Human Resource Information Systems (HRIS) Analyst

$57,574 - $76,624 yearly
  • City of Greeley
  • Jan 31, 2020
Full time Human Resources

Job Description

The Human Resource Information Systems (HRIS) Analyst partners with HR, Information Technology, Finance staff and department representatives to analyze work process design and flow, improve processes and leverage the return on technological capabilities. The HRIS Analyst builds project plans, ensures adherence to project schedules, maintains a systems orientation and can work effectively with peers to set technology priorities and conduct long-term planning. This position also serves as a technical point-of-contact for assigned functional areas and assists subject matter experts with ensuring data integrity, testing of system changes, report writing and analyzing data flows for process improvement opportunities. The HRIS Analyst supports HRIS upgrades, patches, testing and other technical projects as assigned.

Experience, Knowledge, Skills

  • Bachelor's degree in business management, computer science, related field or equivalent work experience.
  • Master's degree in human resource management, MIS, computer science or related degree preferred.
  • 2-3 years hands-on experience with Oracle or other HR Enterprise Resource Platform (e.g. SAP, People Soft) highly desirable.
  • SHRM Certified Professional (SHRM-CP) or SHRM Senior Certified Professional (SHRM-SCP) credential preferred.
  • Proficient in both qualitative and quantitative assessment principles with experience collecting, managing and disseminating data. 
  • Ability to troubleshoot, identify solutions, choose a course of action and discern when to escalate issues and concerns. 
  • Skilled in dealing with confidential data and safeguarding against mishandling. Must ensure security is high priority in maintenance and transmittal of data.
  • Excellent verbal and written communication skills including presentation and training experience.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Proficient with Microsoft Office Suite or related software
  • Comprehensive knowledge of the principles, practices and operating requirements of the human resources function highly desirable.
  • Ability to remain respectful and composed under pressure and in sensitive situations.
  • Ability to work independently and support the team as a whole by building collaborative relationships to achieve department and overall business goals.
  • Spanish/English bilingual fluency desirable.

Essential Functions

Systems Optimization

  • Serves as liaison between Human Resources, Information Technology, Finance and other stakeholders for HRIS design and implementation projects. Serves as liaison between customer and technical teams to facilitate solutions.
  • Maintains awareness of current trends in HRIS with a focus on product and service development, delivery and support, and applying key technologies.
  • Examines trends in information systems training, materials and techniques. Through classes, reading, or other mechanisms, continuously increases both HR knowledge and Oracle Cloud application/tools knowledge and effective utilization.
  • Recommends process/customer service improvements, innovative solutions, policy changes and/or major variations from established policy, for consideration by appropriate leadership.

Data Analysis

  • Manages permissions, access, personalization, and similar system operations and settings for HRIS users.
  • Provides production support, including researching and resolving HRIS problems, unexpected results or process flaws; performing scheduled activities; recommending solutions or alternate methods to meet requirements.
  • Supports maintenance of data integrity in systems by running queries and analyzing data.

Systems Management, Maintenance and Audit

  • Create and maintain employee records in the HRIS.
  • Performs system maintenance, including assisting in the review, testing and implementation of HRIS system upgrades or patches.
  • Collaborates with functional and technical staff to coordinate application of upgrades, patches or fixes. Maintains HRIS system tables. Documents process and results.

User Training & Support

  • Compiles or assists with the acquisition of complex data reports for HR staff and other City staff where applicable to include setting up custom functions and documentation such as automated queries, filters, macros, and reports.
  • Generates reports/queries, including writing, maintaining and supporting a variety of reports or queries utilizing appropriate reporting tools.
  • Assists in development of standard reports for ongoing customer needs.
  • Conducts training, including developing user procedures, guidelines and documentation. Trains clients on new processes/functionality. Trains new system users.
  • Provides technical support, troubleshooting, and guidance to HRIS users.

Work Environment and Physical Requirements

WORK ENVIRONMENT

  • Frequent contact with others by phone, e-mail or in person;
  • Requires ability to perform multiple tasks at one time with frequent interruptions;
  • Work is performed with extended periods of time at a fixed station;
  • The majority of work is performed in an office environment with frequent meetings in other City buildings and occasional visits to the field or remote City buildings/properties;
  • Required to use personal vehicle for City business at times;
  • Work is safe to having minimal hazards that are typically found in a general office environment where there is rarely little or no exposure to injury or accident; may occasionally interact with irate or unstable customers;
  • The employee is frequently required to sit and talk or hear customers.

 
PHYSICAL REQUIREMENTS

  • Communication skills enough to convey information to employees, the public, and supervisors;
  • Operate standard office equipment requiring continuous or repetitive hand/arm movements;
  • Vision enough to interpret computer screens and documents to assist the public and employees and to complete work assignments; specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus;
  • Manual dexterity enough to accurately input, retrieve, and verify work assignments;
  • Use of hands to finger, handle, or feel and reach with hands and arms;
  • Occasional light to moderate physical effort that includes: stooping, kneeling, crouching, crawling; frequent standing or walking; frequently lifting and/or moving up to 10 pounds and occasionally lifting and/or moving up to 25 pounds; maintaining arms and hands in the same position for repetitive tasks and frequently working with light objects and light hand tools;
  • Extensive computer work primarily performed at a desk.