TEMPORARY Office Specialist 2 (District Attorney's Office)

$20.59 - $25.91 hourly
  • Clackamas County
  • Oregon City, OR, USA
  • Jun 29, 2020
Part time Admin-Clerical Government Legal Other

Job Description

This Job Posting closes at 11:59 p.m. (Pacific Time) on Monday, July 13, 2020.

IMPORTANT: The computer skills testing (Microsoft Word) for this recruitment process will be administered ONLINE. Applicants will be able to take the test at a location of their choice. Those applicants who are selected to move forward to the online test, will receive an email with detailed information and specific instructions on how to complete the testing process.

PAY INFORMATION

 Hourly Pay Range:     $20.59 - 25.91* (Effective July 1, 2020)

*Starting salaries will be within the posted pay range based on job-related factors such as experience, training and/or education.

 

BENEFITS

 

Please Note: This position is represented by the Employees’ Association Temporary union; incumbents are not eligible for benefits, except as provided by law. 

Employees' Association Temporary (EA) Full Time Benefits

Learn More About Benefits

 

JOB INTRODUCTION

 

  • Are you interested in the Criminal Justice System?
  • Do you want be a part of a team that works to make Clackamas County a safer and healthier place to live?
  • As an initial point of contact for the District Attorney’s (DA’s) Office, will you represent our office with distinction and integrity?

If you answered “yes” to the questions above, we want you to join our team as a temporary Office Specialist 2 with the Clackamas County District Attorney’s Office.  If selected for this position, you will perform a variety of administrative support activities, which may include processing case information, handling mail, copying and scanning, and/or data input. We are seeking individuals with experience providing high caliber customer service to a multitude of internal and external customers. If selected for this position, you will often be the customer’s first point of contact and play an integral role in providing a good customer experience in a demanding and fast-paced environment. Therefore, it is imperative that the person in this position demonstrates professionalism, tact, flexibility, effective listening skills, a desire to learn, as well as the ability to maintain composure in difficult, stressful and quickly emerging situations.

By joining our team, you will play a role in providing justice and upholding the rule of law. Our employees are required to meet the highest standards of professional conduct and ethics while on the job and to maintain those same high standards when taking actions in their personal lives that may reflect on the Department.

Required Minimum Qualifications/ Transferrable Skills:*

  • At least one (1) year of administrative office support experience
  • Basic proficiency with Microsoft Word
  • Experience in positions that require strong data entry skills
  • Experience handling multiple phone lines
  • Experience greeting and assisting walk-in visitors
  • Experience working in positions that require exercising independent judgment
  • Strong verbal and written communication skills, including ability to effectively communicate with emotional or upset individuals
  • Must pass a post-offer, pre-employment drug test. Learn more about the County's drug testing policy.
  • Must pass a criminal history check which may include national or state fingerprint records check

Preferred Special Qualifications/ Transferrable Skills:*

  • At least one (1) year of lead work experience, such as providing daily work direction and/or scheduling, assigning work, checking completed work, and training
  • At least one (1) year of work experience in a legal environment
  • Working knowledge of Microsoft Outlook

*For Veterans qualified for Veteran’s Preference:  If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

 

RESPONSIBILITIES

 

The Front Desk staff is the first point of contact for the public in the DA's Office. Accessibility and providing the best possible customer service are top priorities. Doing our very best to create a positive experience for everyone who enters our buildings or contacts our office is important and a vital component in building trust.

This position is located in our main office and its main responsibility is greeting visitors and assisting them with whatever situation has brought them into our office. Typical duties include greeting the public, asking and answering questions, and helping people find the services they need when we cannot help them.

Additionally, our Front Desk staff are typically handling important court documents, electronic court records requests, Certified Conviction requests, and discovery processing.

 

WORK SCHEDULE

 

This position will require working up to 29 hours per week Monday through Friday, based on the District Attorney's Office business needs. 

 

EXPLORE CLACKAMAS COUNTY

 

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 400,000 citizens.

Explore Clackamas County

Clackamas County Core Values

Working for Clackamas County

Recreation, Arts & Heritage

Equity, Diversity and Inclusion

 

ABOUT THE DEPARTMENT

The Clackamas County District Attorney's Office is required by state law to represent the state in felony prosecutions, misdemeanor prosecutions, grand jury proceedings, mental commitment hearings, child support actions, family abuse prevention hearings, and juvenile delinquency and dependency hearings.

Learn more about Clackamas County District Attorney's Office

As the elected district attorney of Clackamas County, I am proud to lead a team of legal professionals who work every day to serve the interests of justice through vigorous and impartial prosecution of those who commit crimes in Clackamas County. Whether it is a high profile crime that garners the public's and media's attention, or a low-level misdemeanor offense, our office recognizes that every crime is important to at least one individual, the victim. We are dedicated to thorough and efficient service to victims, witnesses, law enforcement and the general public.

Ensuring that the interests of justice are met is not easy. But it is always the goal of the Clackamas County District Attorney's Office.

John S. Foote
District Attorney

Guiding Principles:

  • To honor diversity and to treat all persons with respect.
  • To involve victims and community partners in creating an effective and responsive department. To strive to be innovative leaders in the field of criminal justice.
  • To honor victim’s rights and interests throughout all phases of the justice system; to invite victim’s participation in determining how to meaningfully address harm.
  • To foster open communication and team work in a supportive work environment. To demonstrate ethical and honest behavior in all that we do.

 

APPLICATION PROCESS

 

Clackamas County only accepts online applications.

Help With Your Application:

Application Process

Help with the Application

If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us.  Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

HOW TO CLAIM VETERAN'S PREFERENCE

Request Veterans' Preference

Learn more about the County's Veterans' Preference

VISA SPONSORSHIP

Clackamas County does not offer visa sponsorships. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.

EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer.  We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace.  All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date.  You may request an accommodation during the online application process