General Definition and Conditions of Work
The Town of Carrboro is seeking a full-time motivated and experienced professional to coordinate and comprehensively manage the Town’s grant portfolio comprised of various state and federal grant awards. The initial concentration will be on the American Rescue Plan Act (ARPA) grant award. This is a professional position working independently and with interdepartmental teams to perform planning, implementation, contract and grants monitoring, reporting, and other related management tasks. This position will report directly to the Finance Director. (Note: This is a grant-funded position anticipated to last through December 31, 2024, with the potential for funding beyond 2024. The selected candidate will be eligible for all Town benefits.)
Physical Conditions of Work
This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; work requires vocal communication for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions. The work is typically performed in an office.
Essential Job Functions
Plan and manage all aspects of ARPA funding received by the Town, including but not limited to:
- Lead interdepartmental teams in the development and implementation of a spending plan that ensures proper and eligible uses of ARPA funding including:
- Monitoring, tracking, and reviewing federal and state guidelines
- Reviewing, submitting, and processing expenditure requests from all departments requesting the use of ARPA funding, ensuring compliance with audit, fiscal and performance requirements
- Maintaining relationships with the State and other governmental agencies to remain abreast of changes in federal and state policies
- Gather and maintain documentation on use of Town grant funds consistent with Federal and State guidelines by:
- Compiling, reviewing, and submitting quarterly expenditure and program reports to the granting agencies
- Ensuring all eligible and proper expenditures are coded and recorded on the Town’s general ledger
- Collaborating internally with Town leadership and staff to create an application, evaluation, monitoring and approval process to comply with grant requirements
- Monitor all subrecipients and beneficiaries of for compliance with grant terms and conditions.
- Establishing and communicating reporting guidelines and other requirements to subrecipients and beneficiaries
- Reviewing and approving all subrecipient and beneficiary reports
- Providing technical assistance and support
- Establishing method of tracking documents for eligibility, expenses, and progress toward established outcomes
- Approving requests for payment to subrecipients
- Site visits to subrecipients and beneficiaries, if necessary
- Perform special projects as assigned by supervisor by:
- Assisting in the preparation of grant applications, submissions, and oversight as needed
- Assisting with project management, financial tracking, and organization for other intergovernmental grants
- Prepare and make presentations as a representative of the Town.
- Serves as a liaison to residents, committees, boards, community groups and other governmental agencies.
- Coordinate public participation processes with other Town staff.
- Participates in Town-wide and department-wide team activities working on specific issues and assignments.
- Specific duties may vary, and other duties may be assigned as required.
Knowledge, Skills and Abilities
|Knowledge, Skills and Abilities -
- Knowledge of the general principles of financial management and generally accepted accounting principles and/or grants administration practices.
- Knowledge of the principles and practices of public and business administration.
- Knowledge of grant writing, acquisition, management, and reporting.
- Knowledge of current federal, state and local government grant and funding programs.
- Knowledge of technical and administrative grant rules and regulations.
- Knowledge of ethical guidelines and standards related to grants administration and public service
- Strong project management skills.
- Excellent organizational and interpersonal skills.
- Skill and proficiency with Microsoft Suite and grantor reporting portals.
- Ability and skills to effectively develop, recommend, and implement plans and programs and objectively evaluate progress toward goals and timetables.
- Must demonstrate excellent writing and oral presentation skills.
- Must be a strong team leader in collaborative situations.
- Basic problem-solving skills to interpret compliance and report findings to management.
- Communication skills to relay industry information regarding current issues and to present findings in such situations.
- Ability to establish and maintain effective relationships with granting agencies, employees, and the public.
- Provide leadership and project management control on all aspects of assigned projects.
- Interact effectively with others to analyze situations, pinpoint problems, and assist with solving problems or identifying sources of obstacles with internal and external stakeholders.
- Develop and maintain effective working relationships with managers, employees, contractors, and others
- Work both collaboratively and independently with limited supervision.
- Prepare, administer, and monitor multiple and detailed project budgets
- Conduct comprehensive research on best practices and innovative techniques
- Ability to compile data into a formal report or make presentations to Town Council, management, and others as necessary.
This position requires facilitation and organizational skills and the ability to solve problems and communicate effectively.
Applicants must have broad technical skills, extensive experience in grant and/or project management, and knowledge of federal grant management requirements (e.g., Uniform Procurement Guides, Treasury rules, etc.).
Education and Experience
Bachelor's degree in business, public administration, or related field and a minimum of three (3) years grant’s management experience. Applicants with equivalent experience and/or education may be considered.
Application Special Instructions
Apply at https://www.carrboronc.gov/Jobs. Please submit a resume and cover letter with your application.