The Finance Director is responsible for developing, planning, coordinating, managing, and enhancing the fiscal and financial stability, accountability, and integrity of the city’s finances including collection, investment, and disbursement of all city funds. The position manages the operations and activities of the city’s finance/accounting, budget, grant management, purchasing, municipal court, and utility billing activities. This is accomplished by ensuring compliance with policies and procedures, managing cash and investments, preparing the annual budget and audit, monitoring revenues and expenses, providing financial records and reports, administering the city’s financial software, and supervising subordinate personnel.
ESSENTIAL JOB FUNCTIONS
- Oversees and coordinates the day-to-day operations of the finance department including purchasing, accounts payable, accounts receivable, payroll, project accounting, and billing and collections for the municipal court, water, wastewater, and solid waste divisions.
- Provides monthly, quarterly, and yearly financial reports to department directors, city manager, and city council.
- Conduct periodic internal audits to ensure accounting operations and internal controls are established and maintained in accordance with established laws, regulations, policies, and procedures.
- Compiles, analyzes, and reviews financial data, records, statements, and reports.
- Creates, coordinates, and monitors the city’s annual budget and assures purchases are in compliance with state procurement and financial policy guidelines.
- Provides financial leadership, training, and support for department directors and staff regarding budgets and accounting software.
- Prepares and revises financial, accounting, and investment policies and procedures and implements controls in order to ensure operational efficiencies and effectiveness and compliance with Generally Accepted Accounting Principles (GAAP).
- Manages and evaluates sales tax, property taxes, and taxes within the tax increment financing zones.
- Evaluates and reports financials to the board of the local government cooperation regarding taxes collected in the tax increment reinvestment zone.
- Plans and monitors financials of capital improvement projects by recommending revenue sources, tracking expenses, and recording revenues or grant money.
- Manages cash flow to ensure adequate liquidity to pay weekly expenditures, payroll, debt service payments, and capital expenditures.
- Manages issuance of debt by analyzing the need for new and existing debt and ensures completion of bond or debt issuance while working with underwriters, bond counsel, and financial advisor on capital leases, debt and bond issuances.
- Oversees and maintains the general ledger in accordance with generally accepted accounting principles.
- Performs yearly reviews of city’s fixed assets and inventory for accounting and insurance purposes.
- Plan, direct and coordinate, through subordinate level staff, the Department’s work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with key staff to identify and resolve problems.
- Prepares and files necessary documentation for federal, state, or local grants and reimbursements.
- Coordinates city related insurance coverage, manages claims that are filed, and manages insurance payments and disbursements as they related to filed claims.
- Serves as an effective mentor to finance staff and provides direction around organizational priorities.
- Consolidate and manage grants for the city including reporting, auditing, and ensuring compliance with grant requirements.
- Researches and implements time saving programs, software, and processes for operational improvements and internal controls to create the most effective work environment.
- Responds to all financial inquiries and open records requests from citizens, vendors, and internal staff.
- Performs other related job duties as assigned.
Education and Experience:
Master’s Degree in Accounting preferred, Finance or related field; and seven (7) years of related supervisory work experience.
Certified Public Accountant (CPA) or Certified Government Finance Officer (CGFO) desired.
Knowledge, Skills and Abilities:
- Knowledge of the principles, standards, and practices of accounting, budgeting, finance, investment, and auditing for governmental entities.
- Knowledge of Generally Accepted Accounting Principles (GASB), pronouncements and standards issued by GASB, and governmental accounting, auditing, and financial reporting guidelines.
- Knowledge of municipal debt management and regulatory requirements.
- Knowledge of municipal budgeting and various methods of forecasting.
- Skill in the use small office equipment, including copy machines or multi-line telephone systems.
- Skill in using computers for data entry.
- Ability to use financial software suite Incode 10.
- Skill in using computers for word processing and/or accounting purposes.
- Ability to work well under pressure and stress, meet frequent deadlines, and prioritize multiple work assignments.
- Ability to analyze and forecast sales and property tax information for budgeting and debt management.
- Ability to manage and monitor work performance of staff and make final decisions on hiring for the Finance Department.
- Ability to communicate effectively with internal and external customers, City Council members, board and commission members, and the general public.
- Ability to work extensive hours including weekends and evenings as needed.
- Ability to analyze and interpret complex financial and accounting source documents.
- Ability to prepare financial statements, presentations and reports.
- Soft skills in effective communications, team player, flexible, problem solver, accepts feedback, good listener, possesses confidence and creative thinking.