Summer Office Assistant - Development & Permitting

$11.00 hourly
  • City of Naperville
  • 400 South Eagle Street, Naperville, IL, USA
  • Feb 11, 2021
Seasonal Admin-Clerical Entry Level

Job Description

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POSITION CLOSES: When Filled

WAGE:  $11.00/hour, full-time

 

DESCRIPTION

Are you a person with strong organizational skills?  Can you prepare letters in MS Word and utilize the mail merge function?  Do you seek full-time work for the entire summer in a professional workplace, for a dynamic organization? 

The City of Naperville’s Transportation, Engineering & Development department (TED) is searching for a special person to help our Development team get caught up!  We seek a Summer Office Assistant for full-time employment for the 2021 summer season. Work hours are from approx. 7:00 a.m. to 3:30 p.m. The term of employment is for 13 - 14 weeks, from approximately mid-May through mid-August.

 

JOB RESPONSIBILITIES

You will help our permitting & development teams to address administrative backlogs and to catch up.  You will be tasked with closing out expired building permits in our systems, and archiving related folders. There is a lot to learn to close out these permit files accurately – we will train you!  After mastering related processes, some tasks can be somewhat repetitive.

Reporting to our Development Operations Manager, you will work closely with the Customer Service Assistants and the Senior Intern.          

 

QUALIFICATIONS

Applicants should be currently enrolled in a community college Associate degree program or a major college program.  You may even have already completed two years of (post-high school) academic study.    

Training is provided, but candidates must possess basic MS Office skills in order to prepare correspondence to the public, and to complete mail merges. 

Strong organizational skills are required to consistently close out hundreds of permits (and their multiple pieces) over the course of the summer.  We will instruct you on the proper use of related functions in the City’s “Naviline” system. 

The ability to work accurately is a must!  You should also bring energy and be self-motivated. This is an excellent opportunity to learn and work for a progressive organization. 😊

All applicants must be at least 18 years of age to apply for a position with the City.  Relatives of city employees or City Council members are not eligible to apply.  A valid State of Illinois Class D Driver's License is required.  Applicants should possess a driving history with no moving violations for at least the last twelve (12) months. Any offer of employment will be contingent upon a pre-employment / post-offer drug screen.  

 

ADDITIONAL INFORMATION

Why join our team?

  • We take ourselves lightly and our work seriously
  • We live & breathe great service (to residents, to businesses, and to/for each other)
  • City government can be fascinating! We support & service the community, not

PLEASE NOTE THE APPLICATION PROCESS!    

The City of Naperville only accepts online applications.  Apply by visiting the City’s main web page (www.naperville.il.us, and simply click “Careers.”  Then scroll down and select the job title “Summer Office AssistantDevelopment & Permitting” for information and to apply. 

It is important that your application is complete and thorough. Please include all requested education, experience, attachments and other information. Resumes and other supporting documents may be provided at the time of application; however, resumes will not be accepted in lieu of an application. Incomplete applications are subject to rejection. Notifications to applicants will be sent electronically to the email address you provide.

The City of Naperville complies with the Americans with Disabilities Act (ADA). Individuals needing accommodations in the recruitment process should notify Human Resources in advance at (630) 305-7066.