Management (Policy) Analyst I

The City of Happy Valley is looking for a detail-oriented Management Analyst I to research and write grants, analyze public policy changes and support the City during regional meetings.  The ideal candidate will have excellent oral and written communication skills, be willing to take on new tasks, possess problem-solving skills and provide a high level of customer service both internally for City staff and to the community. 

About Happy Valley:

Happy Valley is known for Its wonderful neighborhoods that have an abundance of parks, open spaces, and meandering trails. Our residents take great pride in the community and come together throughout the years at an annual Fun Run, summer concert series, 4th of July Festival, National Night Out, Harvest Fest, Tree lighting and many other community-driven events. As the community grows, we're building a city where family-friendly neighborhoods meet a world-class economy. Happy Valley's business community is rapidly emerging, creating vibrant centers throughout town.

Happy Valley is looking to the future. Once a small community in as recently as the early 2000s, the City has rapidly developed toward being a medium-sized City for the Clackamas County area and there is a lot changing in the community and in our organization. Happy Valley has the vision and heart to be a leader in the region.

As an employer, the City of Happy Valley strives to provide a collaborative working environment that allows access to all city employees, across all departments. We maintain a current technological platform for our staff to provide the most efficient services to our residents and business owners.

Come and join us as we serve this great community together!       

GENERAL PURPOSE
Under close supervision, performs a variety of journey level administrative support tasks for the Administration Department.
 
DISTINGUISHING CHARACTERISTICS
The Management Analyst I is distinguished from the Management Analyst II position by performing routine administrative tasks with no supervisory responsibilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Any one position in this class may not perform all the duties listed below, nor do the listed examples of duties include all similar and related duties that may be assigned to this class.
 

1. Research, prepare and submit City grant proposals, including coordinating with a variety of local groups and organizations to gather letters of support.
2. Attend various regional meetings, prepare summarized meeting minutes, analyze impacts of law/ public policy changes to the City.
3. Support City representatives on regional groups by providing prep memos and draft talking points.
4. Prepare a Weekly Memo summarizing various regional meetings that discuss items of impact and importance to the City. 
5. Coordinate the City’s Public Art Committee, including leading the selection process for the City’s rotating sculpture garden. 
6. Complete special intergovernmental affairs research projects. 
7. Assist with the tracking of legislative bills and prepare draft testimony on behalf of the City. 
8. Provide written reports to City leadership using Microsoft office products. 
9. Maintain a positive public relationship with public agencies, the public and elected officials. 
10. Assist and support the City to identify and provide services to all members of the community and remove barriers to those services.
11. Perform other duties as assigned.

MINIMUM QUALIFICATIONS
 
Knowledge of: 

• Office administrative practices and procedures, including recordkeeping and filing practices and procedures.
• Principles and practices of sound business communication; proper English usage, including spelling, grammar and punctuation.
• Ability to become knowledgeable concerning City organization, rules, policies and procedures.
• Basic functions of public agencies, including the role and responsibilities of a public entity.
• Computer equipment and uses of word processing, spreadsheet, graphics, database and other software.
• Techniques for providing a high level of customer service to public, City staff, and public agencies in person, in writing and over the telephone.
• Grant writing.

Ability to:

• Clearly and accurately interpret documents, policies, and procedures.
• Effectively communicate accurate information both orally and in writing.
• Interact tactfully and effectively in stressful and potentially confrontational situations.
• Make decisions based on regulations and established policies and procedures.
• Work independently, quickly, and accurately with close attention to detail in an atmosphere of changing priorities.
• Operate a computer and word processing software and other standard office equipment.
• Organize, set priorities and utilize sound independent judgment within areas of responsibility.
• Compose correspondence, prepare documents and make arrangements from brief instructions.
• Prepare clear, accurate and concise written documents.
• Understand and carry out oral and written instructions.
• Comprehend and use English effectively including producing all forms of communication in a clear, concise, and understandable manner to intended audiences.
• Work collaboratively with people from all backgrounds. 

Training and Experience:
A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from high school or G.E.D. equivalent; Bachelor’s degree in Public and/or Business Administration or related field, and a minimum of three years’ experience in public administration, grant writing; or an equivalent combination of training and experience.
 
Licenses; Certificates; Special Requirements:

• Driving may be necessary for City business. For position(s) with occasional/incidental driving, incumbents must possess a valid state driver's license and an acceptable driving record throughout the course of employment. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. 
• Requires Microsoft Office proficiency.  

WORKING CONDITIONS
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position.  

• Works primarily in an office environment. 
• Works under tight and/or conflicting deadlines and priorities. 
• Requires the ability to perform efficiently and effectively under pressure.
• This position requires mobility.
• Occasionally lifts and moves heavy boxes of materials weighing up to 30 pounds. 
• Manual dexterity and coordination are required over 90% of the work period while operating equipment such as computers and other standard office equipment.
• Occasional attendance required at City Counsel, committee and other regional meetings in the evening.

 
Reasonable accommodations will be evaluated on an individual basis and depend, in part, on the specific requirement for the job, the limitations related to disability and the ability of the City to accommodate the limitation.
 
Pre-Employment Requirements

• Reference Checks 
• Background Check 
• Driving Record 

Pre-Employment Requirements

• Reference Checks 
• Background Check 
• Driving Record
  

Any offer of employment would be contingent upon a criminal background check and positive references. 

How to Apply
To be considered for this employment opportunity candidates must complete the online application, submit resume and cover letter.

Happy Valley is an equal opportunity and at will employer. Please send questions about this position or selection process to Ivy Markesino, Human Resources Director at 503-886-8426 or imarkesino@happyvalleyor.gov.