City Clerk

  • City of Greeley
  • Jan 13, 2020
Full time Government

Job Description

The City Clerk’s Office is guided by the mission to facilitate open access to city government, encourage civic engagement, and provide prompt and courteous customer service.  

The primary functions and services of the City Clerk’s office include serving as clerk to the City Council, the custodian of the city laws, records and administrative policies, providing election administration, coordinating board and commission appointments, managing alcohol beverage licensing, and providing administrative support services to administrative hearings.

 The Position Greeley’s next City Clerk will be an integral part of a transforming organization serving one of the fastest growing communities in the United States.  The City Clerk will lead the Office in pursuit of the City’s vision of achieving community excellence and support the organization in realizing its values of Applied Wisdom, Excellence, Accountability, Stewardship, Principled Relationships and Integrity. 

The City Clerk will play a key role in modeling organizational leadership and strategic planning in the implementation of the City Council’s vision, Work Program and strategic initiatives to continue to evolve the quality and excellence of service provided by the City Clerk’s Office to the City Council, Boards and Commissions, organization, public and customers. 

The City Clerk plans, organizes and oversees the operations of the City Clerk’s Office in several program areas including Clerk to Council, elections, boards and commissions, liquor licensing, records management, and code compliance hearings.

The City Clerk’s Office has an adopted 2020 budget of $953,111 (inclusive of the City Council budget) and 6.5 full-time equivalent positions as detailed below.  The City Clerk is appointed by the City Manager with formal approval by the City Council. The City Clerk currently receives day to day supervision and guidance from the City Manager and serves as a member of the City’s Executive Team.

Education and Experience Qualified applicants will have a Bachelor's degree in public administration, business administration or a closely related field and five years of increasingly responsible experience in a City Clerk's office involving the maintenance of official records and contractual documents, including two years of administrative and supervisory responsibility; or an equivalent combination of training and experience. 

Required Certifications/Licenses

A Certified Municipal Clerk (CMC) or equivalent designation is required within one year of assignment to this position.  A valid driver's license and the ability to maintain insurability under the City's vehicle insurance policy is required. 

The Ideal Candidate

Greeley’s ideal candidate is a strategic leader with demonstrated success and understanding of the City Clerk’s Office functions with experience coordinating the conduct of City Council elections.  As a key position within the City government environment, it is essential for the successful candidate to work closely with City Council and City Management. This person must exhibit strong coordination and relationship building skills with City Council, City Clerk Office staff, City departments, community partners, residents, and other local, regional, and statewide agencies.

The new City Clerk should:

  • bring a strong foundation in core City Clerk services – while also providing vision and strategy to create and maintain a high-performance culture, solution-based, and customer service focused department;
  • promote the internal and external customer service expectations of the department and build strong relationships across the organization to achieve city-wide goals;
  • be skilled in creating a positive atmosphere within the department, and set a superior example of competence, professionalism, energy, collaboration, innovation and work ethic to the organization and community;
  • be politically astute, an effective communicator, and equally comfortable talking with line level staff, department directors, and presenting before and interacting with City Council;
  • be detail oriented with superior customer service and organizational skills and have the capacity and interest to be an effective mentor and leader for staff;
  • possess advanced written and oral communication skills;
  • be a persuasive, confident leader, with an ability to be firm and fair, with a clear understanding of a variety of City Clerk related issues;
  • be able to focus on leveraging technology to improve transactional services;
  • be a partner with other department directors to help ensure the professional management of the City Council agenda;
  • be a team player who is collaborative and supportive in serving as a member of the City’s executive leadership team;
  • be a skilled professional with a heightened sense of emotional intelligence and an awareness of community, organizational, constituent issues and political sensitivities;
  • be open, approachable, instill trust, work collaboratively in a team environment; be action oriented; exercise good judgment; treat others with respect; and hold staff accountable;
  • be an outstanding leader of employees who provides guidance and professional support to staff;
  • be a positive leader, bringing innovation and creativity to the City Clerk’s Office; and
  • have the capacity and interest to be an effective mentor and leader for staff and should inspire staff to achieve excellence.

Key City Clerk Initiatives in 2020 and beyond include:

  •  Effectively leading change management with the City Clerk’s Office staff as the newly-appointed City Clerk;
  • Continue to utilize technology to enhance ease, effectiveness and access to processes and information;
  • In conjunction with the City Manager’s Office, continue to maximize the agenda workflow process to maximize the level of strategy and quality of information provided to the City Council and public;
  • Continue implementation of citywide centralized records management with a record inventory software product and state of the art records management facility that went live in summer of 2019;
  • Managing a new city-wide revocable event permit process;
  • Coordinate the 2020 election which is likely to include local ballot question(s); and
  • Continue and complete the Municipal Code recodification process.

Salary The City of Greeley is offering a competitive salary commensurate with experience and a comprehensive benefits package. Relocation assistance will also be available for the successful out-of-area candidate.

How to Apply interested applicants should forward a cover letter and resume to:

resumes@affionpublic.com

Reference: GREELEYCLERK

Affion Public

2120 Market Street, Suite 100

Camp Hill, PA 17011

888.321.4922

www.affionpublic.com

The City of Greeley is an Equal Employment Opportunity Employer.