Legal Office Manager (District Attorney's Office)

$34.05 - $45.97 hourly
  • Clackamas County
  • Oregon City, OR, USA
  • Sep 14, 2021
Full time Administration/Management Legal

Job Description

This Job Posting closes at 11:59 p.m. (Pacific Time) on Monday, September 27, 2021.

Please Note: The application deadline may be extended to expand the pool of qualified candidates. Any recruitment timeline changes will be communicated to all who have initiated an application process or have submitted an application.

 PAY AND BENEFITS

Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees) and a robust sick and vacation plan for regular status employees.

We encourage and support employee health and wellness by offering a variety of gym membership discounts, annual wellness fairs and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. 

Competitive compensation package:

Annual Salary Range: $70,829 - 95,619

Hourly Pay Rate: $34.05 - $45.97

Starting salaries will be within the posted pay range, based on job-related factors, such as relevant experience. This may include military service, paid work, and unpaid work (internships, volunteering, etc.). 

In addition to competitive wages, Clackamas County offers an attractive benefits package and incentives for employees in regular status positions. 

Generous paid time off package, including:

  • 16 hours of vacation accrued per month
  • 8 hours of sick accrued per month
  • 10 paid holidays and 1 personal day per year

Other Benefits:

  • Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):
    • Employer paid 6% Public Employees Retirement System (PERS) retirement contribution(The County currently pays the employee's share of the retirement contribution.)
    • OPSRP members get vested after five years of contributions or when they reach age 65
    • Other Retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457 Deferred Compensation Plan
  • A Choice of Medical Plansthat include chiropractic coverage, alternative care, vision and prescription drug coverage
  • A Choice of Dental Plans 
  • Robust EAP and wellness programs, including gym discounts and wellness education classes
  • Longevity pay 
  • A variety of additional optional benefits (see links below for additional information)

Non-Represented Group 2 Full Time Benefits

Learn More About Benefits

JOB DETAILS AND QUALIFICATIONS

  • Do you want to make a difference in our community?
  • Do you envision yourself in a role that allows you to use your leadership skills to develop and support employees, by fostering a collaborative work environment, and contributing to organizational effectiveness and success?
  • Do you have exceptional analytical, organizational, and problem solving skills?
  • Do you thrive in a fast-paced environment, where change is encouraged and continuously promoted?
  • Are you ready to serve as a Change Agent in a fast-paced environment by effectively managing and leading change and innovation?
  • Do you have a personal commitment to putting ethics into action by holding yourself to the highest standards of professionalism, honesty, and objectivity?

If you answered “yes” to the questions above, we want you to join our team as a Legal Office Manager in the Adult & Juvenile Criminal Prosecution & Case Resolution Support unit of the Clackamas County District Attorney’s Office. We are searching for a dynamic and motivated individual with excellent customer service and interpersonal skills. As the Legal Office Manager, you will be a key member of our leadership team responsible for supervising daily work activities, providing coaching and feedback to assigned staff, as well as, hiring, training and evaluating employees. If selected for this position, you will provide leadership to approximately 25 legal staff, who are responsible for supporting prosecutors in prosecuting criminal cases, including five (5) Senior Legal Assistants who are responsible for leading the day-to-day work of assigned legal assistant staff. 

This is a critical role within the District Attorney's Office that focuses primarily on effective supervision of legal support staff and serving as an intermediary between them and the rest of the office, including Deputy District Attorneys, operations and administrative staff, as well as the public. You will oversee workload to ensure processes fluidly meet ever-changing business needs; monitor, develop, and implement policies and procedures to achieve continuous improvement of service delivery, and agency collaborations that continue to create value. Our mission is to provide the highest level of value and service to the community of Clackamas County.

We are seeking an experienced individual who is highly adaptable, motivated, conscientious, and who exhibits the highest standards of work ethic, including dependability. A successful candidate will effectively lead people and manage challenging situations in a fast-paced, high-stress environment with consistency and composure.

