Currently the City of West Sacramento has 1 vacancy for the position of Secretary existing within the Police Department. This recruitment may also be used to fill vacancies in other departments if they become available during the duration of the eligibility list. Eligibility list are valid for a period of 12 months or until exhausted.
An official City of West Sacramento application form must be filled out, in its entirety. It is the applicant's responsibility to explain their qualifications fully and clearly. In addition, applicants must submit a resume and complete the required supplemental questionnaire. Incomplete information on the application, resume and/or supplemental questionnaire may be cause for disqualification. Application packages will be reviewed and screened for qualifications. Additional screening criteria will be developed based on the supplemental questionnaire. The top candidates will be referred to the Department for further consideration.
This recruitment will close upon receipt of 100 applications, or posted filing date. Whichever occurs first.
DEFINITION: Under direction, to serve as Secretary either to a Department Head, a specific professional person, or to a group of individuals within a City department; to perform complex and responsible secretarial duties; and to perform other related duties as required.
Examples of Duties / Knowledge & Skills
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other important responsibilities and duties may include, but are not limited to, the following:
Essential Functions: Arranges and confirms meetings or conferences; schedules and confirms appointments; types a variety of reports or forms requiring independent assembly of information and independent judgment and interpretation; reviews and checks forms, documents and records for accuracy, completeness and conformance; compiles a variety of data and other information for special and periodic studies or reports; maintains confidential and administrative files; composes letters, answers correspondence; operates a variety of office equipment such as computers, typewriters, photocopiers, and adding and calculating machines; attend a variety of meetings.
Marginal Functions: May supervise and train other secretarial and clerical employees; may assign and review work of other clerical employees; may record and transcribe minutes of meetings; perform related duties and responsibilities as required.
Minimum qualifications & Requirements
EDUCATION AND EXPERIENCE: Education: High school diploma or equivalent. Experience: Three (3) years of secretarial, stenographic, or clerical experience. One (1) year of business education above the high school level may be substituted for one (1) year of experience.
WORKING CONDITIONS: Work in an office environment; sustained posture in a seated position, answering of phones, and prolonged periods of typing.
LICENSES AND CERTIFICATES: If required to drive a vehicle, must possess a valid Class "C" or "3" California driver's license.
Prior to assignment at the Police Department, an employee must positively pass a background investigation. The background investigation is required on all non-sworn Police Department personnel who will have access to the California Law Enforcement Telecommunications System (CLETS) equipment.