$55,370 - $102,648 yearly
City of Portland Auditor's Office
Portland, OR, USA
Opens: Monday, January 13, 2020
Closes: Monday, February 3, 2020 11:59 PM
Salary Range: $55,370 - $102,648
The City Auditor’s Office is seeking a detailed-oriented public servant with excellent organizational and administrative skills to track and coordinate investigative case files of police misconduct allegations for the Independent Police Review.
As the civilian side of the City’s police accountability system, Independent Police Review is the central intake location for police misconduct complaints. It conducts investigations and monitors all cases investigated by the Police Bureau’s Internal Affairs unit. IPR and Internal Affairs investigate different types of misconduct cases but share a similar process. IPR generally investigates those involving high-ranking officers; vulnerable populations, such as children or people experiencing homelessness; and large events, such as street protests. IPR also uses complaint trends as the basis for policy reviews of the Police Bureau and makes recommendations for systemic change. IPR reports to the elected City Auditor, who is independent of the Mayor and City Commissioners.
The Executive Assistant primarily supports the division’s management and investigation teams by facilitating the opening and closing of investigations, tracking and coordinating the flow of sensitive documents throughout each stage of investigations, entering and reviewing data for accuracy, composing and editing correspondence.
Additional responsibilities of the Executive Assistant include:
Supporting the mission, objectives, and service expectations of the Auditor’s Office; contributing to an equitable workplace that demonstrates an environment respectful of living and working in a multicultural society.
Exercising independent judgment and following established protocols and guidelines for case handling; providing confidential administrative support to the management level positions in IPR.
Assisting with support activities for the Citizen Review Committee, drafting procurement documents; tracking contract expenditures; coordinating professionals, police officers and complainants for mediation.
Providing guidance for office support staff, assisting with staff training on the case management process and database.
Successful candidates will demonstrate a commitment to protecting the integrity of the police accountability process, experience coordinating high-volume caseloads within deadlines, excellent organizational skills, advanced office skills, and an ability to interact with people from diverse backgrounds.
To Qualify:
Three documents are required for a complete application : 1) a resume, 2) a cover letter, and 3) a brief writing sample. Omitting any of these documents will disqualify potential applicants from consideration.
1) Resume
List professional and relevant volunteer experience; education and training; and the time periods for each. If you speak more than one language or have specialized skills, please list them.
2) Cover Letter
Describe how you meet the following minimum qualifications, which are required to be successful in this position. Where possible, connect items in your resume to demonstrate how you meet these qualifications. It is advised that you use the numbered list below to ensure you respond to each item. Skipping any of the items will disqualify your application from further consideration, so please complete your cover letter with care.
Any combination of education and experience that is equivalent to a high school diploma or GED; and five years of comparable administrative experience.
Advanced office skills including typing, scheduling, proof-reading, note-taking, filing, logistics support, and timekeeping, and related skills in the use of computer and other office equipment.
Ability to maintain highly sensitive and confidential information, while exercising a high degree of tact, discretion, and diplomacy in sensitive situations; ability to prepare and maintain accurate, concise, and confidential records.
Ability to communicate and interact with internal and external customers in a professional and courteous manner, both orally and in writing.
Ability to apply relevant laws, ordinances, administrative rules, and policies.
If you meet these preferred qualifications , please briefly describe how in your cover letter.
Bachelor’s degree from an accredited college or university or specialized certification or training.
Experience coordinating administrative, employment, or criminal investigations in a government agency.
Experience working in the criminal justice system or knowledge of the Portland Police Bureau.
3) Writing Sample
Prepare a written statement describing your experience or participation with diverse groups, exposure to equity issues and any actions to resolve them, and steps to make public or work spaces inclusive. Examples may include but are not limited to the following:
Experience as a member of a historically underrepresented group in government decision-making;
Experience living, working with, and/or interacting with individuals from diverse backgrounds and identities;
Experience ensuring equitable and inclusive workplace operations and program outcomes.
If your experiences are different from those listed and you have a commitment to diversity, equity, and inclusion, please explain how you will manifest that commitment in this position.