Required Minimum Qualifications/ Transferrable Skills:*

  • A minimum of six (6) years of relevant work experience managing office functions and procedures, including:
    • A minimum of three (3) years of supervisory experience in a professional setting (Supervisory experience is defined as/includes providing daily work direction and/or scheduling, assigning work, checking completed work, training, coaching, hiring, maintaining confidentiality related to personnel records and issues, as well as performance evaluation and taking corrective action when needed.)
  • Experience (with increasing responsibility) leading projects, programs and/or initiatives
  • Experience leading and/or supervising employees through positive reinforcement, motivation and shared accountability
  • Experience developing staff through change management and ongoing quality assurance processes
  • Experience analyzing processes, policies, and procedures for efficiency; identifying opportunities for improvements and providing written recommendations based on the analysis
  • Experience making decisions and solving problems independently
  • Experience evaluating workflow and re-prioritizing to meet business needs in a fast-paced environment
  • Strong interpersonal skills that translate into all of the following:
    • Leading by example in cultivating an inclusive, supportive, collaborative, and team-oriented work environment
    • Ability to establish and maintain effective working relationships and partnerships both internally and externally by exercising tact and independent judgment, especially while working with people who may be experiencing extreme emotions/stress
    • Ability to prioritize projects and demands within time constraints and competing deadlines
    • Ability to handle a wide range of situations and circumstances effectively, positively, and professionally and to maintain composure in difficult, stressful and quickly emerging situations
    • Skill in approaching problems and issues systematically to generate consistently strong solutions
    • Cultural awareness and the ability to work well with diverse groups of individuals
    • Strong active/reflective listening skills
    • Strong verbal and written communication skills
  • Must pass a post-offer, pre-employment drug test. Learn more about the County's drug testing policy.
  • Must pass a background check, which includes, but is not limited to, criminal history, driving record, and national or state fingerprint records check.
  • Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy

Preferred Special Qualifications/ Transferrable Skills:*

  • Bachelor’s Degree from an accredited college or university in Business Management, Business Administration, Criminal Justice, Public Administration, or other closely related field
  • Supervisory experience in a legal office or similar setting
  • Experience applying state laws, rules and regulations as they relate to legal office or criminal justice setting
  • Working knowledge of legal principles, concepts, systems, processes and terminology
  • Experience working in an Agile framework and/or using Agile as a change management strategy
  • Project management experience related to planning, organization, and implementation of a program in criminal justice
  • Experience with programs related to victim assistance and/or community engagement in the delivery of services and the development of community partnerships
  • Experience with Prosecutor by Karpel (PbK), Law Enforcement Data System (LEDS), CLASSWeb software programs, and/or any case management program

*For Veterans qualified for Veteran’s Preference:  If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

KEY COMPETENCIES FOR SUCCESS IN THIS ROLE:

Values Public Safety and has the desire to contribute to making Clackamas County a safer and healthier place to live. By joining our team, you will have a direct impact on bringing justice to victims, and upholding the rule of law through your teams’ support of the District Attorney’s Office.

Demonstrating a Commitment to Public Service through Professionalism, Integrity, Respect, Individual Accountability, and Trust in your work. (Clackamas County Core Values).

Creates a Respectful and Safe Environment by promoting a working environment and culture in which employees and the community we serve feel physically and emotionally safe and able to express themselves without repercussion. The ideal candidate is committed to serving diverse populations, and recognizes that all must be treated with dignity and respect, and must not experience discrimination, bias, or a lack of equity in services. These diverse populations include, but are not limited to, people of all races, ethnicities, and national origins; lesbian, gay, bisexual, transgender, and gender-nonconforming people; individuals with physical or mental disability; people of all ages, religions, genders, political affiliations, veterans; and people of various socio-economic statuses.

Exhibits Skill in Program Management and works to improve organizational effectiveness to accomplish vision, mission, and goals.

Builds Teams by developing, influencing, and inspiring employees, as well as fostering an environment where employees work collaboratively.

Demonstrates Excellent Customer Service by anticipating, assessing, and responding effectively to the needs of the office and the diverse community we serve.

