Assistant City Manager, City of Portland

$130,000 - $140,000 yearly
  • City of Portland
  • Portland, ME, USA
  • Mar 31, 2021
Full time

Job Description

ASSISTANT CITY MANAGER - Executive Department – The Assistant City Manager serves as a key partner in helping the City Manager shape the City’s organizational culture and implementing the City’s mission and vision. The position is primarily responsible for directing various citywide departmental activities and operations; assists in providing administrative guidance to executive staff; and acts for the City Manager in his/her absence.

This position is also responsible for providing, supporting, and helping to coordinate activities with other City officials, departments, outside agencies, organizations and the public, and provides complex staff support to the City Council as directed by the City Manager. The Assistant City Manager reports to the City Manager while providing executive and managerial oversight to various Department Directors, and other staff as assigned by the City Manager, and exercises direct and indirect supervision over assigned areas, including professional, technical and support personnel.

This position participates in the full range of supervisory and managerial activities with respect to the assigned City departments. The Assistant City Manager also serves as Project Manager on important City initiatives as assigned by the City Manager; prepares reports and recommendations as directed by the City Manager; reviews and prepares items for City Council agendas and workshops; responds to complaints and requests for service submitted by City Council and residents; assists in preparation of the City Manager’s proposed budget and capital improvement program to City Council; represents the City of Portland and City Manager in a variety of internal and public activities including professional and civic organizations; and handles complex and sensitive issues and complaints in accordance with City policies and applicable laws as assigned by the City Manager.

This position also assists the City Manager in the administration of personnel issues such as discipline, promotions, transfers and terminations; conducts special assignments involving Council committees, City departments, and relations with State, County, Federal, and other agencies; coordinates and manages special projects of a sensitive, unusual, or multi-departmental nature; directs the assembly of data and the consideration of options; supervises the preparation of staff reports and recommendations; and presents and explains findings. The Assistant City Manager also acts as City Manager during the City Manager’s absence. 

Requirements for the work include: Graduation from a four-year college or university with a major in public administration and a master’s degree in the same field; or any equivalent combination of experience and training which provides the following knowledge, abilities and skills. Minimum five (5) years of progressively more responsible work experience as a City Manager, Deputy City Manager, Assistant City Manager or Department Director in a municipal government is required. Experience with researching and implementing best practices in government operations with a focus on innovation and customer service. Experience developing and implementing strategic planning objectives. Thorough knowledge of public administration with particular reference to local government.

Thorough knowledge of the basic principles of organization, financial administration, operations analysis, and human resources. Proven ability to analyze a variety of administrative problems, to make recommendations for their solution, and to put recommendations into effect. Proven ability to present facts and express ideas effectively, both orally and in writing. Excellent problem-solving, facilitation and conflict resolution skills. Previous experience in working with labor unions preferred. Ability to establish and maintain effective working relationships with Department Directors, City Councilors, departmental personnel, community and business organizations, labor unions, the general public, and representatives of other levels of government. Desirable experience and training would include grant writing, lobbying, and experience working with diverse stakeholders.

Must possess a valid Maine Class C driver’s license and have and maintain a good driving record. The Assistant City Manager must be able to work a flexible schedule, including evenings and weekends for Council meetings and other City-related events.

Starting salary range is $130,000 - $140,000/year, depending on experience and qualifications.