HR Business Systems Analyst (HRIS Analyst) - Limited Term

$39.23 - $52.96 hourly
  • Clackamas County
  • Oregon City, OR, USA
  • Sep 16, 2022
Full time Human Resources

Job Description

HR Business Systems Analyst (HRIS Analyst) - Limited Term

Job ID: 106618

Location: Oregon City, Oregon

Full/Part Time: Full Time

Regular/Temporary:Limited Term

CLACKAMAS COUNTY CORE VALUES

WE ENCOURAGE YOU TO PRINT OR SAVE THIS JOB ANNOUNCEMENT FOR YOUR REFERENCE. IT WILL NOT BE ACCESSIBLE AFTER THE CLOSING DATE.

Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:

• Service

• Professionalism

• Integrity

• Respect

• Individual accountability

• Trust

By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT.

https://www.clackamas.us/countyadmin/spirit

Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply.

CLOSE DATE

This position will remain open until filled. The first application review will be September 26, 2022. We reserve the right to close this recruitment at any time on or after that date.

PAY AND BENEFITS

Annual Pay Range: $81,602.24 - $110,164.51

Hourly Pay Range: $39.231844 - $52.963706

Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.

Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees) and a robust sick and vacation plan for regular status employees.

We encourage and support employee health and wellness by offering a variety of gym membership discounts, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.

Employee benefits become effective the first of the month following an employee's date of hire.

Attractive benefits package and incentives for employees in regular status positions are detailed below.

Generous paid time off package, including:

• 16 hours per month of vacation accrual

• 8 hours per month sick leave accrual

• 10 paid holidays and 1 personal day per year

Benefits Information summary:

• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):

Employer-paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.)

• ORSRP members get vested after five years of contributions or when they reach age 65

A choice of medical plans with vision and prescription drug coverage

A choice of dental plans

• Chiropractic coverage and alternative care benefits

• Robust EPA and wellness programs, including gym discounts and wellness education classes

• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457 Deferred Compensation Plan

• A variety of optional benefits (See the link below for additional information)

This is a full time non-represented group 2 County position.

https://dochub.clackamas.us/documents/drupal/89bed039-1cd2-4362-87d1-58972a37473b

http://www.clackamas.us/des/benefits.html

JOB DETAILS AND QUALIFICATIONS

Come join a great team, the HR team at Clackamas County, where we have fun, laugh, and make a positive difference by the work we do!

Clackamas County Department of Human Resources is looking for a technically skilled professional to join the HR team as a Human Resources (HR) Business Systems Analyst. This is a limited term position anticipated to last two (2) years and will be reviewed with the possibility of extending it for up to thee (3) years.

The HR Business Systems Analyst will be part of the Workforce Data Management (WDM) team within the Department of Human Resources. The purpose of the WDM program is to provide systems management, business process improvements, reports, analytics, and education services to Human Resources, County departments, and employees so they can understand and use HR systems and data to make informed decisions and achieve their strategic results.

The HR Business Systems Analyst is an expert level analyst, requiring both HR functional and technical skills. The HR Business Systems Analyst has a broad based knowledge of human resource principles and practices as well as skilled in integrated computerized human resource system software applications.

The majority of this positions focus will on leave administration. This position will provide process improvements, system enhancements which could include implementation of a new system to administer leave programs in compliance with federal, state & local laws as well as County policies and union agreements. This includes utilizing and maintaining the County's current human resource information system, leading the technical and business improvement projects to support the Leave Administration team in order for the division to gain efficiencies and meet their business and regulatory requirements.

This position builds project plans; ensures adherence to project schedules; provides business process support to customers and recommends solutions using HR software; leads projects related to new or enhanced business systems; monitors and responds to customer needs related to HR software; works effectively with peers to set technology priorities and conduct long-term planning as well as acts as liaison between HR staff and Technology Services in resolving technical issues.

The HR Business Systems Analyst will work with internal customers and Technology Services staff to translate business and operational requirements into workable HR system solutions. The HR Business Systems Analyst serves as a technical point-of-contact for the assigned functional areas and assists subject matter experts with ensuring data integrity, testing of system changes, report writing and analyzing data flows for process improvement opportunities.