The Recruitment Process:
Applicants must submit a cover letter, resume, and writing sample through the City of Portland's online application system. Emailed, mailed, hand-delivered or faxed applications will not be accepted.
Application materials will be reviewed to determine if candidates meet the minimum qualifications listed above. To successfully pass the initial screening process, you must ensure that your cover letter addresses each numbered point and includes examples that illustrate your experience and expertise. It is advised that applicants organize their cover letters using the numbered list to ensure each is addressed. Only candidates who meet the minimum qualifications will be eligible for an interview.
Your cover letter and resume should be no more than five pages combined. Your writing sample should be no more than two pages. Please do not attach materials not requested.
All completed applications for this position must be submitted no later than 11:59 p.m. on the closing date of this recruitment.
If you are requesting Veteran's Preference, attach a copy of your DD214 and/or Veteran's Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for. Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
Additional Information:
This position is in the Classified Service. It is subject to Auditor’s Office Administrative Rules for Human Resources, City Code, and City Charter.
The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland participates in PERS, the Oregon Public Employee Retirement System. For more information on the City of Portland's benefits please click Benefits Information | The City of Portland, Oregon .
Non-citizen applicants must be authorized to work in the United States at the time of application. It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. If you wish to identify yourself as an individual with a disability under the Americans With Disabilities Act of 1990 and will be requesting an accommodation, the requests must be made to the Recruiter(s) named below no later than the closing date of this announcement.
If you have questions about how to apply or require any assistance in submitting your application, please contact:
Andrew Bryans, Administrative Specialist
Andrew.Bryans@portlandoregon.gov
(503) 823-4079
Opens: Monday, January 13, 2020
Closes: Monday, February 3, 2020 11:59 PM
Salary Range: $55,370 - $102,648
The City Auditor’s Office is seeking a detailed-oriented public servant with excellent organizational and administrative skills to track and coordinate investigative case files of police misconduct allegations for the Independent Police Review.
As the civilian side of the City’s police accountability system, Independent Police Review is the central intake location for police misconduct complaints. It conducts investigations and monitors all cases investigated by the Police Bureau’s Internal Affairs unit. IPR and Internal Affairs investigate different types of misconduct cases but share a similar process. IPR generally investigates those involving high-ranking officers; vulnerable populations, such as children or people experiencing homelessness; and large events, such as street protests. IPR also uses complaint trends as the basis for policy reviews of the Police Bureau and makes recommendations for systemic change. IPR reports to the elected City Auditor, who is independent of the Mayor and City Commissioners.
The Executive Assistant primarily supports the division’s management and investigation teams by facilitating the opening and closing of investigations, tracking and coordinating the flow of sensitive documents throughout each stage of investigations, entering and reviewing data for accuracy, composing and editing correspondence.
Additional responsibilities of the Executive Assistant include:
Supporting the mission, objectives, and service expectations of the Auditor’s Office; contributing to an equitable workplace that demonstrates an environment respectful of living and working in a multicultural society.
Exercising independent judgment and following established protocols and guidelines for case handling; providing confidential administrative support to the management level positions in IPR.
Assisting with support activities for the Citizen Review Committee, drafting procurement documents; tracking contract expenditures; coordinating professionals, police officers and complainants for mediation.
Providing guidance for office support staff, assisting with staff training on the case management process and database.
Successful candidates will demonstrate a commitment to protecting the integrity of the police accountability process, experience coordinating high-volume caseloads within deadlines, excellent organizational skills, advanced office skills, and an ability to interact with people from diverse backgrounds.
To Qualify:
Three documents are required for a complete application : 1) a resume, 2) a cover letter, and 3) a brief writing sample. Omitting any of these documents will disqualify potential applicants from consideration.
1) Resume
List professional and relevant volunteer experience; education and training; and the time periods for each. If you speak more than one language or have specialized skills, please list them.
