Senior Legal Assistant (District Attorney's Office)

$27.57 - $34.87 hourly
  • Clackamas County
  • Oregon City, OR, USA
  • Sep 23, 2022
Full time Legal

Job Description

Senior Legal Assistant (District Attorney's Office)

Job ID: 106658

Location: District Attorney

Full/Part Time: Full Time

Regular/Temporary:Regular

CLACKAMAS COUNTY CORE VALUES

WE ENCOURAGE YOU TO PRINT OR SAVE THIS JOB ANNOUNCEMENT FOR YOUR REFERENCE. IT WILL NOT BE ACCESSIBLE AFTER THE CLOSE DATE.

Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:

Service

• Professionalism

• Integrity

• Respect

• Individual accountability

• Trust

By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT.

https://www.clackamas.us/countyadmin/spirit

Equity, diversity, and inclusion are at the core of everything we do. Clackamas County is committed to building a workforce that reflects the community we serve, so we encourage applicants of diverse backgrounds and experiences to apply.

CLOSE DATE

This Job Posting closes at 11:59 p.m. (Pacific Time) on Wednesday, October 12, 2022.

Please Note: The application deadline may be extended to expand the pool of qualified candidates. Any recruitment timeline changes will be communicated to all who have initiated an application process or have submitted an application.

IMPORTANT: The computer skills testing (Microsoft Word, Data Entry & Proofreading) for this recruitment process will be administered ONLINE. Applicants will be able to take the test at a location of their choice. Those applicants who are selected to move forward to the online test, will receive an email with detailed information and specific instructions on how to complete the testing process.

PAY AND BENEFITS

WHAT WE OFFER (PAY & BENEFITS):

Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees) and a robust sick and vacation plan for regular status employees.

We encourage and support employee health and wellness by offering a variety of gym membership discounts, annual wellness fairs and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.

This is a full-time (40 hours per week) County position represented by the https://dochub.clackamas.us/documents/drupal/45dcf0b4-5da0-422d-98ef-d18e5eced2c8.

Competitive compensation package:

Annual Salary Range: $57,344 - $72,534

Hourly Pay Rate: $27.57 - $34.87

Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.

In addition to competitive wages, Clackamas County offers an attractive benefits package and incentives for employees in regular status positions.

Generous paid time off package, including:

• 12 hours of vacation accrued per month

• 8 hours of sick accrued per month

• 10 paid holidays and 1 personal day per year

Other Benefits:

Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):

Employer paid 6% Public Employees Retirement System (PERS) retirement contribution (The County currently pays the employee's share of the retirement contribution.)

• OPSRP members get vested after five years of contributions or when they reach age 65

• Other Retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457 Deferred Compensation Plan

A Choice of Medical Plans that include chiropractic coverage, alternative care, vision and prescription drug coverage

A Choice of Dental Plans

• Robust EAP and wellness programs, including gym discounts and wellness education classes

• Longevity pay

• A variety of additional optional benefits (see links below for additional information)

https://dochub.clackamas.us/documents/drupal/1e311321-f9ff-4daa-8753-bbdfb4e8d1b4

http://www.clackamas.us/des/benefits.html

JOB DETAILS AND QUALIFICATIONS

Are you passionate about serving your community?

Do you envision yourself in a role that allows you to use your leadership skills to develop and support employees by fostering a collaborative work environment and contributing to organizational effectiveness and success?

Do you have exceptional communication skills?

Do you have the ability to solve problems independently?

Do you have a personal commitment to putting ethics into action by holding yourself to the highest standards of professionalism, honesty, and objectivity?

If you answered "yes" to the questions above, we want you to join the District Attorney's Office as a Senior Legal Assistant. We are seeking a motivated individual with strong communication and interpersonal skills, who works well independently, taking initiative to investigate and problem-solve issues that arise. This role requires one to work well under pressure, utilize strong organizational and prioritization skills, balance work assignments, and have high attention to detail.

