Controller

$47.06 - $63.54 hourly
  • Clackamas County
  • Oregon City, OR, USA
  • Jul 22, 2020
Full time Finance Government

Job Description

This position will remain open until filled.  The first application review will be on Tuesday, July 28, 2020.  We reserve the right to close this recruitment at any time on or after that date.

PAY INFORMATION

Annual Pay Range:  $97,901.65 - $132,166.83

Hourly Pay Range:     $47.068101 - $63.541743

Starting salaries will be within the posted pay range based on job-related factors such as experience, training and/or education.

BENEFITS

In addition to competitive wages, Clackamas County offers an attractive benefits package for employees in regular status positions.

Attractive benefits package and incentives for full-time employees in non-represented GROUP 2 positions are detailed below.

  • Generous paid time off package, including:
    • 16 hours per month of vacation accrual 
    • 9 paid holidays and 1 personal day per year
    • 8 hours per month sick leave accrual (no limit maximum)
  • Employer-paid 6% PERS retirement contribution 
  • A choice of Medical Plans with Vision and Prescription Drug Coverage from Kaiser or Providence
  • A choice of Dental Plans from Moda 
  • Chiropractic Coverage and Alternative Care Benefit
  • Robust wellness programs, including gym discounts and wellness education classes
  • Employee Assistance Program (EAP) offered through Cascade Centers
  • Longevity pay starting at 5 years of service
  • A variety of other optional benefits that can found on our benefits pages (Long Term Care Insurance, Dependent Life Insurance, etc.)

Non-Represented Group 2 Full Time Benefits

Learn More About Benefits

JOB INTRODUCTION

We are seeking an experienced accounting professional to join our Finance Department as our next Controller. This position is responsible for planning, organizing, managing, and directing the financial accounting and reporting operations, fiscal staff, and multiple distinct financial functions for the County.

The Finance Department is comprised of the following lines of business: Financial Executive Support, Financial Management and Accountability, Accounting Services, Courier and Mail Operations and Facilities Management. The Financial Management and Accountability line of business provides financial administration of the County’s governmental operations and its component units, including Procurement and Contract Services, Financial Accounting and Reporting, and Budgeting. The Accounting Services Line of Business provides Payroll, Accounts Payable, and Accounts Receivable services. The Controller manages 3 of these programs: Financial Accounting and Reporting, Accounts Payable, and Accounts Receivable.

The Controller is a single incumbent classification responsible for the management, direction, and integration of comprehensive accounting services related to the financial administration of the County’s governmental operations, including the general ledger, the transient lodging tax program, federal, state and local financial reporting regulations including grant regulations, and other financial accounting functions. The incumbent also develops and implements comprehensive accounting and financial policies and procedures, and analyzes and recommends solutions to highly complex accounting problems. The Controller also manages the county’s centralized accounts payable and accounts receivable functions through a subordinate supervisor.

Clackamas County is at a point in its lifecycle that it has the opportunity to re-envision how it provides service and the Finance Department along with other internal service departments are key to this transformation. County Administration has empowered the budget team to take on the redevelopment of how we budget including change in model, allocation methodology, and cost containment initiatives. Additionally, we are rebuilding the chart of accounts and are in the process of implementing OpenGov for budgeting. Currently, the County uses PeopleSoft but has many opportunities to increase efficiency by leveraging technological functions not currently utilized. The Controller will have a key role in updating and/or developing the system structure, process design, and control procedures. This will include raising the workforce sophistication of the accounting and reporting teams, change management will be key to be successful in this role.

Required Minimum Qualifications/ Transferrable Skills:*

  • Any combination of experience and training that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be:
    • Education/Training: Equivalent to a Bachelor's Degree in Accounting from an accredited college or university; AND
    • Experience: Five (5) years of progressively responsible, finance and accounting experience, including governmental auditing experience, at least 3 years of which were in a supervisory or management capacity, with recent experience in a governmental setting
  • Experience in accounting and finance in a governmental setting
  • Demonstrated experience in the preparation and analysis of financial statements, Federal, State, and local financial reports and the development and administration of annual and subsidiary budgets 
  • Operational experience running daily accounting functions, such as accounts payable or accounts receivable, reconciling cash, managing the general ledger, and closing the books for year end.
  • Excellent attention to detail and high rate of accuracy
  • Ability to meet and manage multiple deadlines, under pressure, in an environment of change
  • Experience supervising, training, and coaching staff, as well as performance improvement plans and writing performance evaluations of staff
  • Experience using complex accounting software programs in an integrated Financial Management Information System or Enterprise Resource Planning System
  • Demonstrated knowledge of GAAP, GASB standards, along with 2 CFR 200 regulations and experience implementing these standards/regulations. 
  • Excellent written communication skills with employees and the public and strong oral communication skills
  • Outstanding customer service and experience training/developing staff in customer service
  • Ability to maintain composure with difficult customers and handle a wide range of situations and circumstances effectively, positively and professionally
  • Ability to establish and maintain effective working relationships with County employees and the public
  • Ability to provide internal and external customer service; provide technical assistance to County departments and outside vendors
  • Must pass a criminal history check which may include national or state fingerprint records check
  • Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment.  Learn more about the County's driving policy

Preferred Special Qualifications/ Transferrable Skills:*

  • Current Certified Public Accountant (CPA) licensure or similar
  • Advanced skills with Microsoft Office Suite
  • Experience with change management and building strong teams

