Deputy City Clerk

$65,748 - $79,920 yearly
  • City of Hermosa Beach
  • Hermosa Beach, CA, USA
  • Nov 07, 2019
Full time Admin-Clerical Customer Service Government Legal Professional Services

Job Description

The Department

The City of Hermosa Beach is seeking a dedicated individual to join the team. The Hermosa Beach City Clerk’s Office is committed to high quality service to the residents and visitors of Hermosa Beach. The City Clerk’s Office is the primary custodian of City records and provides services to the public and other departments of the City, and management of City Council meeting agendas and minutes.

The Position

The Deputy City Clerk plays a lead role in administering the day-to-day operation of the City Clerk’s Office. Duties of this position include:

  • Attend evening City Council meetings to take and transcribe minutes;
  • Provide information interpreting and explaining City records, ordinances, laws and procedures;
  • Compose and prepare correspondence and records;
  • Receive claims and lawsuits served on the City;
  • Process and maintain contracts, including monitoring of insurance policies;
  • Revise and maintain City Code of Ordinances;
  • Research files to provide information to city staff, officials, and the public;
  • Coordination of City electronic document management system; • Assist in preparation for and conduct of elections;
  • Maintain a file on all Council actions, ordinances, resolutions, contracts, agreements, encroachments, lien deeds and easements;
  • Supervise publications of legal notices and ordinances and administers contract with newspaper;
  • Maintain files and distribute various codes and forms for reports required under the Fair Political Practices Act.

The Ideal Candidate

  • Complete work with limited supervision.
  • Provide exceptional customer service and respond to public inquires and complaints in an effective and tactful manner.
  • Manage time and prioritize workload. • Work in a busy environment with constant disruptions and distractions.
  • Work cooperatively in a team environment.

Qualifications

  • High school diploma or equivalent education and experience. Associates Degree in Public Administration or a related field is desirable. Certified Municipal Clerk is a plus. Must be able to qualify as a Notary Public and must be bondable.
  • Three years of increasingly responsible experience performing complex administrative support duties in a municipal government setting, two of which must have been in a City Clerk’s Office providing professional administrative support. Experience must also include frequent contact with the public.
  • Knowledge of: operational characteristics, services, and activities of the functions, programs, and operations of a City Clerk’s Office; office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases; principles of business letter writing and report preparation; customer service and public relations methods and techniques; principles and procedures of record keeping and filing; methods and techniques of proper phone etiquette; English usage, spelling, grammar, and punctuation
  • Ability perform a full range of varied complex, sensitive, highly responsible, and confidential office administrative, secretarial, advanced clerical, and routine programmatic support functions of a general or specialized nature in support of the City Clerk’s Office with only occasional instruction or assistance; type or enter data at a speed necessary for successful job performance; plan, lay out and supervise office procedures and filing and record systems; operate office equipment including computers and supporting word processing, spreadsheet, and database applications; review work for accuracy and completeness; learn and interpret rules, regulations, laws an processes; make decisions in procedural matters; work effectively with the public and function in situations requiring tact, diplomacy and discretion; understand and carry out oral and written directions; write effectively; perform shorthand or speed writing is highly desirable; communicate clearly and concisely, both orally and in writing; establish and maintain effective professional working relationships with those contacted in the course of work.

About the City

Home to nearly 20,000 residents, Hermosa Beach is within a short commute of many of the largest and best-known names in corporate America in the aerospace, tech, industrial, service and financial fields. The Hermosa Beach City School District, consistently recognized as a California Distinguished School, offers a high quality education to students in kindergarten through eighth grade, while high schoolers attend Mira Costa or Redondo Union High Schools. The City of Hermosa Beach operates under the Council-Manager form of government with five council members elected at large, with each serving a rotation as Mayor. The City Council is responsible for appointing a City Manager to direct the day-to-day operations of the City, which includes Community Development, Community Resources, Finance, Human Resources, Police, and Public Works Departments. The City has a budget of $63 million and authorization for 130 full time staff members. Hermosa Beach is a full service City, with its own Police Department. 

Compensation and Benefits

The following salary and benefits are offered for this position:

  • Salary Range: $65,748 to $79,920 annually
  • Retirement: California Public Employees’ Retirement System (CalPERS) retirement formula is based on appointment date and membership status with CalPERS. The City does not participate in Social Security but does participate in Medicare, which requires a 1.45% contribution by both the staff member and the City.
  • Health Insurance: The City pays up to $1,540.38 per month toward medical insurance for the staff member and eligible dependents. (Effective January 1, 2020, the city contribution will be $1,786.50 for medical insurance). The City pays the cost of dental insurance for staff members and their eligible dependents. The City offers a vision insurance plan, but does not contribute to the monthly cost.
  • Retiree Medical: The City offers retiring staff members $400 per month toward the cost of retiree insurance. A retiring staff member must have worked at least 20 years for the City and be at least sixty years of age to be eligible for this benefit.
  • Disability Insurance: The City pays the premium for both Short-Term and LongTerm Disability coverage.
  • Holiday/Vacation/Sick Leave: You will accrue 80 hours of vacation leave per year during the first two years of employment. Subsequent accruals increase with longevity until reaching 160 hours accrued per year commencing with the 18th year of service. You will accrue 8 hours of sick leave per month. The City observes 10 holidays throughout the year.
  • Term Life Insurance: City-paid term life insurance policy in the amount of one year of annual salary.
  • Union Membership: Your employment is covered by the Memorandum of Understanding between the City and the Professional & Administrative Employees contract.

Application Procedure

To apply for this position, download an Application for Employment from the City website at www.hermosabeach.gov or pick-up an application from the Human Resources Department in City Hall. To be considered for this position, you must submit a completed application, resume, and responses to supplemental questions. Documents can be hand-delivered, mailed via U.S. mail, or e-mailed to HR@hermosabeach.gov. The filing deadline is December 12, 2019. City of Hermosa Beach Human Resources Department 1315 Valley Drive, Hermosa Beach, CA 90254