2) Cover Letter
Describe how you meet the following minimum qualifications, which are required to be successful in this position. Where possible, connect items in your resume to demonstrate how you meet these qualifications. It is advised that you use the numbered list below to ensure you respond to each item. Skipping any of the items will disqualify your application from further consideration, so please complete your cover letter with care.
Any combination of education and experience that is equivalent to a high school diploma or GED; and five years of comparable administrative experience.
Advanced office skills including typing, scheduling, proof-reading, note-taking, filing, logistics support, and timekeeping, and related skills in the use of computer and other office equipment.
Ability to maintain highly sensitive and confidential information, while exercising a high degree of tact, discretion, and diplomacy in sensitive situations; ability to prepare and maintain accurate, concise, and confidential records.
Ability to communicate and interact with internal and external customers in a professional and courteous manner, both orally and in writing.
Ability to apply relevant laws, ordinances, administrative rules, and policies.
If you meet these preferred qualifications , please briefly describe how in your cover letter.
Bachelor’s degree from an accredited college or university or specialized certification or training.
Experience coordinating administrative, employment, or criminal investigations in a government agency.
Experience working in the criminal justice system or knowledge of the Portland Police Bureau.
3) Writing Sample
Prepare a written statement describing your experience or participation with diverse groups, exposure to equity issues and any actions to resolve them, and steps to make public or work spaces inclusive. Examples may include but are not limited to the following:
Experience as a member of a historically underrepresented group in government decision-making;
Experience living, working with, and/or interacting with individuals from diverse backgrounds and identities;
Experience ensuring equitable and inclusive workplace operations and program outcomes.
If your experiences are different from those listed and you have a commitment to diversity, equity, and inclusion, please explain how you will manifest that commitment in this position.
The Recruitment Process:
Applicants must submit a cover letter, resume, and writing sample through the City of Portland's online application system. Emailed, mailed, hand-delivered or faxed applications will not be accepted.
Application materials will be reviewed to determine if candidates meet the minimum qualifications listed above. To successfully pass the initial screening process, you must ensure that your cover letter addresses each numbered point and includes examples that illustrate your experience and expertise. It is advised that applicants organize their cover letters using the numbered list to ensure each is addressed. Only candidates who meet the minimum qualifications will be eligible for an interview.
Your cover letter and resume should be no more than five pages combined. Your writing sample should be no more than two pages. Please do not attach materials not requested.
All completed applications for this position must be submitted no later than 11:59 p.m. on the closing date of this recruitment.
If you are requesting Veteran's Preference, attach a copy of your DD214 and/or Veteran's Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for. Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
Additional Information:
This position is in the Classified Service. It is subject to Auditor’s Office Administrative Rules for Human Resources, City Code, and City Charter.
The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland participates in PERS, the Oregon Public Employee Retirement System. For more information on the City of Portland's benefits please click Benefits Information | The City of Portland, Oregon .
Non-citizen applicants must be authorized to work in the United States at the time of application. It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. If you wish to identify yourself as an individual with a disability under the Americans With Disabilities Act of 1990 and will be requesting an accommodation, the requests must be made to the Recruiter(s) named below no later than the closing date of this announcement.
If you have questions about how to apply or require any assistance in submitting your application, please contact:
Andrew Bryans, Administrative Specialist
Andrew.Bryans@portlandoregon.gov
(503) 823-4079
$1,750 monthly
Resource Assistance for Rural Environments
Various Rural Locations across Oregon
The Resource Assistance for Rural Environments (RARE) AmeriCorps Program seeks to serve Oregon's rural communities through economic and community development and natural resource planning. Housed within the University of Oregon's Institute for Policy Research and Engagement, we aim to link the energy, expertise of our members with the planning and public policy needs of Oregon’s rural communities.
