Aboveground Storage Tank (AST) Coordinator (Administrative Specialist 2)

$3,396 - $5,145 monthly
  • Oregon Department of Environmental Quality
  • Portland, OR, USA
  • Jan 13, 2023
Full time Other (Please Specify)

Job Description


The Oregon Department of Environmental Quality strives to build and sustain an inclusive environment that embraces and values diversity. Employees at all levels of the agency work together to foster fairness, equity, inclusion, and belonging. We are an equal opportunity employer and do not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age, or physical or mental disability. Candidates from diverse backgrounds are encouraged to apply. We are most interested in finding the best candidate for the job, and that candidate may not meet every one of our listed preferred qualifications. Lived experience may count towards the preferred qualification. If you are excited about this position, we encourage you to apply. If you are unsure as to whether or not you meet the qualifications of this position, please contact us to discuss your application.

Are you passionate about preserving, enhancing, and protecting Oregon’s environment? If so, please consider a career with the State of Oregon at the Department of Environmental Quality (DEQ). At DEQ, employees have the opportunity to work with a dynamic and supportive team of mission-focused individuals tasked with maintaining, restoring, and enhancing the quality of Oregon’s air, land, and water. Here is a video about DEQ: https://youtu.be/iP3K7JoLe1k

The Oregon Department of Environmental Quality has a permanent full-time opportunity available for an Aboveground Storage Tank (AST Coordinator (Administrative Specialist 2) in Portland, Oregon.

Please consider joining an innovative team, and work to advance our agency’s mission to protect and improve Oregon’s environmental quality. The Land Quality Division supports the agency's mission by managing environmental cleanups, assessing cleanup sites, promoting manufacturing and recycling of non-toxic commercial products, safely managing the disposal of solid and hazardous wastes, overseeing the state's underground storage tank and heating oil tank programs, ensuring timely response and cleanup of spills of oil and hazardous materials, and regulating safe discharge of ballast water to state waters.

The Fuel Tank Compliance Section is a leak and spill prevention program for facilities with regulated fuel storage tanks located both aboveground and underground. Through facility assessments and inspections, the program is designed to promote use of safe fuel storage practices according to established design, installation, or operation requirements. This work prevents leaks and spills by equipment failure due to installation errors, operating errors, equipment deterioration, and seismic activity. This includes rule and policy development, statute revision proposals, training, technical assistance, inspections, and enforcement.

Click here to view a map of all of the DEQ offices.

What you will do!

You will support the Fuel Tank Compliance Section by performing a variety of routine and non-routine duties and responsibilities associated with development of the Seismic Stability Program. You will establish and maintain procedures and other controls; monitor program activities, such as auditing of collected data and eligibility/applicability for compliance with fuel tank assessment and mitigation requirements; review and process one-time notifications, applications, reports, and other submissions; negotiate with involved parties to obtain completed documents or submittals; check materials for completeness; and coordinate communication, planning, and scheduling of new rule development and implementation. In addition, you will coordinate projects or other activities with other DEQ programs and local, state, and federal agencies to research and identify goals and objectives and further coordinate mutual implementation work; prepare, coordinate, and monitor activity under interagency agreements, contracts, requests for proposals, and other agreements with state, federal, and local agencies; assist regulated entities with basic questions regarding the program’s data management and paper filing systems; and process public records requests.

What’s in it for you!

The opportunity to work in a productive and creative environment where no two days are ever the same! We offer a competitive benefits package that offers comprehensive medical, dental, and vision plans for the employee and their qualified family members, as well as paid sick leave, vacation leave, personal leave, and 11 paid holidays a year. In addition, we offer membership in the Public Employees Retirement System (PERS), and you have the opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). If you are passionate about Oregon's environment, apply today!

This is a full-time, AFSCME represented position.

This recruitment may be used to fill future vacancies.

What are we looking for?

Minimum Qualifications: 2 years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Duties should have included the interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations.

Candidates who are most competitive will also reflect the following:

  • Familiarity with fuel tanks and seismic stability; experience with government regulatory work; experience with natural resources program operations and implementation.
  • Excellent verbal and written communication skills, interpersonal skills, and customer service skills.
  • Strong organizational and time management skills with an ability to switch priorities or projects seamlessly; high aptitude for learning new things and an ability to pay attention to detail.
  • Experience with administrative data collection and analysis.
  • Experience with databases, including entering data, running reports, and maintaining data integrity.
  • Experience researching, analyzing, and interpreting data and other information.
  • Proficient in Microsoft Office: Word, Excel, Outlook, and PowerPoint.

Working Conditions:

Work is primarily in a fast-paced professional office with multiple demands on time. This position requires occasional travel on official State business for meetings, conferences, workshops, trainings, site visits, and public hearings, some of which may be held in the evenings and involve overnight stays. There will be occasional lifting of approximately 25 pounds.

How to Apply: (complete the application in full)

  • External Applicants Click on the “Apply” button and submit your application. Click this link for the External Candidate job aid, and view this video for additional information.
  • Internal Applicants (current State of Oregon employees): Apply through your employee Workday account.  View this job aid for assistance.

Helpful Tips:

  • Be sure to attach a resume and cover letter.
  • Allow yourself plenty of time to complete and submit the application, resume, and cover letter.
  • Workday will timeout after 15 minutes of inactivity.
  • This posting closes at 11:59 PM on the close date listed.
  • Please save a copy of the job announcement for your reference, as it may not be available for you to view after the job posting closes.
  • Be sure to check both your email and Workday account for updates regarding this recruitment.
  • Workday performs best in Google Chrome.
  • Click here for Resources and a Job Support Page

Please Note: In addition to your related work experience and education, DEQ will use the desired attributes and minimum qualifications above, under the “What are we looking for?” section to determine whom to interview. Please make sure your attributes and minimum qualifications are clearly demonstrated in your application material.

Veterans Information:

DEQ provides veterans’ preference points to all eligible veterans. For more information on veterans’ preference, please visit Veterans Resources, or call the Oregon Department of Veterans' Affairs at: 1-800-692-9666. For privacy reasons, please do not attach veterans’ preference documents when initially applying. You will be asked to submit those at a later time.

Pay Equity:

As an employer, the State of Oregon complies with HB 2005, the Pay Equity Bill. We do not discriminate on the basis of protected class in the payment of wages, and we do not screen applicants on the basis of their current or past compensation. Please visit http://www.oregon.gov/das/hr/pages/equity.aspx for more information. Please note: the salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95% (6% goes to PERS and .95% covers payroll taxes). Please review the Classification and Compensation page for more details.

Work Authorization:

DEQ does not offer visa sponsorships. On the first day of employment, all hires will be required to complete the US Department of Homeland Security’s Form I-9, confirming authorization to work in the United States. In addition, hires will have three business days from their first day of employment to present documents that establish employment authorization and identity. DEQ is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.

Questions/Need Help?

If you have questions about the recruitment or need assistance to participate in the application process, please contact Maddy Ouye, Human Resources Analyst, at maddy.ouye@deq.oregon.gov or (503) 347-5759. TTY users: please use the Oregon Telecommunications Relay Service at 1-800-735-2900.

Are you interested in an Informational Interview with DEQ to learn more about working at DEQ, how current DEQ employees got to where they are today, and what opportunities there may be for you at DEQ? Please go here and complete the form: https://www.oregon.gov/deq/about-us/Pages/humanresources.aspx. Please note that informational interviews are not tied to an open recruitment. If you complete the form above, you will be put in the queue to have an informational interview with a Hiring Manager from our Informational Interview Registry.