Payroll / Accounts Payable Specialist

$19.41 - $29.12 hourly
  • City of Cottonwood
  • Cottonwood, AZ, USA
  • Aug 04, 2022
Full time Accounting

Job Description

Full Job Description

This is a non-exempt, full-time, classified position with full benefits. Hiring range: $19.41 - $24.26 per hour. Full long term range of position extends to $29.12 per hour.

This position will remain open until filled. The first review will be held on August 15, 2022.

DESCRIPTION:  Under the general supervision of the Financial Services Director, performs advanced level accounting duties associated with accounts payable, payroll functions and other accounting duties as assigned for the City; keeps files and supporting documentation orderly, accessible, and to the auditor’s specifications. Performs clerical and accounting work in the Finance Department, including but not limited to payroll, accounts payable, accounts receivable, business registrations and the achievement of Finance objectives, and the objectives of the city government as a whole, as well as other related duties as assigned.

ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics.  This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this classification.

TASKS: Participates in the implementation and accomplishment of organizational, departmental, and team goals and objectives. Performs administrative duties by generating data and reports (including financial reporting), planning and providing the services required to meet the department’s objectives.

Provides excellent customer service to internal and external customers. Reviews all documentation submitted for payment, pays bills incurred by the City; keeps files and supporting documentation orderly, accessible, and to specifications of the auditor; receives and maintains receipts received; verifies check requests from departments for accuracy of accounting codes. Sorts, audits, matches and distributes invoices from vendors and service providers ensuring approval for payment; prepares payments for mailing; reconcile monthly statements from vendors. Scans for legitimacy of items purchased; prepares invoices and statements for data entry by indicating vendor number and verifies account coding; calculates use tax for the City according to Arizona State standards: batches according to date expenses were incurred; enters data; retains a copy of each check with supporting documentation after checks are printed.

Performs a variety of payroll transactions including processing and calculating, entering a variety of payroll data, workers compensation, wage garnishments, benefits withholding, overtime hours, collects timesheets from departments, calculates pay from time sheets. Audits individual and summary timesheets; makes corrections/changes to employee records (e.g. salary changes, deductions changes, garnishment changes, etc); audits deductions amounts for correctness.  Works with Financial Services Director to assure budget and accounting.

Assists the Finance team with cash reconciliation tasks, journal entries, business registrations and issuing invoices for Accounts Receivable. Assists Finance team with daily tasks such as business registrations, mail and customer service.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of City policies and procedures

Knowledge of proper English, grammar, and spelling

Knowledge of proper telephone techniques, and etiquette

Knowledge of the functions performed by the various City departments

Knowledge of generally accepted accounting principles (GAAP)

Knowledge of statistical and financial record-keeping techniques and their maintenance

Knowledge of research methods and report writing techniques

Knowledge of the principles and practices of debt collection

Knowledge of modern office practices, procedures and equipment.

Knowledge of utility billing applications

Knowledge of Microsoft Office applications

Skill in performing clerical duties such as filing, duplications, typing and maintaining records

Skill in understanding and following oral and written directions

Skill in creating and maintaining manual and automated files

Skill in dealing with the public in a professional, effective, and courteous manner

Skill in maintaining a professional image

Skill in receiving and receipting cash receipts

Skill in establishing and meeting schedules and time lines

Skill in interpreting, applying and explaining codes, rules, regulations, policies and procedures.

Skill in developing and maintaining computer-based software (i.e. spreadsheets, databases, etc).

PHYSICAL REQUIREMENTS: Sedentary most of the time. Exerting up to 25 lbs. occasionally or negligible weights frequently. 

MINIMUM REQUIREMENTS: Associate's degree from an accredited college or university with coursework in accounting, business management or related field: supplemented by minimum of three (3) years of progressive accounting responsibility; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Possession of or ability to obtain an Arizona driver’s license by the date of employment.

 Job Advertisement

With an elevation of 3,300 feet, Cottonwood is a small but growing community situated in the heart of the Verde Valley, which is located 90 miles north of Phoenix and 50 miles south of Flagstaff, at the base of Mingus Mountain. We have convenient shopping, hotels, restaurants, and a picturesque Historic Old Town, bustling with activity. Visit the local vineyards and tasting rooms, ancient Indian ruins, historic parks, landmarks, and ghost towns. Explore the hiking trails, golf at our scenic courses, or kayak down the beautiful Verde River. Enjoy the perfect balance of job satisfaction and phenomenal quality of life the area has to offer!