$72,026 - $78,778 yearly
  • City of Warrenville
  • 3s258 Manning Avenue, Warrenville, IL, USA
  • Jun 24, 2024
Full time Accounting Finance

Job Description

Position Summary

Under the direct supervision of the Accounting Supervisor, the Accountant is responsible for performing a variety of complex analytical and technical functions related to general accounting, purchasing, financial reporting, and other fiscal activities. Work involves calculating, verifying, posting, and balancing a variety of financial transactions.  This position provides exceptional service within the organization and to external customers, including promoting a positive image of the City, fostering a collaborative, respectful, and service-minded working environment, and consistently exhibiting professionalism and integrity through the community. Other duties of a general office nature are also performed.

Essential Job Functions

·         Performs general accounting tasks for accurate financial recording and reporting, in the City ERP and other systems.

·         Processes journal entries and assists in preparing periodic financial reports.

·         Reconciles bank accounts, investment statements and general ledger accounts.

·         Processes returned checks.

·         Provides support in resolving financial inquiries and improving department workflows.

·         Creates and maintains spreadsheets, databases, and records to support department operations.

·         Assists in the preparation of the annual budget.

·         Reviews and processes requisitions and purchase orders.

·         Assists in ensuring compliance with purchasing policies.

·         Assists in recording costs of fixed assets.

·         Assists in financial analysis, monitoring, and interpretation of financial information.

·         Maintains fixed asset records, and balances cash receipts.

·         Assists with the City’s annual audit.

·         Balancing of daily cash receipts, validates bank deposits, takes daily deposits to the bank, and sees that all cash receipts are posted to the appropriate systems or modules.

·         Assists in preparing and transmission of electronic files, reviews internal controls, reconciles bank account analysis fees, and issues 1099s annually.

·         Provides general assistance to the public and other departments, including assisting with front counter operations

·         Processes over-the-counter payments, and balances cash register drawers.

·         Performs routine accounting tasks and balances the general ledger.

·         Provides backup support to clerks and customer service specialists during peak times and vacation periods.

·         Responds and interacts appropriately with vendors, residents, and City staff at all times, displaying a high degree of professionalism.

·         Processes payroll, once per month or more frequently, as needed.

·         Serves as Department FOIA Officer.

·         Serves as staff liaison to City volunteer Tourism & Arts Commission.

·         Maintains and updates payroll records, including changes in tax exemptions, direct deposit information, employee deduction information, and other data.

·         Review employee timesheets and leave submissions for accuracy and conformance with the City’s personnel policies and collective bargaining agreements.

·         Performs other duties as assigned.

Minimum Qualifications

Bachelor’s degree in accounting, economics, finance, or a related field; at least two (2) years of experience in finance or accounting-related work, municipal environment preferred; or any equivalent combination of training and experience that provides the knowledge, skills, and abilities to perform the duties of the position. Spanish speaking preferred.

Required Skills and Competencies

Ability to learn and apply various computer software applications and other computer functions associated with the Department.

Considerable knowledge of governmental accounting, related systems, and procedures, including GASB pronouncements.

Demonstrate strong problem-solving abilities and attention to detail.

Complete work with the highest level of accuracy.

Ability to learn and accurately apply personnel policy and collective bargaining agreement language for payroll and benefit administration.

Ability to apply financial policies and procedures to varied accounting transactions.

Ability to accurately perform arithmetic calculations.

Understand and apply standard office procedures, and use office systems, and equipment.

Proficient with use of financial accounting software or the ability to learn.

Comfortably use related web-based software programs for internal and external communications, data compilation, and analysis, including Microsoft Office.

Maintain routine clerical and financial records efficiently.

Prepare appropriate reports with accuracy and attention to detail.

Maintain and develop accounting processes.

Review internal controls and recommend changes through the analysis of current procedures.

Exercise mature judgment in decision-making.

Maintain confidentiality in the performance of duties.

Communicate effectively and professionally, both verbally and in writing, at the high school graduate level.

Possess knowledge of the functions and departments of local government.

Acquire additional knowledge during a reasonable period of training.

Learn, understand, and adhere to all applicable safety policies and procedures of the City.

Establish and maintain effective working relationships with other employees, public officials, vendors, and the general public.