Serves as a Change Agent who manages and leads change effectively and supports innovation.

Embraces Continual Learning by displaying an ongoing commitment to, and takes ownership for, learning, self- improvements, and demonstrating willingness to grow within the job as technology and organizational changes demand it.

Honors Confidentiality in compliance with privacy laws and in accordance with the District Attorney's Office standard practices and procedures, where sensitive information is used with utmost discretion and only for the purpose of fulfilling employment obligations and business needs of the organization.

Puts Ethics into Action by holding themselves to a high standard of professional, honest, and objective behavior. Our employees are required to meet the highest standards of professional conduct, and ethical decision making while on the job, and maintaining those same high standards when taking actions in your personal life that could reflect upon the District Attorney’s office.

TYPICAL TASKS

Duties may include but are not limited to the following:

  • Plan, assign and schedule work through subordinate Senior Legal Assistants; organize and prioritize work flow; provide direction on complex technical or procedural issues.
  • Hire and supervise Iegal office staff; prepare performance evaluations; recommend and administer progressive discipline; respond to grievances and other union issues; conduct and/or facilitate staff training and development; promote cooperative team efforts among staff and with other County departments; motivate employees to provide quality service to citizens.
  • Research, recommend, develop and implement technical and/or administrative revisions to office systems, procedures and policies; evaluate processes to determine effectiveness; recommend changes as appropriate; interpret laws, regulations, policies and department procedures to the public and staff.
  • Serve as an intermediary between legal support staff and the rest of the office, including Deputy District Attorneys, operations and administrative staff as well as the public in resolving conflicts; oversee and maintain efficient office procedures and systems; ensure appropriate staff coverage to meet workload demands.
  • Coordinate the activities of contractors and County personnel providing maintenance, repair and purchase of equipment, supplies and services at office facilities, including healing and air conditioning, electrical, plumbing, safety, security, telephone and other office equipment and office supplies; analyze and make recommendation on facility space planning and development; develop recommendation for future facilities, space utilization and service requirements; coordinate and respond to facility emergencies, safety complaints and other facility issues.
  • Under direction, prepare a variety of complex documents, including sensitive correspondence regarding discipline, grievances and discharge; complete forms and monitor personnel processes for compliance with County policies and procedures; complete and audit department/division payroll time sheets for reporting errors; apply staff time to appropriate budget/project numbers; develop and maintain department/division employee records.

 WORKING CONDITIONS

Duties involve exposure to cases where documents, evidence and/or case discussion may contain emotionally upsetting or disturbing information.

WORK SCHEDULE

This position works 40 hours during a standard workweek of Monday through Friday. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

 EXPLORE CLACKAMAS COUNTY

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 400,000 citizens.

Explore Clackamas County

Working for Clackamas County

Recreation, Arts & Heritage

Equity, Diversity and Inclusion

 ABOUT THE DEPARTMENT

The Clackamas County District Attorney's Office is required by state law to represent the state in felony prosecutions, misdemeanor prosecutions, grand jury proceedings, mental commitment hearings, child support actions, family abuse prevention hearings, and juvenile delinquency and dependency hearings.

Learn more about Clackamas County District Attorney's Office

Guiding Principles:

  • To honor diversity and to treat all persons with respect.
  • To involve victims and community partners in creating an effective and responsive department. To strive to be innovative leaders in the field of criminal justice.
  • To honor victim’s rights and interests throughout all phases of the justice system; to invite victim’s participation in determining how to meaningfully address harm.
  • To foster open communication and team work in a supportive work environment. To demonstrate ethical and honest behavior in all that we do.

 APPLICATION PROCESS

Clackamas County only accepts online applications.

Help With Your Application:

Application Process

Help with the Application

If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us.  Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

 HOW TO CLAIM VETERAN'S PREFERENCE

Request Veterans' Preference

Learn more about the County's Veterans' Preference

 VISA SPONSORSHIP

Clackamas County does not offer visa sponsorships. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.

 EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer.  We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace.  All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date.  You may request an accommodation during the online application process.