Management Analyst/Grants Coordinator

$64,052 - $71,737 yearly
  • City of Royal Oak, Michigan
  • 203 South Troy Street, Royal Oak, MI, USA
  • Jan 11, 2023
Full time Administration/Management Sustainability

Job Description

Management Analyst/Grants Coordinator works under the supervision of the assistant to the city manager and provides grant writing services for all city departments.  The position will also serve as the Executive Director of the Royal Oak Civic Foundation. The foundation is a 501(c)3 that works to improve the city’s health, safety, and cultural opportunities by inspiring philanthropy of residents and business leaders to support a thriving, resilient community. The foundations work with some of our boards and commissions to hold fundraisers, and partners with the school on our Shop with a Hero program. Another significant part of this position will be working on a variety of policy issues and programs.  Currently this position will be focused on our Sustainability and Climate Action Plan and working with staff and a group of dedicated volunteers to implement the plan and its goals.  In the future this focus could shift to another policy area depending on the needs of the organization. 

The Management Analyst/Grants Coordinator may be called upon to do any of the following (These examples do not include all of the duties which the employee may be expected to perform):

Grant Coordination – 50%

  • Identify, research, and develop county, state, federal, non-profit and private grant opportunities that meet the needs of the city based on a variety of strategic plan goals, and projects and programs.
  • Serves as the lead grant writer, including drafting, submitting, monitoring compliance and submitting reports as needed. 
  • Works with other departments, and partner agencies as needed to apply for grants.
  • Builds relationships with grant funders.
  • Works with other staff, and partners to highlight grants awards and successful outcomes in communications efforts.
  • Develop and maintain a grant database that keeps track of grant opportunities and applications.
  • Provides training to other staff for grant writing, reporting, compliance, and other skills related to grant management.
  • May act as authorized representative to sign agreements, reports or other documents related to grants with the approval of the city manager.  

Royal Oak Civic Foundation - 10%

  • Serves as the executive director for the Royal Oak Civic Foundation.
  • Coordinates civic foundation meetings, agendas, public notice requirements, member meetings, and works with finance on accounting and budget related processes.
  • Identify, engage and solicit current and prospective donors for the city and its component units, such as the animal shelter, library, and various city boards and committees.
  • Maintains the foundations 501(c)3 status and prepares related tax documents.
  • May coordinate fundraisers, community events and other giving campaigns.

Project and Program Management – 40%

  • Manage special projects and programs as directed by the assistant to the city manager, deputy city manager and city manager.
  • Research, analyze and prepare recommendations regarding a wide variety of new or existing initiatives dealing with financial, organizational, programmatic or personnel issues.
  • Develops and manages programs as needed.
  • Maintains records of departmental expenditures and program activities;
  •  Prepares resolutions, memorandums, and correspondence and other documentation for the City Manager’s office;
  • Acts as team leader for special projects as requested;
  • Represents the city at events, meetings, and public hearings as assigned;
  • Operates an automobile while performing assigned job and duties;
  • Perform other work as assigned.

KSA

Education & Training -

Management Analyst/Application, upon application, shall have the following experience and training as a minimum:

  • Bachelor’s Degree or equivalent in training and experience.
  • A minimum of one (1) year related experience of grant writing.
  • Experience in managing grants over $100,000.
  • A valid Michigan Operator’s License or ability to obtain one within a reasonable amount of time.

Preferred Education and Training:

  • Master’s Degree in a related field.
  • Previous experience in working for a local government or non-profit agency.
  • Knowledge or experience in navigation the federal and state systems, services, legislative processes, and regulations.
  • Previous experience or education related to sustainability programs and resources. 
Qualifications for Employment -

Management Analyst/Grant Coordinator may be called upon to do all the following: (These examples do not include all the tasks the employee may be expected to perform.)

  • Considerable knowledge of the organization and functions of city departments.
  • Ability to establish and maintain cooperative working relationships with city officials, businesses, contractors and members of the public, coworkers and other agencies,
  • Ability to communicate effectively and to present oral, written, and graphic reports;
  • Ability to drive a motor vehicle to and from work sites;
  • Ability to prepare and present technical written and oral reports in a clear and logical manner;
  • Effective analytical and problem-solving skills;
  • Ability to multitask and manage deadlines:
  • Skill in the use of modern office equipment;
  • Desired proficiency in Microsoft Office Suite, and ability to master other software as needed.

Physical Requirements

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to communicate in person and by phone, read regular and small print, sit, use limited mobility in an office setting, use manual dexterity to type and enter data, use sight to read and prepare documents and reports. The employee is frequently required to reach with hands and arms to grasp, hold, use a keyboard and carry equipment.  The employee is occasionally required to stoop, bend, kneel and/or crouch to inspect conditions. The employee will occasionally lift equipment of light to moderate weight.

The typical work environment for this job is an office setting where the noise level is quiet to moderate, but travel to other locations is also necessary. While performing the duties of this job the employee may work outdoors during the course of their duties, and must be able to tolerate working in changing weather conditions.