Our mission is to assist Oregon's resource-dependent rural communities while providing supported, applied experience to college graduates from across the U.S. RARE AmeriCorps members live in rural communities for eleven months and serve cities, counties, non-governmental organizations or state agencies to improve economic and environmental conditions in rural Oregon. The RARE AmeriCorps Program is now in its 26th year; over the years we have placed more than 550 volunteers and served every Oregon County. Duties: Each RARE AmeriCorps member focuses on community specific projects that fall within the following focus areas: land use planning, downtown development, community and economic development, regional tourism, renewable energy, food systems planning and natural resources planning. For more information about the types of work our members take on, click here: https://rare.uoregon.edu/about/program-description/ Qualifications: RARE AmeriCorps members are required to be either U.S. citizens or permanent U.S. residents. In addition, you will need to hold a bachelor's degree and demonstrate applied community experience as well as coursework or equivalent experience in three or more of the following areas: planning or statistical analysis, planning or economic theory, project management, community or economic development, environmental planning, geographic information systems and grant writing. For more information about eligibility and our selection process, click here: https://rare.uoregon.edu/application-process/member-application-process/member-selection-process-information/
Application Guidelines/Contact: If you are interested in applying to the RARE AmeriCorps Program, please complete our Member Application Process.
SStep 1: View the 2020-2021 RARE Member Application Preview and collect your application materials. This document is a preview of the information you will submit using the link provided in Step 2. https://rare.uoregon.edu/files/2019/11/member_app_20-21_Preview-for-Website.docx
Step 2: Submit your final application using the link to Qualtrics below. When you have gathered all your materials, follow the link below to input all your information. Important: you will NOT be able to save your application and return later. You must input and submit everything in one sitting, so please be sure to have all your materials assembled before you begin. https://oregon.qualtrics.com/jfe/form/SV_25dsubp8rzz9w8t
Step 3: Complete the five essay questions listed below in a single document, carefully labeling each question. Save your response as either a Word document or a PDF with the following name: LastName_part_ap_20-21_essay. Submit your complete essay response document as an attachment in an email to rare@uoregon.edu .
Essay Questions: 1. Please tell us how participation in the RARE program will help you reach your short and long term personal and professional goals. (word limit: 1000) 2. Please tell us how your background and values will contribute to the community that you will serve and to the RARE AmeriCorps Program as a whole. (word limit: 1000) 3. Please describe your perspectives on living/working in a rural community. (word limit: 500) 4. Please briefly state what you view as your most significant accomplishment. (word limit: 250) 5. Please complete the following statement: “People may be surprised when they learn that I…” (word limit 250)
Step 4: Save your professional resume as either a Word document or a PDF with the following name: LastName_part_ap_20-21_resume. Submit your professional resume as an attachment in an email to rare@uoregon.edu .
Please remember that we will only consider complete applications with all three application components: • The application form from Step 2 • The essay questions from Step 3 • The resume from Step 4
If you have problems or need assistance, please send us an email or call (541) 346-2879. Completed applications must be submitted and essay/resume emailed to the RARE office no later than 5pm April 24, 2020.
The Resource Assistance for Rural Environments (RARE) AmeriCorps Program seeks to serve Oregon's rural communities through economic and community development and natural resource planning. Housed within the University of Oregon's Institute for Policy Research and Engagement, we aim to link the energy, expertise of our members with the planning and public policy needs of Oregon’s rural communities.
Our mission is to assist Oregon's resource-dependent rural communities while providing supported, applied experience to college graduates from across the U.S. RARE AmeriCorps members live in rural communities for eleven months and serve cities, counties, non-governmental organizations or state agencies to improve economic and environmental conditions in rural Oregon. The RARE AmeriCorps Program is now in its 26th year; over the years we have placed more than 550 volunteers and served every Oregon County. Duties: Each RARE AmeriCorps member focuses on community specific projects that fall within the following focus areas: land use planning, downtown development, community and economic development, regional tourism, renewable energy, food systems planning and natural resources planning. For more information about the types of work our members take on, click here: https://rare.uoregon.edu/about/program-description/ Qualifications: RARE AmeriCorps members are required to be either U.S. citizens or permanent U.S. residents. In addition, you will need to hold a bachelor's degree and demonstrate applied community experience as well as coursework or equivalent experience in three or more of the following areas: planning or statistical analysis, planning or economic theory, project management, community or economic development, environmental planning, geographic information systems and grant writing. For more information about eligibility and our selection process, click here: https://rare.uoregon.edu/application-process/member-application-process/member-selection-process-information/
Application Guidelines/Contact: If you are interested in applying to the RARE AmeriCorps Program, please complete our Member Application Process.
