Recruitment Assistant

$27.00 hourly
  • City of Naperville
  • 400 South Eagle Street, Naperville, IL, USA
  • Nov 15, 2021
Full time Human Resources

Job Description

The Recruitment Assistant for the City of Naperville works within the Human Resources Department providing administrative, technical and clerical support to the recruitment process.  The Recruitment Assistant performs a variety of paraprofessional and administrative duties related to recruitment and onboarding.

Note: Wage is $27/hr, commensurate with experience. 

Responsibilities Include:

  • Creates and/or edits position postings and job advertisements.  Places postings and advertisements with various sources. Researches and recommends additional recruitment sources.
  • Creates and maintains postings in the Applicant Tracking Systems (ATS). Serves as the SME for the ATS.
  • Attends job fairs and visits college campuses as appropriate.
  • Coordinates the city’s summer worker and intern program and the hiring of temporary workers throughout the year.
  • Performs pre-screens, schedules interviews, compiles packets for interview panel members and for interviewees, conducts interviews as appropriate, coordinates and conducts reference checks, proctor selection testing, coordinates background checks, post-offer physicals and drug screens and compilation of offer packets. Ensures that new hire paperwork is compliant with federal regulations.
  • Initiates onboarding documents and process.
  • Conducts New Employee Orientations and manages and maintains relevant and up-to-date orientation content.
  • Assists applicants with inquiries and concerns in a courteous and timely manner. 
  • Coordinates and maintains archiving of recruitment documents and files in accordance with state and federal regulations. 
  • Performs all other related duties as assigned.



Required Credentials and Experience:

  • Three years of administrative experience in recruitment and use of an Applicant Tracking System
  • Associate’s Degree in HR or a related field
  • Five or more years of relevant experience may substitute for the Associate’s Degree requirement
  • Highly organized with great attention to detail
  • Excellent verbal and written communication skills

Preferred Credentials and Experience:

  • Experience using Tyler Munis HR module and/or ATS

Additional Information:

The City of Naperville, Illinois is a dynamic community of 148,000 residents, conveniently located 28 miles west of Chicago.  Various publications have named Naperville as one of the best cities in the United States in which to live.  The City has gained national recognition for our family-friendly environment, excellent schools and library system, low crime rate, and vibrant downtown area.  It’s also a great place to work!  Our municipal government employs over 900 dedicated individuals in a wide range of job categories and provides a dynamic & collaborative working environment, a forward-looking leadership team, and a competitive benefits package.




CLICK HERE for the City of Naperville’s EEOP Utilization Report

The City of Naperville complies with the Americans with Disabilities Act (ADA). Individuals needing accommodations in the recruitment process should notify Human Resources in advance at (630) 305-7066.