THE IDEAL CANDIDATE

Competitive candidates will have the skills/ability to analyze and evaluate current business processes to identify areas of improvement and make recommendations to make the operations of leave administration more efficient. This person will have a background working in Human Resources (HR) or supporting an HR function in an HRIS role or similar, with the ability to effectively manage changing and conflicting priorities and skill to flex between high-level, strategic thinking to diving deep in analytic work and research to resolve issues.

The ideal candidate will have the following attributes:

• Strong business process improvement background with experience in PeopleSoft Human Capital Management (HCM) v9.2

• Knowledge of principles and practices of human resources

• Experience administering Family Medical Leave Act (FMLA), Oregon Family Leave Act (OFLA), Americans with Disabilities Act (ADA) and other Oregon laws governing employee leave and workplace accommodations

• The ability to use software tools to create and generate user, statistical, and audit reports and queries

• The skill to conduct software system analysis to recommend business process changes for minimizing customizations

• Effective verbal and written communication skills, including the ability to explain and present complex, technical information to individuals with various levels of technical knowledge and skill

• Excellent interpersonal and collaboration skills to facilitate effective working relationships.

Required Minimum Qualifications/ Transferrable Skills:*

• A minimum of five (5) years relevant HR functional and technical experience that would likely provide the required knowledge and skills to perform the responsibilities of the position.

• A minimum of three (3) year of experience problem solving business issues, including leading business requirement gathering, identifying and analyzing issues as well as recommending and implementing solutions for internal stakeholders.

• A minimum of three (3) year of experience with ERP software systems, such as creating detailed specification documentation, testing patches and system functionality, documenting output and comparing it to the expected results, creating test scripts and coordinating end user activities, and troubleshooting applications with the technical team.

• Strong working knowledge and experience with HRIS systems, including implementation and supporting specific HCM system modules, such as benefits, leave administration, classification & compensation, performance management, workforce planning and/or core HR workforce administration.

• Project management experience, including creating and managing project plans, timeline, scope, task lists, and deliverables.

• Experience and working knowledge of advanced Excel spreadsheet application.

• Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. http://dochub.clackamas.us/documents/drupal/828106a0-265a-47cc-a3a6-0a2c8b028673

Preferred Special Qualifications/ Transferrable Skills:*

• Strong working knowledge and experience with PeopleSoft HCM v9.2, including implementation and support for a variety of software modules like core HR, base benefits and benefits administration, absence management

• Intermediate or Advanced skills with data analysis/data analytics software such as Power BI

• Working knowledge and application of FMLA, OFLA, and ADA

• Experience working in the public sector

• Experience working in a union environment

• Experience with PeopleSoft Query Tool and/or SQL

• Project management certificate

*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

TYPICAL TASKS

TYPICAL TASKS Include but are not limited to:

• System Support: Identify and recommend technical solutions to support business processes. Lead implementation projects and technical solutions to support regulatory and compliance requirements, and other projects. Could include implementation of a new system to support leave administration. Support leave administration team as it relates to systems maintenance, updating tables, running system processes, conducting system audits, create documentations & training materials, track and document issues, and train users.

• Implement new best practices: Review, research, audit, and analyze current business rules, systems, and processes and make recommendations on new and revised human resources systems, methods and processes to improve internal operations and service delivery, gain efficiency, and reduce risk by maintaining compliance with federal, state, locals, laws as well as County policies and the collective bargaining agreements.

• Implement the Paid Oregon Leave law. Build business processes, enhance/update system as needed, train staff, run analyses and make recommendations to senior leadership on best practice. This may include implementing a new system or a third party vendor to administer the new leave law.

• Data Management: Create standard reports, audits and verify entries based on supporting documentations and for compliance. Review and ensure data integrity. Utilize systems to automate process and provide data and report creations and integrate file feeds with other systems.

