Project Manager I/II - Capital Projects

$75,372 - $91,836 yearly
  • City of West Sacramento
  • 1110 West Capitol Avenue, West Sacramento, CA, USA
  • Oct 12, 2021
Full time Community Development Engineering Public Works Roads, Streets, and Sidewalks

Job Description

The Facilities Development Division of the Capital Projects Department is recruiting for the position of Project Manager I/II.

An official City of West Sacramento application form must be filled out, in its entirety. It is the applicant's responsibility to explain his/her qualifications fully and clearly. In addition, applicants must submit a resume and complete the required supplemental questionnaire. Incomplete information on the application, resume and/or supplemental questionnaire may be cause for disqualification. Application packages will be reviewed and screened for qualifications. Additional screening criteria will be developed based on the supplemental questionnaire.   

DEFINITION:  The Project Manager I/II plans, organizes and administers city projects of defined duration, physical scale, budget and community impact.
SUPERVISION RECEIVED AND EXERCISED:  Receives general direction from the assigned Department Director and/or designee.  May exercise direct supervision over professional, technical and clerical staff.
CLASS CHARACTERISTICS:  The Project Manager I is the entry level classification in the Project Manager career series.  The Project Manager I is distinguished from the Project Manager II by the performance of professional assignments with less complexity and independence than the Project Manager II.  As experience increases, the Project Manager I is expected to assume more difficult assignments and exercise more independence in decision making.
Upon recommendation of the Department Head and approval by the City Manager, a Project Manager I may advance to an Project Manager II upon demonstrating the abilities and competencies necessary to perform the full range of Project Manager II duties, meeting the minimum qualifications for the position, and successfully completing an approved career progression plan developed by the Department Head in conjunction with the incumbent.
The Project Manager II is the journey level classification in the Project Manager career series.  The Project Manager II differs from the Project Manager I by the complexity and difficulty of assignments and responsibilities.  The Project Manager II differs from the Senior Project Manager in that the latter is considered the advanced journey level of the series and may supervise employees at the Project Manager I and/or II levels.
Upon the recommendation of the Department Head and approval by the City Manager, a Project Manager II may advance to a Senior Project Manager upon demonstrating the abilities and competencies necessary to perform the full range of Senior Project Manager duties, meeting the minimum qualifications for the position and successfully completing an approved career progression plan developed by the Department Head in conjunction with the incumbent.

Examples of Duties / Knowledge & Skills

EXAMPLES OF ESSENTIAL FUNCTIONS:   (Illustrative Only):   Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

  • Plans, organizes, coordinates, administers, monitors and evaluates projects and their scope, schedule and budget of varying levels of complexity 
  • Recommends and assists in the implementation of assigned Department/Division goals and objectives for assigned function. 
  • Evaluates operations and activities of assigned responsibilities, recommends improvements and modifications, and prepares various reports on operations and activities.
  • Monitors and inspects the work of various contractors and vendors to evaluate work progress, resolves work problems and determines additional needs. 
  • Develops specifications for contracted work and obtains and participates in evaluating bids.
  • Investigates complaints and recommends corrective actions, as necessary to resolve.
  • Answers questions and provides information to the public, vendors and contractors. 
  • Completes a variety of reports and forms including time and equipment records and work orders.
  • Researches and prepares technical and administrative reports and communications; prepares written correspondence.
  • Assists with the preparation of, or prepares Requests for Proposals (RFP) and Requests for Qualifications (RFQ) for assigned projects, documents, contracts, grant applications, professional service contracts, and agreements.
  • Assists in selecting technical and professional consultants required for departmental and citywide projects and supervises, schedules, monitors and evaluates their work.
  • Prepares and maintains a project budget including the review and approval of payment applications associated with all aspects of a project and preparation of cost estimates for budget review and recommendations.
  • Counsels and collaborates with city staff and other officials on the administrative needs and requirements related to assigned projects and mediates conflicts, if needed.
  • May supervise, train and evaluate the work of professional, technical and clerical staff.
  • Initiates and conducts studies, surveys, and analysis and prepares recommendations.
  • Participates in the review of documents for City projects in assigned field. 
  • Prepares or directs the preparation of and submits to the appropriate department, division or agency all necessary permits, certifications, reports, forms, studies, surveys, engineering construction documents required by City, local, federal, state, county, district, and associated funding agencies.
  • Prepares and submits procedures, guidelines and regulations, and collects, analyzes and interprets supporting information, data, and maintains proper documentation and record keeping systems based on the most current industry standards and city standards.
  • Makes written and oral presentations to the City Council, Executive Team, Commissions and City Departments on assigned projects and facilitates meetings.
  • Meets with interested and affected citizens including business owners, managers, homeowners and others to discuss public aspects of City projects.
  • Implements and maintains throughout the life of a project, inception to completion, all related scope, schedule and budget activities necessary and as delineated by City Standard Operating Procedure (SOP) and city policy for the success of assigned projects.

Examples of additional responsibilities/duties if assigned to:
Capital Projects: 

  • Assists in the preparation of, or prepares construction documentation for submission to the Building Division for all required building permits and associated agency permits including environmental review.  
  • Manages, inspects, reviews and approves all aspects of construction, and renovation projects to ensure their conformance with construction documents, construction specifications including all applicable rules, requirements, laws, and standards. 
  • Performs other related sub professional engineering duties.


Minimum qualifications & Requirements

EDUCATION AND EXPERIENCE:  Any combination of training and experience which would provide the required knowledge and skill.  A typical way to obtain the required knowledge and skill would be:
Education:  A Bachelor’s Degree from an accredited college or university with major coursework in business or public administration, construction management, project management, or closely related field.   Specialized training (or college level coursework) in landscape architecture, horticulture, or related field and certification in areas such as project management, OSHA, ADA, CBC accessibility, LEED, meeting facilitation, project evaluation and other relevant training are highly desirable based on assigned field.
Experience:  Project Manager I:  Two (2) years of progressively responsible project leadership or management experience in relevant field, preferably in government related projects. Project Manager II:  Four (4) years of progressively responsible project leadership or management experience, preferably in government related projects. 
LICENSES AND CERTIFICATES:  Possession of, or the ability to obtain, and maintain the appropriate California driver license. Depending on assigned field, possession of a Pesticide QAC, and or Arborist certification is desired.

Supplemental information

SPECIAL CONDITIONS:  May require the ability to wear and use SCBA units as regulated by CalOSHA.
WORKING CONDITIONS:  May be required to attend off-hour inspections, meetings, commission meetings, and council meetings.
PHYSICAL DEMANDS:  Mobility to work in a standard office or construction environment, use standard office equipment and attend off-site inspections and meetings.  On an intermittent basis, sit at a desk for long periods of time; intermittently walk, stand, bend, squat, twist, and reach while performing office duties; mobility to occasionally traverse uneven terrain, periodically standing, stooping, bending, climbing and kneeling to perform inspections; on occasion may be required to work in exposure to weather.  Manual dexterity to use standard office equipment and supplies and small tools and to manipulate both single sheets of paper and large document holders (manuals, binders, etc.); vision to read handwritten and printed material and a computer screen; hearing and speech to communicate in person and by telephone; ability to lift and carry items weighing up to twenty-five (25) pounds such as files, manuals, or small tools and equipment for distances up to fifty (50) feet.
ENVIRONMENTAL ELEMENTS:   Employees generally work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances.  Employees may also work in a construction or field environment including inclement weather conditions and construction and traffic hazards.  Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing department guidelines, policies and procedures.