Administrative Services Specialist

$45,777 - $66,088 yearly
  • City of Mesa
  • Mesa, AZ, USA
  • Jan 13, 2023
Full time Administration/Management

Job Description

Administrative Services Specialist

Salary: $45,776.64 - $66,087.84


The current vacancy is in the Development Services Department; however, this recruitment will be used to establish a Citywide list to fill possible future vacancies.

An Administrative Services Specialist is responsible for generating, monitoring, analyzing financial reports and documents, and/or performing purchasing functions for a division (by assignment). Depending on assignment, duties may include, but are not limited to: reconciling revenues and preparing reports for distribution; monitoring division or section expenditures, capital, and other purchases to ensure conformance with department guidelines and budget; assisting in the preparation of annual budgets and forecasts, monitoring and revising the budget(s), and preparing statistical analysis information; assigning and processing work order numbers as they relate to capital purchases, program implementation, and function numbers; monitoring and processing work orders, and providing information for analysis; tracking hours worked by non-regular, part-time staff to determine eligibility for merit increases and/or benefit qualification; monitoring grants, tracking grant requests, and preparing progress reports; preparing and tracking requests for funding; developing Administrative Regulations and procedures for financial and accounting operations and training staff; and coordinating the installation of new computer equipment with the Department of Innovation and Technology (DoIT). In addition, this class may supervise (by assignment). This class is supervised by an Administrative Supervisor who reviews work through conferences, reports, and results achieved. This class is FLSA nonexempt.

Please refer to the link below for the full job description and additional information regarding assignments, preferred qualifications, and essential functions.

Qualifications & Requirements:

Employee Values: All employees of the City of Mesa are expected to uphold and exhibit the City's shared employee values of Knowledge, Respect, and Integrity.

Minimum Qualifications Required. High School Diploma or GED. Considerable (3 - 5 years) experience in accounting, bookkeeping, financial/budget reporting, purchasing, or related field. Some (6 months - 1 year) personal computer (PC) software applications (example: word processing, spreadsheet, data manager) experience.

Special Requirements. For this position, an individual receiving a conditional offer of employment from the City of Mesa must pass a background investigation through the City of Mesa Police Department, the Arizona Department of Public Safety, and Federal Bureau of Investigation prior to commencing employment with the City of Mesa (DoIT assignment).

Preferred/Desirable Qualifications. College-level coursework in accounting, business management, or a related field is highly desirable.

Link to Job Description:

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