such as experience, training and/or education. BENEFITS In addition to competitive wages, Clackamas County offers an attractive benefits package for employees in regular status positions. Generous paid time off package, including: 16 hours per month vacation accrual 9 paid holidays and 1 personal day per year 8 hours per month sick leave accrual Employer paid 6% PERS retirement contribution Deferred Compensation 457 Retirement Plan A choice of Medical Plans with Vision and Prescription Drug Coverage from Kaiser or Providence A choice of Dental Plans from Moda Robust wellness programs, including gym discounts and wellness education classes A Choice of Medical Plans with Vision and Prescription Drug Coverage Chiropractic Coverage and Alternative Care Benefit A variety of optional benefits Longevity pay after 5 years of employment with the County Non-Represented Group 1 Full Time Benefits Learn More About Benefits JOB INTRODUCTION ABOUT BUSINESS AND COMMUNITY SERVICES (BCS) Clackamas County’s Department of Business and Community services provides essential economic development , public spaces, and community enrichment services to residents, businesses, visitors and partners so they can thrive and invest in a healthy, vibrant, and prosperous Clackamas County both now and into the future. BCS is comprised of over twenty individual programs spread across 7 distinct lines of business, including: BCS Administration, Fair & Event Center, Economic Development, Library, Assets, the North Clackamas Parks & Recreation District (NCPRD), and Parks, Golf & Recreation. The BCS executive leadership team consists of the Director, two Deputy Directors and the NCPRD Director and provides strategic direction, centralized administrative support, and financial management services to BCS programs so program managers can make informed decisions and provide sustainable, effective and well-managed services to those who live, work, visit or do business in Clackamas County. Learn more about Clackamas County Business & Economic Development THE OPPORTUNITY We are seeking an experienced professional who has a track record of collaboration, communication, coordination, and organizational development to join the executive leadership team as a Deputy Director. BCS Deputy Directors are responsible for planning, coordinating and administering a comprehensive system of management functions in accordance with revenue and expenditure limitations, department requirements and legal guidelines. Deputy Directors manage central administrative and program functions for BCS by planning and developing program budgets, projecting financial trends, assisting in developing and implementing policies, and performing personnel management, contract management and executive liaison duties. In addition, each Deputy works closely with assigned programs, assisting with the implementation of strategic initiatives, collection and analysis of performance measurement data, coordinating program support of County-wide initiatives and goals, and representing the department with the public, advisory boards and committees, and the Board of County Commissioners. While BCS Deputy Directors are familiar with the operations and activities of all department programs, it is anticipated this position will work most closely with programs in the BCS Administration, Library, and Fair & Event Center lines of business, as well as working closely with NCPRD on the Oak Lodge and Gladstone Community Project. Deputy Directors act as the department director in his/her absence and provide direction to all division managers to facilitate operational planning, delivery and outcomes for all programs. THE IDEAL CANDIDATE The ideal candidate for this challenging and exciting opportunity will have significant experience in management of administrative projects or programs for a public agency. Successful candidates will possess strong budgetary and finance experience, supervisory experience, good judgment, and problem-solving skills for a variety of administrative challenges in a multifaceted organization. The ideal candidate will have excellent communication skills, superb interpersonal skills, and the ability to interact tactfully with others. The ideal candidate will have experience collaborating with diverse stakeholder groups, building and maintaining relationships with community leaders, and working effectively with County departments, outside agencies, and advisory bodies. The ideal candidate will also employ a flexible work style in order to achieve results, exhibit organizational acumen, ensure that critical information is disseminated to staff and the executive leadership team, possess a strong attention to detail, and enjoy working in a fast-paced, politically-charged environment. We are looking for a candidate who will employ a hands-on, proactive, and collaborative approach that builds trust and develops positive, open relationships in all aspects of operations, including the supervision and leadership of BCS employees. This individual must be comfortable handling and advancing complex, high-visibility initiatives with minimal oversight, helping to ensure that BCS fulfills its commitments to the communities we serve. In addition to filling out an online application, applicants must submit a resume and cover letter to be considered for this position. Required Minimum Qualifications/ Transferrable Skills:* A minimum of 5 years of increasing responsibility in a supervisory, leadership, or program management role A minimum of 5 years of experience in program planning, budget, and contract, procurement, and/or grant administration Thorough knowledge of the principles and practices of public administration, including organizational development, personnel management, and procurement Experience demonstrating strong verbal and written communication skills in a leadership role, including the ability to effectively convey information through presentations to individuals, small groups and large audiences, including elected officials Experience demonstrating strong skills in partnering or working with other departments, outside agencies, community groups, appointed advisory bodies, and governing bodies/elected officials Experience conducting research, gathering