Financial and Administration Analyst (Health, Housing and Human Services)

$37.81 - $47.87 hourly
  • Clackamas County
  • Oregon City, OR, USA
  • Sep 02, 2021
Full time Accounting Auditing Administration/Management Public Health

Job Description

This position will remain open until filled.  The first application review will be Thursday, September 16, 2021. 

We reserve the right to close this recruitment at any time on or after that date.

PAY AND BENEFITS

Hourly Pay Range:  $37.818440 - $47.878938

Annual Pay Range:   $78,662.36 - $99,588.19

Starting salaries will be within the posted pay range, based on job-related factors, such as relevant experience. This may include military service, paid work, and unpaid work (internships, volunteering, etc.). 

In addition to competitive wages, Clackamas County offers an attractive benefits package for employees in regular status positions.

This is a full time County position represented by the Employees' Association.

Employees' Association (EA) Full Time Benefits

Learn More About Benefits

JOB DETAILS AND QUALIFICATIONS

Clackamas County Health, Housing, and Human Services Department (H3S) is looking for an experienced individual with exceptional analytical skills and a strong business acumen to join a high functioning team within the H3S Director's Office as a Financial and Administration Analyst (classified as Policy Performance & Research Analyst Senior).

H3S consists of seven different divisions, each dedicated to ensuring healthy families and strong communities across Clackamas County, and employs over 540 employees with an annual budget of approximately $185 million.  H3S Divisions include: Children, Family and Community Connections, Public Health, Behavioral Health, Health Centers, Social Services,   Housing Authority, and Community Development, each committed to improving programs and ensuring better outcomes for the people we serve. Every day we work to be more efficient and effective. Our approach to performance improvement focuses on three areas: planning, performance measurement, and continuous process improvement.

The Policy, Performance and Research Analyst, Senior provides comprehensive professional analysis to develop, conduct and manage studies and special projects to tackle challenging issues, significant service gaps and/or create broad service enhancements. Assignments require close partnership with department’s executive leadership and are highly visible within the department, internally across County departments, and/or externally within the community or with other agencies. Assignments involve a significant level of administrative discretion to execute, the complex measurement and interpretation of data, and typically cross diverse business lines and relate to initiatives. Incumbents examine and evaluate organizational structures, administrative policies and management systems to determine the most effective methods of accomplishing work or implementing changes.  As the Financial and Administration Analyst, this position will provide support for the business operations of H3S and work closely with executive leadership in performing financial analysis and reporting, prepare and present presentations, ensure internal controls throughout the department, provide guidance on contracts and grants, and evaluate processes to improve systems and operations.

Further, this position serves as the key technical resource and subject matter expert as it relates to financial and budget areas of H3S.  This position will work with the Administrative Services Managers, Senior to produce high level, visible financial reports, forecasting and analysis on behalf of the executive management team. 

Clackamas County is committed to building a workforce that reflects the community we serve. In that spirit, we encourage applicants of diverse backgrounds and experiences to apply.

Required Minimum Qualifications/ Transferrable Skills:*

  • At least five (5) years of experience monitoring, analyzing and recommending modifications to administrative and/or fiscal procedures and systems
  • Experience with data collection, analysis and implementation
  • Financial analysis experience including financial planning, preparing and analyzing financial statements and reports
  • Financial analysis experience of budgets and expenditures
  • Experience performing financial audits, analysis and reconciliations
  • Experience in contract management 
  • Computer proficiency with MS Office (Excel, Word, PowerPoint, etc)
  • Strong verbal and written communication skills, including ability to communicate complex issues to individuals with various levels of knowledge and understanding of the issue
  • Ability to work independently as well as collaboratively with internal and external team members
  • Ability to handle a wide range of situations and circumstances effectively, positively and professionally
  • Ability to establish priorities, organize tasks and projects and work independently
  • Must pass a criminal history check which may include national or state fingerprint records check
  • Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy

Preferred Special Qualifications/ Transferrable Skills:*

  • Advanced/expert skills in Excel
  • Master's degree in a business or health related field (MPH, MBA, MHA)

*For Veterans qualified for Veteran’s Preference:  If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

