Administrative Services Director
Administrative Services Officer
The person in this position manages daily administrative operations for the Administrative Services Department. The individual in this positon will be part of the Management Team, reporting directly to the Administrative Services Officer. This position provides direct supervision for Facilities Services, Fort Dalles Museum, Qlife contract management, Building Codes operations and the Wasco County Fair and Hunt Park. This person will be responsible for special projects management that may include significant capital projects, detailed and in-depth return on investment analysis for projects, programs, or initiatives. Additionally, this position may work on an organizational basis in grant writing, or other intermittent duties such as public information officer. This position performs a variety of complex, technical and strategic functions including input for business and strategic planning, setting goals for individuals and department managers as well as collaborating with colleagues to implement policies and develop improvements.
Essential Functions (greater than or equal to 90% of time):
- Oversees the supervision of personnel, which includes work allocation, training and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
- Manage and direct the short and long range, and preventative maintenance projects for all County facilities.
- Project management for all capital projects including the provision of design and construction services, and project management.
- Oversee and ensure compliance with the Local Contract review board rules in all contracting activities.
- Responsible for strategic planning, developing department/division goals, objectives and processes.
- Oversees resource allocation and budgeting.
- Assume responsibility for timely reporting to Administrative Services Officer and/or regulatory agencies.
- Special projects that require business analytics, analysis, and development.
- Work with partner agencies to develop relationships, joint projects, and establish lines of communication.
Secondary Functions (less than 10% of time)
- Public Information Officer (PIO)
- Grant Writing
Scope and Accountability:
- Exercises supervision over employees engaged in the custodial and maintenance operational activities of the courthouse and related grounds and buildings.
- Must have regular and predictable attendance.
- Enters into contracts for the repair and maintenance of County facilities.
- Develops and affects a departmental budget and oversees delivery and preparation of budget documents to the Finance Director.
- Strong political acumen and respect for the partnership between administrative staff and Commission and the ability to take direction from the Administrative Officer.
- Acts on behalf of the Administrative Officer when necessary.
- May give direction on behalf of the Administrative Officer or Board of County Commissioners when asked to other senior level Directors or Elected Officials.
Knowledge, Skills, and Abilities:
- Extensive knowledge of the principles, practices and techniques of public administration as related to County operations and affairs including the basic principles of organization and budget preparation.
- Strong organizational, leadership and conflict-resolution skills.
- Demonstrated knowledge of corporate budgeting principles and the ability to apply financial and budgetary skills.
- Ability to effectively communicate with strong writing, presentation and listening skills that promote understanding and clarity in a respectful manner.
- Strong analytical and critical systems thinking skills, the ability to analyze a variety of administrative problems, to make recommendations as to their solution and to prepare working procedures.
- Strong leadership skills, demonstrated ability to build effective teams and to delegate authority to subordinates.
- Ability to develop and maintain effective working relationships with County officials, public sector unions, employees, other levels of government, community groups and the general public.
- Strong knowledge of labor relations principles and related legal requirements.
- Ability to function effectively in a diverse and fast paced work environment with challenging and often competing priorities.
- Thorough knowledge and understanding of operations management.
- Solid understanding of business functions (HR, Finance, etc.)
Education and/or Experience:
- A post-secondary degree in Public Administration, Business, Facilities Management, Project Management or a related field from a recognized college or university. An Engineering or Master’s degree is a definite asset.
- A minimum of seven (7) years of experience working in municipal government in a key senior leadership role.
- Extensive experience in the administration of major programs or projects.
- A strong commitment to ongoing professional development.
- A minimum of five (5) years of supervisory experience.
- Demonstrated computer proficiency and advanced knowledge in the use of MS Office.
- An equivalent combination of education and experience may be considered.
The work environment characteristics described here are representative of those a Director encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and outside weather conditions. The noise level in the work environment is usually moderate.
The physical demands described here are representative of those that must be met by a Director to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to walk and sit. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus. The Director may assist or help the facilities crew when required to complete an assignment.
Specific Qualifications/Special Projects: This position may, from time to time, act as the Public Information Officer (PIO) on behalf of Wasco County. There may also be time spent on grant writing.