feedback, collecting and analyzing data, reviewing policy/legal requirements, and making policy or operational recommendations Must pass a criminal history check which may include national or state fingerprint records check Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy Preferred Special Qualifications/ Transferrable Skills:* Experience working in a unionized environment, including knowledge of labor relations procedures and collective bargaining practices Thorough knowledge of process improvement and organization change management concepts Possession of a four-year degree from an accredited college or university with a major in public administration, business, or related field Master's degree in Business Administration, Public Administration, or other relevant field of study Experience analyzing, developing, or negotiating intergovernmental agreements, memoranda of understanding, or similar instruments Experience with preparation and production of proposed and supplemental budgets in accordance with Oregon Budget Law Experience developing or refining strategic plans, developing and refining performance measures, and collecting and analyzing performance data Experience managing programs related to BCS lines of business Experience in successfully increasing sources of capital or operating funds, including passage of ballot measures *For Veterans qualified for Veteran’s Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position. RESPONSIBILITIES Duties may include but are not limited to the following: Assists the department director in the administration of department programs, personnel and operations; acts as Director in his/her absence; manages designated projects as requested by the Director, County Administrator or Board of County Commissioners including coordination of staff, consultants and contractors; works with executive leadership team to develop systems and controls with all divisions to improve quality of processes, performance and customer service; acts as liaison to internal county departments regarding service and response issues. Develops and recommends new and revised policies, programs, goals, standards and objectives; establishes priorities and directs, with division managers, the preparation of the Department’s strategic plans, annual work programs and outcome reporting; ensures the provision of services is in compliance with Federal, State and local statutes, rules and regulations and ordinances. In coordination with the director, hires and directs supervisory and professional staff to carry out the functions of the department and to provide quality service to citizens and County staff; prepares performance evaluations; recommends and administers progressive discipline; conducts and/or facilitates staff training and development programs; promotes cooperative team efforts among staff and with other County departments; motivates employees to provide quality service to citizens. In consultation with division managers and budget team participants, develops and recommends annual and supplemental budgets. Represents the department to public and private agencies and groups; makes presentations before commissions, boards and the public; responds to citizen inquiries and complaints in a timely and effective manner. Administers department-wide personnel policies; provides consultation and direction to divisions on personnel policies and issues such as discipline, grievances, staffing, recruitments, employee development, employee relations and promotions; facilitates department’s workforce development efforts; may participate in the collective bargaining process as a member of the negotiating team. QUALIFICATIONS Thorough knowledge of: Principles and practices of public administration, including personnel management, procurement, program planning and budget, grant and contract administration; participative management, group facilitation, team building and conflict resolution skills; principles and practices of project management; applicable federal, state and local regulations, rules, codes and ordinances;; labor relations procedures; techniques of mediation, negotiation and public relations; principles of community engagement and citizen involvement. Skill to: Communicate effectively, both orally and in writing; prepare and deliver oral presentations to public and private groups; facilitate consensus building and problem solving; formulate and implement operational and administrative policies; plan, develop and evaluate funding requirements; prepare and justify budget requests and grant proposals; review contracts for compliance with County policies and legal requirements; direct staff in continuous efforts to improve quality, productivity, customer service and to maximize resources; incorporate team participation in decision making; respond to requests by citizens, County elected officials, County Administrator and other County staff; establish and maintain effective working relationships with the public and other County personnel, special interest groups, elected officials and other public and private agencies; incorporate team participation in decision making; respond to changes desired by citizens and County staff. WORK SCHEDULE This position is included in the County’s alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Recurring evening hours will be required for advisory board and/or task force meetings, as well as occasional weekend hours for special projects or community events. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. EXPLORE CLACKAMAS COUNTY Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 400,000 citizens. Explore Clackamas County Working for Clackamas County Recreation, Arts & Heritage Equity, Diversity and Inclusion APPLICATION PROCESS Clackamas County only accepts online applications. Help With Your Application: Application Process Help with the Application If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays). HOW TO CLAIM VETERAN'S PREFERENCE Request Veterans' Preference Learn more about the County's Veterans' Preference VISA SPONSORSHIP Clackamas County does not offer visa sponsorships. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States. EQUAL EMPLOYMENT OPPORTUNITY Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.