TYPICAL TASKS

  1. Develops annual budget, monitors department revenues and expenditures; develops, prepares, and presents comprehensive financial analysis and forecasting of a department's expenditures and revenues; analyzes and prepares long-range projections for various department/sections operating funds and revenues; coordinates fiscal operations and systems with County Finance; assists in the development and implementation of a department's financial policies and procedures; experience with accounts payable and receivable; reviews division operations for compliance with statues, rules, and regulations.
  2. Analyzes and evaluates department's capital improvement projects; conducts comprehensive fiscal analysis and reports on the impact of proposed federal and state regulations; serves as a department project leader in financial projects of major significance for financial and management studies such as performance based budget studies, strategic funding plans, and management performance studies which measure operational and financial performance against benchmarks; and works directly with and serves as the department liaison to County Finance.
  3. Facilitates, processes and administratively monitors contracts for goods and services including new contracts and amendments for the department; recommends appropriate procurement strategies and options that address department's business needs and County processes; liaisons with Procurement Office, County Counsel's Office and Risk Management Division to ensure procurement and contract request forms and required documentation conform to County Procurement and contract processes; manages departments contracts database; and streamlines departments contract processing.
  4. Develops, designs, and oversees processes and methods for systematic organizational improvement; analyzes data, evaluates findings and recommends policy and operational changes; identifies potential difficulties, barriers or gaps in training; provides support to department management in the development and implementation of quality improvement methods; oversees and coordinates completion of project tasks to meet deadlines.
  5. Grant experience with compliance with program reporting requirements and regulations, with awareness of financial reporting requirements, and advises management; serves as liaison with granting agency and internal County staff.
  6. Makes presentations to County Commissioners, Department Director, Deputy Director, and Administrative Services Manager Senior, managers, supervisors, and other boards and committees regarding financial, contractual, grants, systems, and operational issues and opportunities.

REQUIRED KNOWLEDGE AND SKILLS

Thorough Knowledge of: Principles and practices of public administration, project management, organizational processes and design, budget preparation and administration techniques; legislative processes and local government operation; government accounting practices; techniques of contract and grant preparation and administration; office methods and procedures; quantitative analysis and statistical research methods, techniques and procedures; English grammar and composition; applicable federal, state and local statutes, regulations and rules; trends, emerging innovations and best practices in quality measurement, performance improvement and other subject areas relevant to responsibilities; principles of public and community relations; techniques of supervision and facilitation.

Skill to: Communicate effectively, both orally and in writing, including group/pubic presentations; lead or coordinate the work of professional staff and managers; evaluate and develop improvements in operations, policies, procedures and methods; plan and conduct multiple and difficult technical and policy research projects; analyze complex issues and problems, often with competing priorities, from multiple perspectives; identify and evaluate alternative solutions and recommend effective courses of action; manage project activities to achieve goals and within established timeline and budget; prepare clear and concise comprehensive and technical reports; evaluate budget and grant proposals; establish and maintain effective working relationships with department leadership and County staff, local, state, regional, and federal agencies, consultants, external stakeholders, task forces, advisory boards, citizen groups, etc. , and the public.

WORK SCHEDULE

This position is included in the County’s alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off).  Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

EXPLORE CLACKAMAS COUNTY

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 400,000 citizens.

ABOUT THE DEPARTMENT

The Clackamas County Department of Health, Housing and Human Services (H3S) is one of the largest departments in Clackamas County, serving tens of thousands of people. HS3 includes the following divisions: Behavioral Health, Children, Families & Community Connections, Health Centers, Housing & Community Development, Social Services and Public Health.  H3S is dedicated in ensuring healthy families and strong communities in Clackamas County by providing the following services, support and resources:

  • Physical and oral health
  • Mental health and addictions services
  • Child and family services
  • Assistance for people with disabilities
  • Public health
  • Aging services
  • Low income and special needs housing
  • Employment training for individuals with barriers
  • Assistance for low-income individuals

Learn more about Health, Housing, and Human Services (H3S) Department.

APPLICATION PROCESS

Clackamas County only accepts online applications.

WE ARE REQUESTING A COVER LETTER TO BE INCLUDED.  PLEASE DEATAIL YOUR INTEREST AND BACKGROUND AS TO WHY YOU ARE QUALIFIED FOR THE POSITION.

Help With Your Application:

Application Process

Help with the Application

If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us.  Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

HOW TO CLAIM VETERAN'S PREFERENCE

Request Veterans' Preference

Learn more about the County's Veterans' Preference

VISA SPONSORSHIP

Clackamas County does not offer visa sponsorships. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.

 EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer.  We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace.  All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date.  You may request an accommodation during the online application process.