If you are selected for this position, you will be responsible for leading, organizing, and assisting assigned staff who perform legal case management and legal support activities for criminal prosecution and other functions of the District Attorney's Office. This includes but is not limited to monitoring and balancing workloads among assigned legal assistant staff, evaluating and prioritizing daily routine and urgent matters, and applying knowledge and expertise to give direction and/or find solutions for questions and issues involving case management responsibilities.

As the Senior Legal Assistant, you will have an opportunity to utilize your strong communication skills as well as the ability to establish and maintain cooperative working relationships not only internally with your team members but also with external clients and partner agencies or individuals, including witnesses, judges, court personnel, other jurisdictions, and police agencies. These positions also afford you an opportunity to demonstrate your ability to remain flexible and open to training in a variety of other relevant areas for further development of knowledge and skills, as well as to support the Criminal Unit cross-functionally within the District Attorney's Office.

As an employee of the Clackamas County District Attorney's office, which plays a role in providing justice and upholding the rule of law, you are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in your personal life that could reflect on the Department.

Required Minimum Qualifications/ Transferrable Skills:*

• A minimum of three (3) years of relevant experience, working in a legal office setting, including experience in each of the following areas:

• Case management

• Working with confidential and/or sensitive information

• Drafting, proofing, and preparing legal documents and correspondence

• Providing customer service and/or responding to customer inquiries

• Researching information, tracking, compiling, and monitoring data, and/or maintaining records in databases, spreadsheets, and paper filing system

• Working with external parties to provide services, clarify, problem solve, and/or obtain additional information

• A minimum of one (1) year of experience leading the work of assigned staff

• Experience evaluating and recommending improvements to operations and/or procedures

• A minimum of one (1) year of experience establishing priorities and managing workload with minimal supervision while adhering to strict and sometimes conflicting deadlines

• Strong research and analytical skills

• Basic proficiency in Microsoft Word

• Strong verbal and written communication skills, including ability to convey technical and procedural information to persons at all levels of ability

• Strong interpersonal skills that translate into all of the following:

• Ability to establish and maintain effective working relationships and partnerships both internally and externally

• Ability to handle a wide range of situations and circumstances effectively, positively, and professionally and to maintain composure in difficult, stressful and quickly emerging situations

• Ability to work well independently, as well as having a collaborative, team-oriented approach to work

• Be detail-oriented, respectful of the needs and interests of others, assertive, accessible and approachable, and self-directed (able to work without close supervision)

• Ability to make decisions and solve problems independently, while engaging cross-functionally or with other peers as needed

• Possess cultural awareness and the ability to work well with diverse groups of individuals

• Strong active/reflective listening skills

• Must pass a post-offer, pre-employment drug test.

• Must pass a criminal history check which will include national or state fingerprint records check

• Possession of a valid driver's license or an acceptable alternative method of transportation. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation or based on the department business needs. https://dochub.clackamas.us/documents/drupal/828106a0-265a-47cc-a3a6-0a2c8b028673

Preferred Special Qualifications/ Transferrable Skills:*

• A minimum of one (1) year of experience working with a Legal Case Management System, such as Prosecutor By Karpel (PbK) Case Management System

• Law Enforcement Data Systems (LEDS) Certification

• Experience using Oregon eCourt Case Information (OECI) and CLASSWeb systems

• Designation as a Notary Public

• Paralegal Certificate or an Associate's Paralegal Program Degree

• Intermediate proficiency in Microsoft Word

• Basic proficiency in Microsoft Excel

Other Requirements:*

• The Senior Legal Assistant positions have been designated by the District Attorney's Office as "essential/emergency". Incumbents may be asked to stay on the job or report to work during inclement weather conditions, in accordance with the Clackamas County Inclement Weather policy (Employment Policy and Practice (EPP) #12).

*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

KEY COMPETENCIES FOR SUCCESS IN THIS ROLE:

Creates a Respectful and Safe Environment by promoting a working environment and culture in which employees and all the youth, families, and victims we serve feel physically and emotionally safe and able to express themselves without repercussion. The ideal candidate is committed to serving diverse populations, and recognizes that all youth, families, and the victims we serve must be treated with dignity and respect, and must not experience discrimination, bias, or a lack of equity in services. These diverse populations include, but are not limited to, people of all races, ethnicities, and national origins; lesbian, gay, bisexual, transgender, and gender-nonconforming people; individuals with physical or mental disability; people of all ages, religions, genders, political affiliations, veterans; and people of various socio-economic statuses.

