Administrative Technician

$6,655 - $7,935 monthly
  • City of San Mateo
  • San Mateo, CA, USA
  • Oct 01, 2021
Full time Community Development Other (Please Specify)

Job Description

The City of San Mateo Community Development Department is Looking for an Administrative Technician 

Why Join our Department? 

The Community Development Department, also known as CDD, is organized into four divisions — Building, Code Enforcement, Housing, and Planning.  CDD has broad responsibilities including, but not limited to, long-range planning, review of applications for new developments, implementation of the City’s housing programs, and maintenance of neighborhoods.  You will be joining a talented team in a fast-paced, dynamic work environment dedicated to serving the San Mateo community.  The Community Development Department’s core function is to ensure a quality-built environment, healthy neighborhoods, and a strong economic base in the City.  Collaboration, innovation, respect, accountability, creativity, transparency, thoughtfulness, and informed risk-taking are attributes and competencies that we are seeking in the candidates.

 What You’ll Do: 

  • Supervise/administer a centralized clerical support function including three Administrative Assistants.
  • Perform technical level administrative duties in support of the Community Development Department
  • Research, collect, and analyze data and prepare draft reports
  • Create and manage workflows and administrative procedures for the Department, including the management of invoices, purchase orders, personnel processes, records management, and Public Records Act requests
  • Track and report operational statistics and provide technical assistance to management
  • Interpret City policies, procedures, laws, and regulations in response to inquiries and complaints

The Administrative Technician receives general supervision from the Senior Management Analyst or higher-level department personnel and exercises direct supervision over administrative support personnel. 

Who You Are

  • A highly motivated individual who possesses knowledge of principles and practices of administrative and/or technical support.
  • An individual who possesses the knowledge of principles and practices of intermediate analytical research and project coordination and research methods and techniques.
  • An individual who possesses the ability to independently perform a variety of technical duties including research, compilation and report development in support of CDD projects and programs.
  • An individual who possesses knowledge of principles of budget monitoring and principles and practices of project management and the ability to review budget submissions and revisions for mathematical and accounting accuracy.
  • An individual who possesses the ability to intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve office issues for the public and with staff.
  • An individual who possesses knowledge of principles and methods of business letter and report writing and report writing techniques and the ability to compose professional quality correspondence and letters and to write highly technical, detailed and analytical reports.
  • An individual who possesses the ability to collect, compile, analyze and present a variety of data in a meaningful way, develop and implement various data collection and reporting systems.
  • An individual who desires to contribute to a positive work environment that fosters motivation, collaboration, coaching, and engagement of our workforce.

What You Need

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

  • You possess at least three years of responsible administrative support or technical experience preferably in the subject area to which assigned. One year of lead supervisory experience is highly desirable.
  • You have the equivalent to an Associate's degree from an accredited college with course work in public administration, business administration, accounting, biology or a related field based on area of assignment.
  • You possess, or have the ability to obtain, a valid California driver’s license.

Bonus Points (highly desirable)

  • Supervisory experience

 

Salary:  $6,655 - $7,953/month, plus a comprehensive benefits package 

To apply, review the complete job announcement, benefits information, etc., please go to https://www.calopps.org/san-mateo/job-20169021 

Application Deadline - Recruitment will close on October 22 at 5 p.m. or upon receipt of the first 50 applications and supplemental questionnaires, whichever occurs first.