SStep 1: View the 2020-2021 RARE Member Application Preview and collect your application materials. This document is a preview of the information you will submit using the link provided in Step 2. https://rare.uoregon.edu/files/2019/11/member_app_20-21_Preview-for-Website.docx
Step 2: Submit your final application using the link to Qualtrics below. When you have gathered all your materials, follow the link below to input all your information. Important: you will NOT be able to save your application and return later. You must input and submit everything in one sitting, so please be sure to have all your materials assembled before you begin. https://oregon.qualtrics.com/jfe/form/SV_25dsubp8rzz9w8t
Step 3: Complete the five essay questions listed below in a single document, carefully labeling each question. Save your response as either a Word document or a PDF with the following name: LastName_part_ap_20-21_essay. Submit your complete essay response document as an attachment in an email to rare@uoregon.edu .
Essay Questions: 1. Please tell us how participation in the RARE program will help you reach your short and long term personal and professional goals. (word limit: 1000) 2. Please tell us how your background and values will contribute to the community that you will serve and to the RARE AmeriCorps Program as a whole. (word limit: 1000) 3. Please describe your perspectives on living/working in a rural community. (word limit: 500) 4. Please briefly state what you view as your most significant accomplishment. (word limit: 250) 5. Please complete the following statement: “People may be surprised when they learn that I…” (word limit 250)
Step 4: Save your professional resume as either a Word document or a PDF with the following name: LastName_part_ap_20-21_resume. Submit your professional resume as an attachment in an email to rare@uoregon.edu .
Please remember that we will only consider complete applications with all three application components: • The application form from Step 2 • The essay questions from Step 3 • The resume from Step 4
If you have problems or need assistance, please send us an email or call (541) 346-2879. Completed applications must be submitted and essay/resume emailed to the RARE office no later than 5pm April 24, 2020.
$87,165 - $104,072 yearly
City of Portland
Portland, Maine, USA
This is professional public health work of an administrative nature in directing municipal public health programs within the context of core public health functions. An employee in this class is responsible for the overall administration of the City of Portland's public health programs, including development of program policy, assessment of community needs, and assessment of the available resources to meet these needs.
This position requires responsibility for overall leadership on public health issues, financial management, long range and strategic planning for public health programs. The Public Health Director/Administrator is responsible for the promotion of the public's health and emerging public health issues within the community and within City government. The Public Health Director/Administrator establishes standard operating procedures, works within union contracts, supervises the selection of Division personnel and is responsible for the development of the Public Health Division’s budget. The Public Health Director/Administrator may designate a Local Health Officer.
Supervision Received
The Public Health Director/Administrator reports to the Director of Health and Human Services.
Supervision Exercised
The Public Health Director/Administrator directs a large staff of professional, paraprofessional and administrative support, both directly and through designated supervisors.
Essential Duties and Responsibilities
Designs, conducts and evaluates studies of community health needs and continually evaluates effectiveness and need for existing health programs. Evaluates City health service delivery and enhances, modifies, or eliminates direct services as necessary. Promotes City programs and preventive health measures through media contacts and effective use of all local media available.
Ensures training of staff by designing, planning and contracting for appropriate ongoing staff training. Takes leadership in successful policy development that improves the public's health. Models community collaboration and successful partnerships to attain organizational goals. Participates actively in long-range planning and strategic planning for public health issues with City organizations and the community. Oversees the work of the Public Health Management team in the administration and modification of existing health needs, health status improvement activities, implementation of new programs and evaluation of these activities. Develops a network of partners and collaborators who will improve the health status of the jurisdiction. Develops and maintains a system of organizational communication which allows for continual staff input and feedback and encourages clear understanding of Divisional issues and policies. Performs related work as required.
