NATURE OF WORK
This is highly responsible and complex administrative and managerial work planning, organizing, and directing the activities of the Department of Finance. The Director of Finance also serves as Budget Officer and City Treasurer and as such has general management responsibility of all operations of the Finance Department.
Work involves responsibility for planning, organizing, and directing all operations of the Department of Finance, including accounting and internal control; payroll; accounts payable and receivable; utility billing; customer service; collection, disbursement, investment of all City funds; debt management; and other fiscal activities. Work also includes managing the City's accounting software system. Supervision is directly exercised over finance department personnel. Work is performed under the administrative direction of the City Manager and in compliance with federal, state, and City laws, statutes, and ordinances. Work is reviewed through conferences, reports, and audits for overall program effectiveness.
EXAMPLES OF ESSENTIAL JOB FUNCTIONS
- Plans, organizes, and directs the management and administration of fiscal records in compliance with federal and state statutes and City ordinances.
- Supervises, trains, directs, and evaluates department personnel, and monitors all activities and operations of the department; sets goals and objectives, and establishes guidelines for performance.
- Develops systems, policies, and rules and regulations for transacting financial matters; directs general accounting activities and develops and maintains internal control systems.
- Prepares long range financial plans, fiscal studies, income and expenditure estimates, and financial reports as requested by the City Manager and required by law.
- Serves as City Purchasing Agent; reviews and approves all purchases by City departments within the framework of adopted budget and purchasing policies; estimates cash needs based on purchasing patterns.
- Advises the City Manager, City Council, and other officials on fiscal management; serves statutory duties of the City Treasurer for City funds; invests idle funds in accordance with City policy; supervises deposits of all funds.
- Assists in the preparation of the annual budget, including forecasting revenues; prepares ordinances to implement the budget, including tax levy ordinance; monitors budget performance.
- Administers the City Pension Plan; calculates benefits, authorizes retiree payments and benefits and calculates actuarial needs of the Plan and serves as the representative of City Administration on the Pension Board.
- Coordinates preparation for the annual audit; prepares all necessary journal entries, audit schedules, and statistical schedules for the annual financial report; prepares the supplemental financial report.
- Coordinates the various functions of the department with all other departments regarding budgetary, personnel, or insurance matters.
- Attends meetings of local, county, state, and regional agencies related to financial management activities; receives citizen complaints and requests; responds to requests for information and assistance from citizens and outside agencies and organizations.
- Responds to public inquiries, particularly regarding utility billing; coordinates the placement of delinquent accounts with collection agencies.
- Manages investments for the Pension Fund.
- Promotes and maintains responsive community relations.
- Follows safe work practices.
OTHER JOB FUNCTIONS
Performs related work as required.
REQUIREMENTS OF WORK
- Graduation from a four-year college or university with major course work in accounting, finance, business, or related field; an MPA/MBA or CPA is desirable; considerable experience in finance administration including supervisory experience; or any equivalent combination of training and experience that provides the following knowledge, abilities, and skills:
- Thorough knowledge of the applicable laws and administrative policies governing municipal finance practice and procedure.
- Thorough knowledge of principles and practices of municipal accounting.
- Thorough knowledge of the principles and methods of organization, management, and supervision.
- Considerable knowledge of data processing systems used in municipal government.
- Ability to plan, organize, and direct comprehensive financial programs.
- Ability to formulate and install accounting methods and procedures and ensure that these comply with federal, state, and local law.
- Ability to prepare complex financial reports for presentation to experts and to the public.
- Ability to establish and maintain effective working relationships with City officials and the public.
- Ability to assess needs, perform fiscal planning, target available resources, and implement effective programs.
- Ability to provide informed financial advice to the City Manager, City Council, and the public.
- Ability to communicate effectively, both orally and in writing.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walk.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
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