Program Associate - West Sacramento Homerun

$51,432 - $62,652 yearly
  • City of West Sacramento
  • West Sacramento, CA, USA
  • Jul 29, 2022
Full time Administration/Management

Job Description

The City of West Sacramento is actively recruiting for a Program Associate for the City's nationally recognized workforce development initiative the West Sacramento Home Run. The Program Associate will help plan, organize and administer programs and projects related to the West Sacramento Home Run, including, but not limited to, high quality preschool, college savings accounts, paid internships, digital badges, fee free community college and college scholarships. The position supports all implementation of programs within the Home Run, assists with policy research, reporting, data entry and analysis. The position interfaces frequently with all levels of management, as well as other organizations including educational institutions and nonprofit organizations. The Program Associate will help monitor and coordinate administrative agreements with external stakeholders, while monitoring their effectiveness and outcomes. The position requires the ability to support programs and projects with a diverse array of stakeholder groups, internal staff and members of the public.

An official City of West Sacramento application form must be filled out in its entirety.  The NEOGOV on-line application is considered to be an official City application. It is the applicant's responsibility to explain his/her qualifications fully and clearly.  Incomplete information on the application may be cause for disqualification.  In addition, the applicant must submit a resume & completed supplemental questionnaire.  Applications, supplemental questionnaire and resumes will be screened for qualifications.  Depending upon the number of qualified applicants, additional screening criteria may be utilized. Depending on the number of qualified candidates, and oral panel may or may not be held.  Those applicants successfully passing all phases of the recruitment process will be placed on an eligibility list.  The top scoring candidates will be referred to the department for further consideration and the final selection process.

DEFINITION:  The Program Associate provides assistance to an assigned specialized city program or project. The Program Associate assists with administering, monitoring, and/or implementing a program, process, or functional area specific to the area of assignment.
SUPERVISION RECEIVED AND EXERCISED: Receives general direction from the Department Head to which assigned or their designee. No supervision of staff is exercised.
CLASS CHARACTERISTICS: This is a paraprofessional classification that provides support to the professional staff of a City Department. Incumbents may be assigned to any department with the expectation that each assignment will require specialized knowledge of the program area and the laws, regulations, policies, and procedures relevant to that program. Incumbents may receive work direction from a variety of professional staff within the Department.

Examples of Duties / Knowledge & Skills

EXAMPLES OF ESSENTIAL FUNCTIONS:  (Illustrative Only):  Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

  • Gathers data for reports, and performs data entry utilizing electronic spreadsheets and a variety of computer databases.
  • Develops and maintains computer databases or spread sheet applications in order to store data and compile statistics.  
  • Assists in the implementation of program goals, objectives, priorities and policies.
  • Assists with preparation and monitoring of program or project budgets.
  • Represents the department in a variety of meetings pertaining to assigned programs, activities or projects.
  • Works with and coordinates with other City departments, outside agencies and partners with respect to activities affecting their operation.
  • Compiles data and assists in preparation of reports, documents, memoranda coorespondence and summaries for the Department, City Council, outside agencies, other departments, and other agencies as required. 
  • Performs administrative tasks associated with the operation of a collaborative program,  such as taking minutes, filing, responding to email and phone requests, conducting program or project related outreach, preparing materials, and utilizing a variety of software applications (e.g Microsoft Excel, Word, Outlook, database software).
  • Performs other related duties and responsibilities as required.

Minimum qualifications & Requirements

EDUCATION AND EXPERIENCE:  Any combination of training and experience which would provide the required knowledge and skill.  A typical way to obtain the required knowledge and skill would be:
Education:  An Associate of Arts degree or higher from an accredited college or university, with major work in business administration, public administration or of the program to which assigned.
Experience:  One (1) year of professional paid experience.

LICENSES AND CERTIFICATES:  If assigned duties require driving, possession of a valid California driver's license.

Supplemental information

PHYSICAL DEMANDS:  The incumbent appointed to this class must be physically able to perform the duties of this position, including the mobility to work in a standard office setting and use standard office equipment, including a computer; the ability to operate a motor vehicle and to visit various City sites and attend off-site meetings; vision to read printed materials and a computer screen; hearing and speech to communicate in person, before groups and over the telephone; finger dexterity to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment; ability to bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information; occasionally lift and, carry reports and records that typically weigh less than 20 pounds.
ENVIRONMENTAL ELEMENTS:  Incumbents work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances, and may interact with upset staff and/or public representatives in interpreting and enforcing departmental policies and procedures.