• System Updates & Troubleshooting: Provide technical support to HR as it relates to the County's HR systems, file feeds to internal or external systems. Troubleshoot and resolve system related issues, provide training, escalate to Technical Services or external vendors to coordinate resolution. Coordinate with Technical Services to update systems and ensure HRIS modules and processes are up to date based on current laws and regulations.

• Other Duties: Provide county wide training, research and review County policies and make recommendations for updates based on current laws, prepare HR policies and procedures, analyzes legislation and regulations to determine effect on leave programs and services. Participates in maintaining compliance with employment related laws; explains human resources and leave laws, policies and procedures.

REQUIRED KNOWLEDGE AND SKILLS

Working Knowledge of: Principles and practices of human resources and personnel administration; principles and methods of systems analysis, including business process analysis tools and methods; principles and practices of project management; principles and practices of data analysis and analytics; principles and practices of public administration; operations, services, and activities of human resource information systems; methods of data generation, data collection, and database management; methods and techniques of statistical research and analysis; applicable Federal, State and local personnel and EEO laws and case law, rules, regulations, codes and ordinances; County government organization and operations; general functions, capabilities, characteristics and limitations of human resource information systems and devices as they apply to performing business and systems analysis.

Skill to: Analyze and document business operations and reach sound, logical conclusions regarding customer needs, business requirements and system recommendations; collect, compile, and analyze complex information and data; plan and implement installations and maintenance of systems and applications software; identify, diagnose and resolve system software problems; make accurate arithmetic calculations; analyze and resolve problems and prepare recommendations; prepare clear, concise and accurate documentation and project management reports and other written materials; communicate effectively, both orally and in writing; facilitate and lead meetings with business process owners and stakeholders to develop cooperative decisions and negotiate understanding and agreement; incorporate collaborative team participation with customers, Technology Services staff and HR staff; respond to changes desired by citizens and County staff; establish and maintain effective working relationships with County employees, job applicants, union officials, other agencies and the public; interpret and explain personnel and related laws, policies and programs to County employees, elected officials and the public; operate standard PC software packages, computer keyboard and related tools; develop queries, spreadsheets and reports.

WORK SCHEDULE

This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

This position is eligible for hybrid on-site/telework subject to the https://dochub.clackamas.us/documents/drupal/9065b5fb-2237-47ce-9534-e7c8c40fc2bc and based on the Department's business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.

EXPLORE CLACKAMAS COUNTY

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.

http://www.clackamas.us/

http://www.clackamas.us/onboarding/

https://www.mthoodterritory.com/

http://www.clackamas.us/diversity/

ABOUT THE DEPARTMENT

As an internal service department, the Department of Human Resources (HR) provides consultative services and the infrastructure that sustains County department customers. HR acts as a strategic partner to provide comprehensive, timely and progressive employment practices and services to support the departments' missions, which are carried out by County employees.

The Department of HR consists of eight primary program areas - Office of the Director/Administrative Services, Workforce Data Management, Recruitment and Selection, Classification and Compensation, Benefits and Wellness, Workforce Development and Planning, Risk Management and Safety, Employee and Labor Relations.

The Mission of the Department of Human Resources (HR) is to provide employment services, benefits and wellness, risk management and workforce planning to County Departments and Agencies so they can have the resources they need to provide high quality services and achieve their strategic results.

http://www.clackamas.us/des/

APPLICATION PROCESS

Clackamas County only accepts online applications. Please ensure your application material addresses the qualifications of the position including any open ended questions you are asked to address as part of the application process.

Help With Your Application:

https://dochub.clackamas.us/documents/drupal/6b3147a3-bf84-4f52-8238-64a37e936b4f

https://www.clackamas.us/jobs#helpwiththeapplication

If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:jobs@co.clackamas.or.us?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

HOW TO CLAIM VETERAN'S PREFERENCE

https://www.clackamas.us/des/jobs.html

https://dochub.clackamas.us/documents/drupal/a67ee11c-861c-4126-aa5a-4dec6174f6eb

VISA SPONSORSHIP

Clackamas County does not offer visa sponsorships. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.

EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.

To apply, visit https://apptrkr.com/3455193

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