Assistant to the City Manager

  • City of San Luis Obispo
  • San Luis Obispo, CA, USA
  • Apr 28, 2021
Full time Administration/Management Community Engagement Intergovernmental Relations

Job Description


CITY OF SAN LUIS OBISPO
invites applications for the position of:
Assistant to the City Manager

An Equal Opportunity Employer SALARY:
Hourly
$42.96 - $53.69 Biweekly
$3,437.00 - $4,295.00 Monthly
$7,446.83 - $9,305.83 Annually
$89,362.00 - $111,670.00

OPENING DATE: 04/27/21

CLOSING DATE: 05/13/21 05:00 PM

JOB DESCRIPTION:

JOB SUMMARY:
Provides professional project management and analytical support to the City Manager and Deputy City Manager in areas that are complex and affect the majority of the organization, such as project  management, communications support, supervision of Administration Department and IT employees and consultants, staff support for advisory bodies, budget/financial analysis for Administration and best practices City-wide, legislative analysis and development, policies and procedures development, organizational analysis, and contract administration. Additionally, the Assistant to the City Manager fosters cooperative working relationships among City departments and other governmental and regulatory agencies; acts as liaison for the City with a variety of private, public, and regulatory agencies and community partners, and performs related work as assigned.

CLASS CHARACTERISTICS:
This single-position management classification develops, coordinates, and implements a wide variety of policies, strategies, and programs related to municipal functions and services, community issues, and City-wide initiatives.  Duties are professional and managerial in nature and the work is complex.  The Assistant to the City Manager works as an integral member of various City teams in helping the City achieve its objectives, including public presentations to the City Council, community members, and other interested parties.    

SUPERVISION:

SUPERVISION RECEIVED AND EXERCISED:
The Assistant to the City Manager receives administrative direction from the City Manager and general direction from the Deputy City Manager. The Assistant to the City Manager provides direction to the Public Communications Manager and general supervision to the Management Fellow. Additionally, the Assistant to the City Manager provides direction to assigned professional staff and consultants. In addition, supervision of projects and technical direction may be provided by the Assistant to the City Manager to professional, technical, office support, and contract staff within the City organization.  

EXAMPLES OF DUTIES:

EXAMPLES OF DUTIES AND RESPONSIBILITIES:
(Any one position may not include all of the duties listed nor do the listed examples include all tasks that may be found in positions of this class.)

  • Conducts organizational, operational, financial, and policy studies, often with City-wide impact; evaluates alternatives; prepares narrative and statistical reports to support recommendations; implements policy and procedural changes after approval.
  • Plans, organizes, administers, reviews, and evaluates the work of professional, technical and support staff; provides training and policy guidance and interpretation to staff.
  •  
  • Serve as a liaison to one or more City Advisory bodies, including development of agendas, reports, presentation and commissioner relations.
  • Assists in the development of the City Council agenda; reviews departmental agenda reports and City Manager Reports before submission to the Council or the City Manager; follows up on actions taken for various boards, committees, and commissions.
  • Administers and coordinates multiple activities and serves as the City’s representative for a variety of joint powers agreements and contracts for professional and support services; negotiates and administers agreements for such City services as community partnerships; Coordinates and assists appropriate departments in high profile multi-department efforts.
  • Serves as the departmental fiscal officer for a variety of programs, including assigned capital improvement projects.
  • Serves as one of the City-wide budget analysts with general oversight responsibility for other department budgets.  
  • Analyzes legislative and policy matters and their effect upon City functions and funding; makes recommendations and prepares reports, policies and procedures as required; implements policy and procedural changes as required.
  • Provides input into the development and implementation of goals, objectives, policies, procedures, and work standards for the City.
  • May oversee implementation of major, inter-departmental City projects, including technology projects, communications projects, organizational culture or community outreach projects.
  • Makes presentations to the City Council, Chamber of Commerce, the Downtown Association and other City commissions and committees; represents the City in meetings with members of community, business, professional, educational and governmental organizations; may represent the City in contacts with the media.
  • Serves as a professional staff resource to City management staff regarding a variety of issues, projects, and negotiations.
  • Prepares and directs the preparation of a variety of written correspondence, reports, policies, procedures, ordinances, requests for proposal, grant applications, agreements and other written materials.
  • Serves as a professional resource to other analysts in the organization. 
  • Receives, investigates, and responds to citizen feedback, inquiries and requests for services.
  • Performs related duties similar to the above in scope and function as required. 

KNOWLEDGE AND ABILITIES:
Knowledge of:

  • Principles, practices and procedures of public administration in a municipal setting.
  • Project management principles, practices, systems and performance management systems
  • Functions and services of a municipal government, including new trends and innovations .
  • City performance measurement and reporting and tracking tools.
  • Communication and public engagement programs and initiatives.
  • Principles and techniques of conducting analytical studies, evaluating alternatives, and making sound recommendations.
  • Basic principles, practices and funding sources for planning and land use, public art and activities, interagency relations, and related City projects.
  • Principles and practices of employee supervision, including work planning, assignment, review and evaluation and the training of staff in work procedures.
  • Budgetary and contract administration practices in a public agency.
  • Principles of municipal budget, finance, and accounting.
  • Applicable laws, codes and regulations.
  • Computer applications related to the work.
  • Records management principles and practices.
  • Techniques for making effective public presentations.
  • Techniques for dealing with a variety of individuals from various socio-economic, cultural and ethnic backgrounds, in person and over the telephone.

Ability to:

  • Assist in and/or lead the development and implementation of goals, objectives, policies, procedures, work standards, internal controls and budgets for assigned functional areas.
  • Plan, organize, assign, coordinate, supervise, and evaluate the work of assigned staff.
  • Conduct complex administrative, operational and financial studies, evaluating alternatives, making sound recommendations and preparing effective narrative and statistical reports.
  • Interpret, apply and explain complex laws, codes, regulations and ordinances.
  • Make effective presentations to groups.
  • Prepare clear and concise reports, correspondence, policies, procedures and other written materials.
  • Organize own work, set priorities, multi-task effectively and meet critical deadlines.
  • Develop, explain and execute strategic action plans for practical use.
  • Maintain accurate records and files.
  • Use tact, initiative, prudence and independent judgment within general policy and legal guidelines.
  • Work in a team atmosphere and participate in and/or lead a variety of departmental and City-wide committees to enhance the provision of all City services.
  • Effectively represent the City in meetings with governmental agencies, contractors, applicants and various professional and regulatory organizations.
  • Establish and maintain effective working relationships with City officials, employees, other governmental and community organizations and the public.
  • Occasionally work overtime and evening or off-hour shifts, as required.
  • Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, and to inspect various sites and attend meetings away from City Hall; to lift and carry office materials weighing up to ten pounds; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups and over the telephone.

 

TYPICAL QUALIFICATIONS:

EDUCATION AND EXPERIENCE:
Equivalent to graduation from a four-year college or university with major course work in business or public administration, public policy, planning, economics or a field related to the work;
 
and 
 
Five years of professional administrative staff support experience, preferably in a public agency setting, including one year in a lead or supervisory role.  
 
Possession of an advanced degree in Public Administration, Public Policy or a similar field is highly desirable.
 
POSSESSION AND MAINTENANCE OF:

  • A valid California class C driver's license and a satisfactory driving record.

 
THIS POSITION WILL BE REQUIRED TO COMPLETE THE FOLLOWING BEFORE A FINAL OFFER IS MADE:

  • LiveScan Fingerprinting - DOJ


 

APPLICATIONS MAY BE OBTAINED AND FILED ONLINE AT:
http://www.slocity.org