Job Description
Are you an experienced enforcement records professional? Do you enjoy a workplace where every day is a little different from the day before? Are your organizational skills second to none? Join the City of Beaverton as a Police Records Specialist!
Lateral Police Records Specialist hires may qualify for:
- Up to $7500 of incentive pay (includes $2500 in first paycheck, $2500 on completion of probation, and $2500 after two years of employment)
- Vacation accrual calculated by total years of experience working in similar law enforcement records position.
- Up to 120 hours of front-loaded vacation leave.
The Beaverton Police Department Record Division operates 24 hours every day, 365 days a year. Records Support Specialists must be able to work day, mid-day, evening, and overnight shifts, including weekends and holidays. Employees are compensated 8.6667 hours additional per month in lieu of holiday pay. Shifts are chosen by seniority after completion of probation. Shifts are chosen in the fall for the following year and rotate in January, May, and September.
A background investigation will be conducted prior to a job offer and the hiring process, including background investigation, will take several months.
This is a full-time, non-exempt, Beaverton Police Association (BPA)- classified position. There are two vacancies.
Please click APPLY to submit your application via the City of Beaverton’s online portal. You will need to fill out your work history and respond to several supplemental questions. Your education, skills, and experience will be evaluated using the main application form and supplemental questions; a resume and cover letter are not required and do not substitute for a complete application and work history.
Responsibilities
- Support Police Officers and other department employees: Assist officers, handle class, collect fees, manage mail, and assist with after-hours property releases.
- File and database management: Use database systems such as LEDS and NCIC to query, confirm, clear, and locate critical items, including warrants, stolen vehicles, and criminal history. Maintain filing systems and databases, ensuring that confidential files are secure. Locate records in response to time-sensitive requests from officers in the field.
- Police reports: Read, write, and organize police reports.
- Public record requests: Process requests and ensure that protected information is not released.
- Confidentiality: Handle sensitive information securely
- File maintenance: Create, manage, and process files, logs, and records.
- Monitoring: Use cameras to monitor building entrances and gates, as well as people in holding cells for safety, alerting officers to any concerns.
- Sex offender registration: Register sex offenders on behalf of the Oregon State Police.
- After-hours calls: Take after-hours calls for City of Beaverton services, including water and traffic. Contact on-call staff as needed.
- General office and administrative tasks: Transcribe recordings, distribute materials, order office supplies.
- Customer service: Provide consistent and positive customer service through problem-solving for internal and external customers. Provide information to external customers regarding city policies, procedures, and laws.
- Additional duties are outlined in the Police Records Support Specialist classification.
Qualifications
- High school diploma or GED; and
- Two years of experience in law enforcement records; or
- An equivalent combination of education and experience enabling the incumbent to perform the essential functions of the position.
Licensing and special requirements
- Law Enforcement Data Systems (LEDS) certification required within 30 days of hire
- Criminal Justice Information Systems (CJIS) fingerprints must be completed and cleared prior to start date.
- Ability to pass reference checks satisfy the requirements of a background check.
- Ability to satisfy the requirements of a pre-employment drug screen.
The City of Beaverton is committed to supporting a culture of accountability, equity and inclusion for all, especially marginalized groups. We pledge to continue the ongoing, difficult and essential work needed to address institutional racism and historical inequities in all forms.
Beaverton is a diverse city, boasting a large population of qualified persons, including women, veterans, Black, Indigenous and people of color, persons with disabilities, generational groups, persons who speak many languages and are of diverse national origins.
Studies have shown that many candidates, especially women, are less likely to apply for a job if they do not believe they meet 100% of the hiring criteria. The city’s talent acquisition goals include hiring the candidate who is best able to meet the performance objectives of the role. We therefore encourage persons with non-traditional skill sets and experiences to apply, even if you believe you do not meet 100% of the qualifications and hiring criteria described.
Compensation
Wage range: $25.25 - $33.84 hourly
Starting rate will be determined depending on relevant work experience as outlined in the Equal Pay Act. New hires who meet minimum requirements will start at step one. Higher steps may be offered to those who have additional years of directly related experience to the position within the posted wage range.
Total compensation package and benefits
In addition to competitive pay, the city offers a wide variety of benefits to regular employees which make up an exceptional total compensation package.
The city pays the full retirement contribution to PERS including the employee portion; provides employees with an opportunity to participate in a deferred compensation retirement plan; makes available a public service loan forgiveness program and tuition reimbursement program; and offers excellent health, dental, vision and life insurance coverage.
Additional benefits include excellent paid time off (PTO) accrual, PTO cash out options, wellness programs and incentives, a Health Reimbursement Account (HRA) VEBA with 3% employer contributions, an Employee Assistance Program (EAP) and bilingual pay premiums.
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City of Beaverton Compensation Break Down
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Gross cash compensation
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| Starting step | Step 1 | Step 4 | Step 7 |
| Yearly salary* | $52,510.20 | $60,787.20 | $70,383.84 |
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Estimated benefits paid by the city - non-cash compensation
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| Public Employees Retirement System fully-paid contributions for employee | $2,756.79 | $3,191.33 | $3,695.15 |
| Medical & Dental - Max city contributions for employee +1 (dollar value) | $29,819.04 | $29,819.04 | $29,819.04 |
| Health Reimbursement Account (HRA) VEBA; 3% contribution | $1,575.31 | $1,823.62 | $2,111.52 |
| Deferred compensation account; 3% employer contribution | $1,575.31 | $1,823.62 | $2,111.52 |
| No-cost Tri-Met public transportation pass (dollar value) | $1,200.00 | $1,200.00 | $1,200.00 |
| Total estimated non-cash compensation - benefits | $36,926.44 | $37,857.60 | $38,937.22 |
| Total salary and estimated non-cash compensation value | $89,436.64 | $98,644.80 | $109,321.06 |
* Annual amounts in the table are shown for comparison purposes only and may vary slightly from actual salaries due to rounding calculations in the payroll system.
Located in the heart of the Tualatin Valley, midway between Mt. Hood and the Oregon coast, Beaverton combines the best of a big city and the peaceful surroundings of a small town. Just seven miles west of Portland, Oregon, Beaverton is Oregon’s sixth largest city and the second-largest incorporated city in Washington County.
Home to more than 96,000 people of all ages and backgrounds. One in three Beaverton residents
identify as a person of color, roughly 20 percent were born outside of the U.S. and nearly 100
languages are spoken in the Beaverton School District. This richness of cultural diversity is what makes Beaverton such a vibrant city.
Beaverton is home to 11 well-planned, distinct neighborhoods offering more opportunities for
neighbors to have fun and make a greater impact on the community. Along tree-lined streets,
neighbors are often out jogging, biking, and enjoying everything the city has to offer all year long.
From outdoor plays and concerts to art, multicultural festivals and celebrations, Beaverton’s annual
events help bring community together.
Welcoming residents and visitors alike, Beaverton is eager to share all that makes it the best of
Oregon.