Embodies “SPIRIT” by demonstrating a commitment to the Clackamas County core values of Service, Professionalism, Integrity, Respect, Individual Accountability, and Trust in their work (Clackamas County Core Values).

Builds Relationships by sustaining cooperative working relationships with internal and external customers, partners, and stakeholders.

Commits to Teamwork and Collaboration through team unity by working effectively towards a shared goal, encourages sharing of information, productive problem solving, and putting team success first.

Demonstrates Excellent Customer Service by anticipating, assessing, and responding effectively to the needs of the diverse youth, families, and victims we serve.

Embraces Continual Learning by displaying an ongoing commitment to, and takes ownership for, learning, self- improvements, and demonstrating willingness to grow within the job as technology and organizational changes demand it.

Honors Confidentiality in compliance with privacy laws and in accordance with the District Attorney's Office standard practices and procedures, where sensitive information is used with utmost discretion and only for the purpose of fulfilling employment obligations and business needs of the organization.

Values Technology & Use of Electronic Systems appropriately and effectively for the processing and distribution of information, supports the implementation and use of technology in the workplace.

Seeks to Problem Solve as evidenced by using critical thinking and analytical skills, identifies alternative strategies bringing a solution- focused approach to address challenging or difficult solutions.

Engages in Self-Management as demonstrated by the individual's ability to manage and continually improve their own performance through thoughtfulness, self-awareness, self-motivation, personal accountability, and the ability to develop strategies to effectively manage tasks.

Puts Ethics into Action by holding himself, herself, or themselves to a high standard of professional, honest, and objective behavior in all dealings with or about victims, witnesses, Law Enforcement Agents, defense attorneys, Judges and Court staff, stakeholders, community partners, and service providers. Maintains professional relationships and appropriate social, emotional and physical boundaries at all times with all persons District Attorney's Office is entrusted to serve.

TYPICAL TASKS

Please review the classification specification which includes the typical tasks of this position by clicking on the following link: https://www.clackamas.us/des/legal-assistant-senior.

WORKING CONDITIONS

Duties involve exposure to cases where documents, evidence and/or case discussion may contain emotionally upsetting or disturbing information.

WORK SCHEDULE

This position works 40 hours during a standard workweek of Monday through Friday. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

Please Note: This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location.

EXPLORE CLACKAMAS COUNTY

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 400,000 citizens.

http://www.clackamas.us/

http://www.clackamas.us/onboarding/

https://www.mthoodterritory.com/

http://www.clackamas.us/diversity/

ABOUT THE DEPARTMENT

The Clackamas County District Attorney's Office is required by state law to represent the state in felony prosecutions, misdemeanor prosecutions, grand jury proceedings, mental commitment hearings, child support actions, family abuse prevention hearings, and juvenile delinquency and dependency hearings.

http://www.clackamas.us/da/

Guiding Principles:

To honor diversity and to treat all persons with respect.

To involve victims and community partners in creating an effective and responsive department. To strive to be innovative leaders in the field of criminal justice.

To honor victim's rights and interests throughout all phases of the justice system; to invite victim's participation in determining how to meaningfully address harm.

To foster open communication and team work in a supportive work environment. To demonstrate ethical and honest behavior in all that we do.

APPLICATION PROCESS

Clackamas County only accepts online applications.

Help With Your Application:

https://dochub.clackamas.us/documents/drupal/6b3147a3-bf84-4f52-8238-64a37e936b4f

https://www.clackamas.us/jobs#helpwiththeapplication

If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:jobs@co.clackamas.or.us?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

HOW TO CLAIM VETERAN'S PREFERENCE

https://www.clackamas.us/des/jobs.html

https://dochub.clackamas.us/documents/drupal/a67ee11c-861c-4126-aa5a-4dec6174f6eb

VISA SPONSORSHIP

Clackamas County does not offer visa sponsorships. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.

EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.

To apply, visit https://apptrkr.com/3478751

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