Business Manager

The Community Development and Public Works Departments are each seeking a Business Manager

Why Join the City of San Mateo?

Our organization has a culture of innovation, collaboration, and strong customer service, with talented professionals providing high-quality service to the San Mateo community in a dynamic, fast paced, and goal-oriented work environment. 

Collaboration, innovation, thoughtfulness, leadership, continuous learning, and adaptability are attributes and competencies that we are seeking in candidates for Business Manager. A Business Manager plans, organizes, directs, and coordinates the activities of the administrative division within their assigned department, including finance and budget administration, inter-divisional projects and operations, and grant administration; coordinates department administrative and project activities with other divisions and departments; and provides highly complex staff assistance to their department head. 

This is an excellent opportunity for people who are forward-thinking and solutions-oriented, have a strong professional work ethic, place a high value on accountability, and are eager to take on new challenges in their career. 

Look to some of the reasons why the City of San Mateo is a great place to work: https://www.youtube.com/watch?v=_GTIzeSpc_g

Community Development Department

We oversee Building, Code Enforcement, Housing, and Planning activities in the City of San Mateo. Our core function is to ensure a quality-built environment, healthy neighborhoods, and a strong economic base. The Business Manager will report to the Director and lead the Department’s central administrative group, which consists of two analysts, one technician, four administrative assistants, and is responsible for department budgeting, accounting and contract needs, fee maintenance, technology management, and central administration support and training. 

Public Works Department

We oversee major capital projects and infrastructure, including streets, streetlights and traffic signals, sewer and storm conveyance systems, and a wastewater treatment plant. The Business Manager will lead the Department’s Business Group, which is responsible for budget development and monitoring, contract management, performance measurement, project management, analysis and report writing, and public relations and community outreach. The Business Manager will supervise a group of five analysts and will be responsible for working directly with the Public Works Director on the implementation of efficient protocols and best practices, development of guidelines for budget development and procurement, and training. 

What You’ll Do

Some of the duties of this position are as follows: 

• Develop and implement divisional goals, objectives, policies, and procedures.
• Plan, organize and direct administrative division activities including finance and budget administration, inter-divisional projects and operations, and grant administration.
• Direct, develop, and oversee the administrative division’s work plan; assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods, and procedures.
• Develop, prepare, administer and update the department budget and various operational department related budgets; provide technical assistance to departmental managers in preparation of their budget requests; compile and finalize budget document information such as budget narratives, key initiatives, and key accomplishments.
• Identify, recommend, and develop department policy changes which are submitted to the Director for final review; review and analyze operating procedures to determine if opportunities exist to streamline processes or better serve our customers and make recommendations, as necessary.
• Develop, implement, and oversee financial internal controls within the Department, including monitoring and approving expenditures; provide financial and administrative services for maintenance and special assessment districts.
• Represent the Department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.

For a complete list of duties, reference our job specifications at https://www.cityofsanmateo.org/DocumentCenter/Home/Index/86

Who You Are

We are seeking candidates that show collaboration, innovation, accountability, creativity, prudent decision-making, and adaptability. Some of the knowledge and abilities for this position are:

• Knowledge of principles and practices of budget, fiscal and grant administration relevant to municipal government.
• Principles and practices of leadership, motivation, team building and conflict resolution.
• Knowledge of principles and practices of program management, including accepted procedures for monitoring expenditures, project status and contractor performance.
• Ability to effectively oversee and coordinate a variety of programs and projects.
• Ability to acquire a thorough knowledge of the Department’s programs, policies, and procedures, and of applicable City policies and procedures.
• Capable of establishing and maintain cooperative working relationships with those contacted in the course of work.

 What You Bring

Any combination equivalent to experience and education that would provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: 

• Six years of progressively responsible experience in the management of administrative and fiscal programs in a local government agency, including at least two years of direct supervisory experience.
• Equivalent to possession of a Bachelor’s degree from an accredited college or university with major course work in Public Administration, Business Administration or a closely related field. A Master’s Degree is desirable.
• Possession of, or ability to obtain, a valid California driver's license.

 Bonus Points (highly desirable):

• Experience developing annual budgets.
• Master’s Degree

ADA Special Requirement:   Essential duties require the following physical abilities and work environment:  Ability to work in a standard office environment; ability to travel to different sites and locations.

To apply, review the complete job announcement, benefits information, etc., please go to https://www.calopps.org/san-mateo/job-20343912

Application Deadline - This recruitment will close by 5 p.m. on March 17, 2023, or upon receipt of the first 50 applications, supplemental questionnaires, and résumés (highly recommended) whichever occurs first.

Salary:  $10,673 - $12,726/month, plus a comprehensive benefits package;  Next Increase - 4/2/23 – 4%

What We Offer

• Comprehensive benefits package including generous paid leave and health benefits
• CalPERS retirement 2% @ 55 for classic members; 2% @ 62 for new members. Classic employees contribute 7.92% to CalPERS and New members contribute 6.75% to CalPERS. Participation in the Social Security Program.
• The City contributes 1.5% of base salary to a 457 Deferred Compensation Plan. City will also match up to 1% of the employee’s voluntary contribution to the 457 Deferred Compensation Plan.
• The City contributes 0.25% of base salary to a Retiree Health Savings Account
• Free Fitness classes through City of San Mateo Parks and Recreation, Employee Assistance Program and Credit Union Membership
• Bilingual Diff: $195 monthly (if applicable)
• Employees receive a housing allowance of $200 per month.
• Employee housing loan up to $7,500 for home purchase or rental move-in assistance in the City of San Mateo
• This classification is represented by San Mateo Management Association