Project Coordinator - Affiliates

$30.70 - $32.97 hourly
  • League of Oregon Cities
  • Salem, OR, USA
  • Oct 04, 2021
Full time Other (Please Specify)

Job Description

The League of Oregon Cities (LOC) is the trusted, go-to resource to help Oregon city staff members and elected officials serve their cities well and speak with one voice.  We support Oregon’s cities by connecting city leaders and state legislators, advocating for cities’ needs, sharing vital information, and helping build vibrant, resilient communities that Oregonians are proud to call home.

The LOC currently has an open Project Coordinator – Affiliates position open.  The Project Coordinator - Affiliates is fully trained on all the job duties listed below and regularly performs or assists with these job duties as directed by the Operations & Member Engagement Director.  Any person meeting the minimum qualifications is strongly encouraged to apply. 

Essential Job Duties include:

  • Provides administrative support to assigned affiliate organizations, LOC board of directors, and associated ad-hoc/standing committees; schedules meetings, prepares meeting packets, conducts research, presents recommendations, develops newsletter content, and performs other related administrative tasks.
  • Plans and executes content for multiple affiliate conferences/events throughout the year; assists affiliate organization boards of directors in facilitating their annual strategic planning and budgeting processes, as assigned; provides on-going support to affiliate membership.
  • Provides technical support by maintaining assigned websites/web pages and monitoring assigned listservs. 
  • Provides support to the LOC Board of Directors and its committees by publicly noticing meetings, taking and transcribing minutes, distributing information, and tracking ethics information.
  • Maintains a variety of records in accordance to public records laws, internal process/policies, and other applicable requirements.
  • Provides general customer service; responds to email and phone inquiries; assists in answering incoming phone calls, when needed. 
  • Maintains cooperative working relationships with staff, clients, other organizations, and the public.
  • Follows all safety rules and rules for work areas.
  • Demonstrates professionalism in communications, work habits, and attire; commitment to customer service and growth of the organization; a positive attitude; and regular office attendance.

This is a full time, 40 hours per week, non-exempt status position reporting to the Operations & Member Engagement Director.  Depending on a person’s qualifications, the salary range is between $30.70 and $32.97 hourly ($63,856.00 and $68,577.60 annually).

The LOC encourages telework where it is a viable option that benefits the employee, the LOC and LOC members.  Telework can: promote the health and safety of employees; ensure high-quality work ad optimal use of resources; ensure cultural, equity and accessibility issues are addressed in a meaningful way; and support healthy work-life balances.  The Project Coordinator-Affiliates position is a position within the LOC that is eligible for telework.

For full job descriptions, including minimum qualifications, and application instructions, visit: https://www.orcities.org/about/who-we-are/loc-job-openings/project-coordinator-i-affiliates.

 To be considered, applicants must submit:

  • Signed and completed LOC Application;
  • Cover Letter;
  • Resume; and
  • Responses to Supplemental Questions {will need to include link to audio recording}.

To be considered, all required application materials must be submitted via email to pmulvihill@orcities.org no later than 5:00 p.m. on Monday, October 25, 2021.

Email subject: Project Coordinator – Affiliates Position

Questions may be addressed to Patty Mulvihill, General Counsel, at pmulvihill@orcities.org.

Per Oregon Revised Statutes 408.225-237, the LOC grants a preference in hiring to veterans and disabled veterans as defined by state law.  If you are eligible and wish to claim Veterans' preference points, you must include supporting documents along with the LOC’s veterans preference claim form no later than 5:00 p.m. on Monday, October 25, 2021.

Assuming qualified applications are received, LOC intends to conduct its first round of interviews, via Zoom, between November 3, 2021, and November 4, 2021.  A final round of interviews will be conducted on November 9, 2021.