Senior Payroll Tax Analyst

$68,474 - $88,566 yearly
  • City of Eugene
  • Eugene, OR, USA
  • Aug 12, 2019
Full time Finance Government

Job Description

Senior Payroll Tax Analyst

POSITION INFORMATION

Final filing date: August 26, 2019.

  • Does the idea of creating a new program from scratch appeal to you?
  • Would you look forward to meeting with community stakeholders, policy makers, the media and the public to explain a complicated new program?
  • Are you interested in working with a team that is high performing, collaborative, and well-respected?

If you answered "yes" to these questions, then you might be the right person for an exciting opportunity with the City of Eugene, Central Services Finance Division which is recruiting for a Senior Payroll Tax Analyst.

This position works as a team member in the Finance Division, operating in a collaborative work environment, to provide highly complex program development and operations for the newly- enacted payroll tax. The successful candidate will be responsible for start-up and ongoing management of the payroll tax program which may be administered directly by the City of Eugene, a third-party provider, or a combination of both.

At the June 10, 2019 Work Session, City Council passed Ordinance 20616 enacting a payroll tax to provide long-term funding for community safety system improvements. The Senior Payroll Tax Analyst will be the primary staff responsible for all aspects of implementing administration of the new tax. Under general supervision, the position will perform a variety of analytical and technical tasks in the Finance Division to accomplish successful implementation of the payroll tax program.

In doing this work, the ideal candidate will investigate and analyze complex operational problems, processes, and procedures; develop recommendations; and report findings and conclusions related to the payroll tax. They will also be responsible for ongoing revenue collection activities, developing explanatory materials and forms, explaining the program to a variety of stakeholders, answering complex tax questions and implementing the technical aspects of a revenue collection program.

Application Deadline: Monday, August 26, 2019 at 5:00 pm PDT

Schedule: Monday - Friday, 8:00 AM - 5:00 PM with occasional evenings and weekends per business need

Work Location: Eugene Public Library - Downtown, 100 W. 10th Avenue, Eugene

Online Applications Only

MUST PASS A CRIMINAL RECORDS CHECK

 

Calling Eugene Home

Eugene is located at the southern end of the agriculturally rich Willamette Valley. From here, it is a short jaunt east to the Cascade Mountains, west to the stunning Pacific Ocean coastline, or north to Portland. We're a small city with unlimited things to do: Downtown Eugene is revitalizing; the Oregon Bach Festival and Eugene Symphony call the Hult Center for the Performing Arts home; you can float the Willamette River and hook a salmon after work in the shadow of downtown; a booming food and beverage economy, including topnotch local craft breweries and wineries in the surrounding countryside, is the foundation of a local restaurant scene; the University of Oregon brings arts, culture, and educational opportunities, as well as championship athletics (Go Ducks!); a nationally-recognized transit system helps you move around the city; and our Gold rating as a Walk- and Bicycle-Friendly Community ensures that safe travel options abound! Known as Track Town USA, the community annually plays host to numerous track and field events at historic Hayward Field, including the IAAF World Championships in 2021! The impact of track and field can be seen beyond the track, with abundant trails coursing through the south hills, along the Willamette River, and through hundreds of acres of city parks. To learn more about Eugene, visit Eugene Cascades and Coast.

The Organization

The City of Eugene has a Council-Manager form of government. In this form of government, the city council develops legislation and policies to direct the City. The city manager, hired by the city council, provides administrative direction to the organization, oversees City of Eugene personnel and operations, and carries out the city council's direction. The City of Eugene has over 1,500 employees and a $722 million total budget. The City of Eugene is a service-oriented and welcoming organization that provides services through six departments: Central Services, Fire and Emergency Medical Services, Police, Public Works, Planning and Development, and Library, Recreation and Cultural Services. The State of the City video shows how the city is meeting new challenges, learning from one another, building connections, and celebrating our city.

As an organization we are focusing on six Core Competencies for employees:

Trust & confidence – Making our intent and actions be transparent and honest while fostering healthy, inclusive relationships, actively listening and maintaining open communications, delivering on our promises, investing in other's success, and engaging each other and the community

Creative work environment – Exploring meaningful new ideas and relationships to foster innovation and encourage collaboration and creativity. Challenging the standard method of doing business in a positive environment.

Now & later perspective – Looking beyond day to day challenges to better anticipate the future and adjust to change.

Respectful & inclusive work environment – Seeking out a wide range of voices and making each other feel respected and included.

Self-awareness & emotional intelligence – Learning to recognize and understand our own emotions and the emotions of others and recognizing our individual strengths and weakness to raise self-awareness so we can perform better.

Wellbeing - We take care of ourselves and each other.