Requirements of Work
Extensive experience in public health administration, with a master's degree in public health or related field, a degree in business or public administration, or an equivalent combination of education and experience that provides the following skills and abilities: Extensive knowledge on public health issues in policy arenas. Financial management experience with multiple public and private funding sources and third-party payors. Proven ability to work independently to achieve goals and objectives, and cooperatively with other service providers in program planning implementation. Ability to effectively delegate responsibilities to Division staff. Proven ability to write grants, develop contracts and negotiate financial arrangements to improve the public's health. Experience effectively developing and promoting public health policy at all levels of government. Excellent communication skills to promote public health issues, topics and programs and ability to articulate core functions to varied audiences. Well-versed in the dynamics of organizational communication and practices and effective communication within the organization and in the community. Ability to utilize technology in data collection, analysis and dissemination. Active involvement in national, state and local public health professional associations.
Apply by Feb 29 at:
https://selfservice.portlandmaine.gov/MSS/employmentopportunities/default.aspx
Full job description can be viewed here: http://www.portlandmaine.gov/DocumentCenter/View/26611/Public-Health-Administrator-Job-Description?bidId=
This is professional public health work of an administrative nature in directing municipal public health programs within the context of core public health functions. An employee in this class is responsible for the overall administration of the City of Portland's public health programs, including development of program policy, assessment of community needs, and assessment of the available resources to meet these needs.
This position requires responsibility for overall leadership on public health issues, financial management, long range and strategic planning for public health programs. The Public Health Director/Administrator is responsible for the promotion of the public's health and emerging public health issues within the community and within City government. The Public Health Director/Administrator establishes standard operating procedures, works within union contracts, supervises the selection of Division personnel and is responsible for the development of the Public Health Division’s budget. The Public Health Director/Administrator may designate a Local Health Officer.
Supervision Received
The Public Health Director/Administrator reports to the Director of Health and Human Services.
Supervision Exercised
The Public Health Director/Administrator directs a large staff of professional, paraprofessional and administrative support, both directly and through designated supervisors.
Essential Duties and Responsibilities
Designs, conducts and evaluates studies of community health needs and continually evaluates effectiveness and need for existing health programs. Evaluates City health service delivery and enhances, modifies, or eliminates direct services as necessary. Promotes City programs and preventive health measures through media contacts and effective use of all local media available.
Ensures training of staff by designing, planning and contracting for appropriate ongoing staff training. Takes leadership in successful policy development that improves the public's health. Models community collaboration and successful partnerships to attain organizational goals. Participates actively in long-range planning and strategic planning for public health issues with City organizations and the community. Oversees the work of the Public Health Management team in the administration and modification of existing health needs, health status improvement activities, implementation of new programs and evaluation of these activities. Develops a network of partners and collaborators who will improve the health status of the jurisdiction. Develops and maintains a system of organizational communication which allows for continual staff input and feedback and encourages clear understanding of Divisional issues and policies. Performs related work as required.
Requirements of Work
Extensive experience in public health administration, with a master's degree in public health or related field, a degree in business or public administration, or an equivalent combination of education and experience that provides the following skills and abilities: Extensive knowledge on public health issues in policy arenas. Financial management experience with multiple public and private funding sources and third-party payors. Proven ability to work independently to achieve goals and objectives, and cooperatively with other service providers in program planning implementation. Ability to effectively delegate responsibilities to Division staff. Proven ability to write grants, develop contracts and negotiate financial arrangements to improve the public's health. Experience effectively developing and promoting public health policy at all levels of government. Excellent communication skills to promote public health issues, topics and programs and ability to articulate core functions to varied audiences. Well-versed in the dynamics of organizational communication and practices and effective communication within the organization and in the community. Ability to utilize technology in data collection, analysis and dissemination. Active involvement in national, state and local public health professional associations.
Apply by Feb 29 at:
https://selfservice.portlandmaine.gov/MSS/employmentopportunities/default.aspx
Full job description can be viewed here: http://www.portlandmaine.gov/DocumentCenter/View/26611/Public-Health-Administrator-Job-Description?bidId=