*For Veterans qualified for Veteran’s Preference:  If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

RESPONSIBILITIES

Duties may include but are not limited to the following:

  1. Plans, organizes, develops, integrates and evaluates the work of the County’s Accounting and Financial Reporting program and staff; develops, implements and evaluates policies, procedures, accounting and financial information systems in accordance with County needs, as well as federal, state, and local grant regulations; establishes financial controls and systems; directs the development of the program budget and presents annual budget plan for approval to the Department Director; monitors performance against that plan.
  2. Hires and supervises professional and supervisory staff in multiple work units to provide high quality service to citizens, vendors and County staff in support of the established goals, objectives and service expectations; plans, directs, monitors and evaluates the performance of staff; establishes performance requirements and professional development targets and provides coaching for performance improvement; provides employee recognition; recommends and administers progressive discipline; conducts and/or facilitates financial staff training and development programs; promotes cooperative team efforts among staff and with other County departments.
  3. Participates in the assessment, development, and implementation of a financial management software system; develops and participates in the development, implementation and evaluation of manual and automated accounting systems and controls; develops new methods or service approaches to enhance quality and effectiveness of service delivery; oversees process improvement and automation efforts for accounting processes; provides leadership in development and implementation of financial policies.
  4. Assists Deputy Director of Finance in managing annual audits including the Audit of Federal Awards and supports the preparation of the Comprehensive Annual Financial Reporting and the Schedule of Federal Expenditures; monitors funds, resolves accounting and reporting issues as necessary; identifies issues, concerns and collaboratively resolves them with others; analyzes data and prepares or oversees the preparation of financial reports, ad-hoc reports, and year-end audit work papers; develops work schedules to meet audit deadlines; explains accounting policies, procedures and systems to the County independent auditors; oversees and is responsible for month-end and year-end close; assists in ensuring continued qualification for the Excellence in Financial Reporting certificate from the Government Finance Officers’ Association.
  5. Provides professional assistance and training to other departments, including making presentations, participating in meetings; acts as representative on assigned committees, interagency task forces, and special projects; responds to and resolves confidential and sensitive inquiries. 
  6. Directs the maintenance and reconciliation of the general and subsidiary ledgers for the County and various component units; reviews and approves adjusting journal entries and correcting entries ensuring compliance with professional standards and legal requirements; assists in preparing and authorizing various transactions;, reviews and approves cash transfer requests authorizing the County Treasurer to transfer funds between County Departments or outside agencies.
  7. Attends meetings, conferences, workshops, and training sessions to become and remain current on principles, practices, and new developments in assigned work areas; analyzes and interprets federal, state, and local laws, regulations, policies, and procedures in order to ensure compliance.

QUALIFICATIONS

Thorough knowledge of:  Generally accepted accounting principles, systems, procedures and controls; principles of cost accounting and cost allocation methods; general principles of investments, including arbitrage laws, debt service and bond requirements; principles and techniques of financial analysis and financial reporting; professional standards as established by the Financial Accounting Standards Board and the Government Accounting Standards Board; the Uniform Grant Guidance, the Code of Federal Regulations (as it applies to grants); statistical methods; rate making principles; depreciation practices; principles and practices of public administration, including personnel management; participative management theories; account collection procedures and practices; data processing equipment and software applications for accounting systems; Federal, State, and local statutes, rules and regulations applicable to governmental accounting and financing; State of Oregon budget laws; English grammar and composition.

Skill to:  Communicate effectively, both orally and in writing; research and analyze complex accounting and financial data; prepare clear and concise financial reports; maintain ledgers and journals; interpret, explain, evaluate and recommend accounting and financial policies and procedures; interpret and apply laws, rules, regulations and fiscal policies and procedures to assigned work functions; advise other accounting staff as needed; implement and use computerized financial information and reporting systems and databases; provide direction, leadership, motivation to staff in continuous efforts to improve quality, productivity and effectiveness; respond to changes desired by citizens and County staff; establish and maintain effective working relationships with County employees, elected officials, departments, independent auditors and the public; hire, train, evaluate, supervise and manage supervisory, professional, paraprofessional and clerical accounting support staff.

WORK SCHEDULE

This position is included in the County’s alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off).  Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

EXPLORE CLACKAMAS COUNTY 

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 400,000 citizens.

ABOUT THE DEPARTMENT

The Department of Finance centers its mission on the values of accountability, customer service and integrity. Our team serves the public and internal customers by providing timely and accurate fiscal information, evaluating financial alternatives and coordinating among departments to meet the county's public service goals. We also manage the acquisition of county goods and services, and we maintain sound, healthy and accessible county buildings and other facilities, protecting the county's investment in our public spaces.

The Finance Division provides accounts payable and accounts receivable, budget support, grants management, payroll services, and procurement and contract services to County departments and agencies.

The Facilities Management Division provides accessible public buildings, maintains a healthful working environment in County facilities, and protect the County’s investment in buildings and property.

APPLICATION PROCESS

Clackamas County only accepts online applications.

Help With Your Application:

If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us.  Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

HOW TO CLAIM VETERAN'S PREFERENCE

VISA SPONSORSHIP

Clackamas County does not offer visa sponsorships. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.

EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer.  We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace.  All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date.  You may request an accommodation during the online application process.