Council Assistant FT/PT - City of San Jose

$58,631 - $86,621 yearly
  • City of San Jose
  • San Jose, CA, USA
  • Nov 21, 2022
Full time Elected Office

Job Description

About the Department

The City of San José, the Capital of Silicon Valley, is one of the nation's best managed cities and one of the top ten cities in which to live, work and do business. Moreover, San José is the center of cultural government and economic activity for the region. The employees of the City of San José have embraced the following values: Integrity, Innovation, Excellence, Collaboration, Respect and Celebration. 

The San José City Council consists of ten Councilmembers elected by district and a Mayor elected at-large, each for four-year terms. The Mayor and Council are responsible for representing the residents of San José, providing accountability, reviewing public policy and programs, and adopting those policies which best meet the needs of the residents, visitors, and businesses in San José. 

Position and Duties

Per the City’s COVID-19 Mandatory Vaccination Policy, the City requires all employees starting on or after February 11, 2022 to provide proof of vaccination as a condition of employment absent a documented medical and/or religious exemption.Proof of vaccination means that employees are required to be “up-to-date” with regards to the COVID-19 vaccine. Consistent with the Santa Clara County Public Health Order issued on December 28, 2021, "up-to-date" means that employees are required to be vaccinated with the entire recommended initial series of a COVID-19 vaccine (two doses of the Pfizer, Moderna or Novavax COVID-19 vaccine or a single dose of the Johnson & Johnson COVID-19 vaccine).   

Please note that applications are currently not accepted through CalOpps or any other third-party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at http://www.sanjoseca.gov/citycareers

The total salary range for the Council Assistant classification is $58,631.04-$86,620.82 annually (the annual salary range reflects a full-time staff position). This amount includes an approximate five percent (5%) ongoing non-pensionable pay. The actual salary shall be determined by the final candidates’ qualifications and experience.  

The Council District Offices are recruiting for part-time and full-time Council Assistant positions (currently in Council District Offices 1, 3, 5 and 7). The position will serve as a liaison to the elected official and will regularly represent the Council District office at City-related meetings and functions. The position will provide support with policy analysis, research, communication, event planning, community outreach, and other related matters as needed. The position requires an individual with strong and effective organizational skills; ability to handle multiple assignments with competing deadlines; excellent written and oral communications skills, including the ability to develop and maintain collaborative working relationships with community members, neighborhood organizations, key stakeholders, and City staff. Experience and knowledge of public policy, as well as event planning is highly desirable. Bilingual language skills (Vietnamese, Spanish, and/or Chinese) both oral and written skills are desirable, but not required. 

Responsibilities for the position may include, but are not limited to the following:  

  • Represents the elected official at neighborhood or community meetings and activities, City-related boards/commission meetings and other meetings with government agencies, private industry, and related meetings.  

  • Provides legislative support (legislative and policy research, responding to stakeholder inquiries, etc.) to the elected official. 

  • Gathers background information relative to issues pending before the City Council. 

  • Analyzes a wide variety of materials on assigned projects, programs, and topics. 

  • Provides communication support such as drafting correspondence, preparing memoranda or reports which articulate the elected official’s proposals, priorities, and positions on matters pending before the City Council or other governmental agencies. 

  • Assists in preparation of speeches, articles, or other communications for the elected official.  

  • Responds to a variety of constituent inquiries, resolving complaints, and interpreting operating policies for residents of the community and other interested parties. 

  • Plans, coordinates, and leads community meetings and special events. 

  • May provide training and supervision of interns and volunteers. 

  • Performs other duties of a similar nature or level as assigned.  

Employees in this classification are not members of the classified civil service and appointment would be on a contract “at-will” basis and is for a specified period of time to be determined by the appointing Councilmember and does not extend past the end of the elected official's or appointing authority's term. Candidates must be willing to work evenings and weekends on occasion, and as exempt management employees, are not eligible for overtime compensation. This unclassified position requires a disclosure of outside investments, real property interest, income and business positions. 

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. 

Minimum Qualifications

Any combination of training and experience that provides the knowledge, skills, and abilities to advise the Mayor or Councilmember on matters of public policy, democratic processes, constituent service, or citizen involvement. 

Required Licensing: Possession of a valid California Driver’s license is required.   

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San José will not sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application. 

Desirable experience, knowledge and skills for this position include: 

  • Knowledge of public administration and policy work.  

  • Proficiency in software applications, such as Microsoft Suite: MS Word, Excel, Publisher, Office and Power Point. 

  • Skilled in research techniques and applications; collecting, compiling, analyzing, and interpreting data. 

  • Ability to communicate clearly and concisely, both orally and in writing (email, letters, report writing and editing). 

  • Strong work ethic, professionalism, and flexibility. 

  • Ability to communicate effectively with others and facilitate groups to achieve common objectives; understand and identify key issues and make recommendations in complex situations. 

  • Ability to establish and maintain effective working relations with others and to provide excellent service to internal and external customers, stakeholders, and colleagues. 

  • Ability to work in a team environment as an effective team contributor. 

  • Demonstrates the ability to work independently, effectively prioritize work, and manage multiple, diverse, and competing priorities while meeting deadlines. 

Selection Process

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process may consist of one or more interviews. 

You will be prompted to answer the following job-specific questions during the online application process. Please note that there is a 4,000-character limit, including spaces, for each text response. 

  1. Can you describe your experience in policy work, including writing reports and/or memoranda for managers or elected officials?

  2. Can you describe your experience in event planning?

  3. Can you describe your experience in working with staff, customers, or constituents on behalf of a manager, supervisor, or elected official?

  4. Do you have a preference for a specific Council District Office? Please refer to the offices that are hiring listed in this posting and indicate in your reply the desired office(s) in order of preference. 

Please make sure to submit your resume. You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. 

Additional Information

If you have questions about the duties of these positions, the selection or hiring processes, please contact Dominique Voelker at Dominique.Voelker@sanjoseca.gov 

To learn more information about City Benefits, click here.  

To learn more information about City Council, click here (Department page will update when election results are certified). 

This position will remain open until filled and applications will be reviewed continuously; therefore, we encourage applicants to apply as soon as possible. Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. If you do not receive the confirmation, please email CityCareers@sanjoseca.gov and we will research the status of your application. Please contact Human Resources at (408) 535-1285 or via email at Human.Resources@sanjoseca.gov if you have any questions.