Examples of Duties Performed - Duties may include but are not limited to the following:

In addition to the full scope of duties of the Management Analyst, Sr. duties may include, but are not limited to the following:

  • Manages the collection and processing of payroll tax revenues; plans, develops, implements and administers policies and procedures for the City's processes.
  • Collaborates with the City Attorney's Office to develop administrative rules for the program.
  • Recommends and assists in the implementation of new technology for collecting and processing payments and tracking for compliance.
  • Develops explanatory materials about the new tax and provides outreach to stakeholders and the public to ensure understanding of their responsibilities under the new tax structure.
  • Represents the City in meetings with vendors, citizen groups and other stakeholders. Provides data and analysis to assist in forecasting the City's expected revenue; may participate in and support the preparation of studies, reports and projections relating to current and long-range revenues, and may be asked to develop related recommendations.
  • Manages the collection of delinquent payroll tax revenue; coordinates with the City Attorney's Office to assure all administrative procedures are completed successfully and in a timely fashion related to any legal collection processes on behalf of the City, such as bankruptcies.
  • Regularly prepares analytical reports, including billing, collection and aging of account balances, to appropriate management-level staff.
  • Assists taxpayers, accountants, attorneys and bookkeepers with inquiries, explaining procedures and applicable laws related to the payroll tax.
  • Coordinates an annual audit of payroll tax program expenditures, as set out in the ordinance authorizing the tax.
  • May be responsible for negotiating and managing contracts with third-party administrators for aspects of program administration.
  • Develops program goals, objectives and policies.
  • Prepares and administers the budget for payroll tax administration; prepares cost estimates for budget recommendations; monitors and controls expenditures.
  • Participates in the development of payroll tax materials for the annual budget document and Comprehensive Annual Financial Report.
  • Plans and organizes assignments, including assigning work activities, projects and programs; monitoring work flow; reviewing and evaluating work products, methods and procedures; developing methodology and schedules; completing or directing staff in completing assigned or special projects; preparing or overseeing the preparation of final reports and recommendations.
  • Reviews work products or activities for adherence and compliance with sound management practices and Federal and State laws and guidelines. Recommends changes, additions or revisions to policies and processes. Reviews complaints and performs effective problem solving.
  • Interprets and provides advice regarding the payroll tax ordinance; recommends solutions to politically sensitive situations; interprets complex policies and situations, evaluates and grants exceptions to policies and procedures.
  • Recommends changes in structure, policies, procedures, and methods related to the payroll tax; proposes strategies for implementing changes; oversees implementation of changes.
  • If supervisory duties are assigned: Responsible for the selection, supervision and evaluation of assigned staff; assigns work and ensures appropriate training is provided; investigates complaints; recommends and administers disciplinary actions; handles sensitive personnel matters and recommends grievance responses; exercises full supervision over employees.
  • Performs other duties as assigned. As time allows, may be assigned to other analytical projects within the Finance Division.

QUALIFICATIONS

The Ideal Candidate for this position will possess certain qualities that will allow them to successfully implement the new payroll tax for the City of Eugene. Some key characteristics that will ensure success in this role include:

Tax Collection Program Development Skills - The ideal candidate will possess the skills necessary to develop the payroll tax administration program from the ground up. They will be self-motivated to come up with an approach to administering the program, and the judgment to understand the potential impacts of options for various program elements.

Exceptional Analytical Skills - Using exceptional analytical skills, the ideal candidate will provide complex analysis and recommendations to support the decisions of policy makers. They will apply strong project management skills to develop the new tax administration program. The ideal candidate will cultivate a "now and later" perspective, where they act today in anticipation of tomorrow. This includes looking beyond day-to- day work to better anticipate the future and adapt to change.

Creativity, Flexibility and Ambiguity - The ideal candidate will use creative problem solving and innovation to approach complex issues from a broad perspective and see a variety of options and scenarios that can be explored. They must be comfortable with remaining flexible while working within an established government framework.

Assignments may be made with ambiguous instructions and a level of uncertainty of the desired or expected outcome.

Excellent Community Outreach and Customer Service Skills - The ideal candidate will be responsible for creating a community outreach program to promote understanding of the new tax. They will have the ability to provide excellent customer service by clearly explaining, both orally and in writing, elements of the tax structure and filing processes to all stakeholders affected by the tax.

Commitment to Excellence and Stewardship - The ideal candidate will be committed to excellence in their work, responsible stewardship of the City's financial resources, and the transparency of financial data and processes. The ideal candidate will develop and cultivate trust and confidence within the team, organization and community.

Strong Interpersonal Skills - The ideal candidate will demonstrate self-awareness and emotional intelligence, be open and accepting of different perspectives and needs, give others the chance to shine, look at themselves honestly, and take responsibility for their actions.

Minimum Qualifications:

Any equivalent combination of education and experience which provides the applicant with the knowledge, skills and abilities required to perform the job. A typical way to obtain the knowledge and abilities would be:

Training & Education:

Candidates must possess the equivalent to a bachelor's degree from an accredited college or university with major course work in accounting, finance, business administration, planning, public policy, public administration, economics, or a related field. A master's degree in a related field is preferred.

Experience:

Five years of increasing responsibility in revenue collections, program development, financial analysis, or a related field, preferably in municipal government.