Management Analyst Administration/Finance

$51,871 - $82,992 yearly
  • Village of Libertyville
  • Libertyville, IL, USA
  • Jun 30, 2021
Full time Administration/Management

Job Description

Category:   Village of Libertyville Administration and Finance

Status:       Open

Salary:        Anticipated hiring range for this position is $60,000 - $67,431 depending upon qualifications. The full salary range for this position is $51,871 - $82,992.  The Village of Libertyville offers excellent benefits including health insurance, life insurance, dental/vision insurance, vacation/sick/personal leave and IMRF pension.

Published:  June 29, 2021

Closing:      Open Until Filled

Management Analyst

The Village of Libertyville, IL (20,800), a northern suburb of Chicago, is seeking to fill a full time opening for a Management Analyst in Administration and Finance Department.  The Village provides a challenging work environment that encourages, rewards, and recognizes employees for hard work, responsibility, and innovation in the performance of their jobs of delivering quality services and programs.

 

This entry level public administration position will provide professional administrative assistance to the Administration and Finance Department. The Management analyst supports various aspects of Village operations which includes developing and implementing the Village’s communication plan and strategy, budgeting, human resources and policy development analysis. The position will also be responsible for special projects as assigned.

 

ESSENTIAL FUNCTIONS:

  • Completes routine and special assignments by conducting studies and surveys, writing reports, assembling materials, attending meetings and making presentations.
  • Participates in the preparation of the annual department Budget. Prepares supporting documents as needed.
  • Participates in the preparation, review, assembly and distribution of Village Board Committee and Board Commission agenda packets.
  • Assists with managing Village communications including social media platforms
  • Coordinates updates to the Village website assuring all information is timely, accurate and literate.
  • Develops and edits articles for the Village’s quarterly Newsletter, monthly employee newsletter and weekly e-newsletter.
  • Assists in the management of various special projects.
  • Answers general questions from the public concerning department matters and, when directed, participates in the investigation and resolution of citizen complaints.
  • Maintains regular contact with counterparts in other local governments to coordinate activities and furnish or obtain information related to policies, procedures, programs, rules and regulations.
  • Assists with responding to Freedom of Information Act (FOIA) requests.
  • Coordinates general liability insurance claims.
  • Assists with administration of employee policies and procedures
  • Provides general administrative support to the department, which may include preparing documents, filing, scheduling meetings, transcribing minutes, etc.
  • Serves as a liaison to various Commissions and Committees as assigned. 
  • Demonstrates courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.

 

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

 

Education and Experience:

Must possess a minimum of a bachelor's degree in public administration or related field with a master's degree preferred and a minimum of one-year municipal government experience.

 

Required Knowledge and Skills

Knowledge of:

  • Municipal management and legislative processes, including budget process and procedures as well as financial management.
  • General computer operations including advanced knowledge of Microsoft Office Suite.
  • Applicable laws and ordinances related to municipal government operations. 
  • Record management principles and practices. 
  • Techniques for dealing with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person, in writing and over the telephone.

 

Skills in:

  • Business writing including written correspondence, report writing, and general communications.
  • Project management, policy analysis and program evaluation.
  • Ability to establish and maintain effective working relationships with Village employees, elected officials and the public.
  • Ability to work beyond regular workday, including attending evening meetings and responding to emergencies as required.
  • Ability to speak in meetings and publicly both with preparation and without.
  • Ability to be detail oriented while facing multiple deadlines without losing control of projects or missing deadlines.
  • Ability to work independently with only general direction.
  • Ability to read, comprehend and analyze complex proposals, contracts and reports.
  • Ability to apply problem solving principles to resolve common and unusual problems in situations where only limited guidelines exist.
  • Ability to respond to diverse questions quickly and effectively either with direct answers or referral to other sources of information. 
  • Using initiative and independent judgment within general policy guidelines.

 

 

REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS:

  • Illinois Driver’s license.                                                                              

 

PHYSICAL/MENTAL REQUIREMENTS:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Mobility to work in an office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials; and hearing and speech to communicate in person or over the telephone. 

 

WORKING ENVIRONMENT:

Work is performed in office and field settings.

 

How to Apply

Interested candidates should submit a cover letter, resume and 3-5 professional work-related references along with a completed Village of Libertyville employment application to eodonnell@libertyville.com.

The application can be found on the Village of Libertyville website www.libertyville.com/employment. Hard copies (faxed, mailed or hand-delivered) of applications and resumes will be declined.

Applicants must indicate Management Analyst Admin/Finance in the subject line of their e-mail.

Selection Guidelines:  Formal application; evaluation of education and experience; oral interview, reference check, and fingerprints/background check. 

First review of resumes will begin upon submittal.

Candidates requiring reasonable accommodations under the Americans with Disabilities Act should contact Human Resources at 847­-918-2012.

 

The Village of Libertyville is an Equal Opportunity Employer.