Accounting Specialist 2 - Sheriff's Office

$23.77 - $30.35 hourly
  • Clackamas County
  • Oregon City, OR, USA
  • Jul 30, 2020
Full time Accounting Government

Job Description

This Job Posting closes at 11:59 p.m. (Pacific Time) on August 12, 2020.

PAY INFORMATION

Annual Pay Range:  $49,452 - $63,134

Hourly Pay Range:     $23.77 - $30.35

Starting salaries will be within the posted pay range based on job-related factors such as experience, training and/or education.

 

BENEFITS

In addition to competitive wages, Clackamas County offers an attractive benefits package for employees in regular status positions.

This is a full time County position represented by the Peace Officers Association.

Peace Officers Association (POA) Full Time Benefits

Learn More About Benefits

 

JOB INTRODUCTION

Clackamas County Sheriff's Office is seeking a highly motivated, detail-oriented individual with excellent computer, data entry and analysis, written, and oral communication skills to fill a journey-level Accounting Specialist 2 position. Incumbents perform complex paraprofessional duties in the areas of accounts receivable, accounts payable, general accounting, payroll auditing and reporting. The work requires detailed knowledge of the purpose, methods and practices of professional financial recordkeeping.

The Accounting Specialist 2 will reconcile, balance, correct and maintain accounting records and prepare and analyze financial, statistical and accounting summaries and reports for the Sheriff's Office. This position will respond to requests and inquiries from internal and external customers and is expected to function with independence and exercise independent judgment within the framework of existing accounting policies and procedures. 
 

IMPORTANT INFORMATION

This is a NON-SWORN position that requires a complete Statement of Personal History (SPH).  

Only those applicants who are invited to the department interview for this position will need to submit the SPH.  The SPH is due 10 calendar days AFTER you have been notified that you are being referred for a department interview.

Applicants who are invited to a department interview will receive instructions from the Department of Human Resources or the Sheriff’s Office on how to login to the electronic SPH. (The Sheriff’s Office no longer accepts hard copies of the SPH.)


Required Minimum Qualifications/ Transferrable Skills:*

  • Two or more years of experience in accounts payable, accounts receivable and payroll functions. 
  • Experience analyzing financial problems by applying accounting principles, concepts, and theories to develop solutions and recommendations.
  • Two or more years of experience providing customer service with both external and internal customers.
  • A working knowledge of generally accepted accounting principles (GAAP).
  • Strong attention to detail.
  • Must pass a post-offer, pre-employment drug test
  • Must pass an extensive background investigation, including national fingerprint records check
  • Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy

Preferred Special Qualifications/ Transferrable Skills:*

  • An Associates or Bachelor’s Degree in Business Administration, Accounting or a related field is desirable.
  • Two or more years of experience with PeopleSoft financial management software, report generating software and Microsoft Office products.
  • Two or more years of experience in financial reporting and auditing data for completeness and accuracy in a state or local government.
  • Knowledge of budgetary compliance and Oregon budget law.
  • Two or more years of experience processing accounts payable and accounts receivable at a state or local government.
  • Two or more years of experience completing corrective journal entries.
  • Two or more years of experience preparing cash and credit deposits.
  • Experience working in a law enforcement environment.

*For Veterans qualified for Veteran’s Preference:  If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

 

RESPONSIBILITIES

Duties may include but are not limited to the following:

1.    Serves as the Sheriff’s Office liaison to County Payroll. Collaborates with County Risk Management and ensures the confidential integrity of information provided for FMLA/OFLA and Worker’s Compensation cases. Works with the County Payroll support team to ensure accuracy of payroll processing and to help with testing and verification of software configuration changes. Audits payroll entries to ensure accuracy. Initiates and processes personnel action forms relating to schedule changes due to department requests, semi-annual staffing bumps and Sheriff’s Office employees in field training.  

2.    Prepares, and ensures the accuracy of County inter-departmental and external invoices and other source documents; verifies accounting codes and identifies errors; refers unusual or questionable issues to higher-level staff.

3.    Compiles payroll and accounting data and disseminates information in the form of reports, statements and summaries from data collected. Prepares corrective journal entries based upon data.

4.    Prepares and processes cash and credit bank deposits, verify coding and entries. 

5.    Maintains routine accounting files; grouping documents for processing; sorting documents in alphabetical and numerical order; compiling information and preparing routine, recurring summaries, as well as, specialized/requested reports reflecting account status.

6.    Provides internal and external customer service; may respond to a variety of department and vendor requests for information relative to assigned function; providing information or services as authorized or referring to appropriate individual for response.

7.    Other duties as assigned.
 

 

QUALIFICATIONS

In addition to the minimum qualifications listed in the Job Introduction section, applicants will have:

Thorough knowledge of: Policies, procedures and practices related to assigned accounting system.

Working knowledge of: Methods and practices of financial recordkeeping; applicable federal, state and local statutes, rules and regulations; financial terminology; basic financial information systems and spreadsheet software; basic math; software applications for accounting systems; office practices, procedures and equipment.

Some knowledge of: Principles and techniques of supervision.

Skill to: Interpret and apply the principles, laws, and procedures involved in financial recordkeeping and accounting functions; prepare financial reports and maintain ledgers and journals; analyze data and draw logical conclusions; reconcile differences within the recordkeeping system; understand the recordkeeping system and the relationship among accounting records and documents; provide customer service by effectively meeting and interacting with the public, coworkers and personnel of other departments in a courteous, professional manner; establish and maintain effective working relationships with department, County and other personnel; communicate effectively, both orally and in writing; operate computer software and other office equipment.
 

 

WORK SCHEDULE

This position works 40 hours during a standard workweek of Monday through Friday. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

 

EXPLORE CLACKAMAS COUNTY

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 400,000 citizens.

Explore Clackamas County

Clackamas County Core Values

Working for Clackamas County

Recreation, Arts & Heritage

Equity, Diversity and Inclusion

 

ABOUT THE DEPARTMENT

The vision of the Clackamas County Sheriff's Office (CCSO) is to become a world-class Sheriff's Office. The CCSO mission is to preserve life, uphold the law, prevent crime, hold offenders accountable, and promote safety while finding innovative solutions and building partnerships with the community. CCSO will fulfill the mission of the Clackamas County Sheriff's Office through teamwork and partnerships, as reflected in the motto: "Working Together to Make a Difference." In order to fulfill the vision and complete the mission CCSO adheres to these core values:

HONESTY- We will be truthful in all we do and say, acting with character and principle and serving the community in an open, transparent and professional manner.

COURAGE- We will serve the community with compassion and commitment, lending our strength to those who are most vulnerable and unable to protect themselves.

JUSTICE- We will always be fair and impartial, enforcing the law without bias or favoritism. We will treat each person we meet with courtesy and honor their rights, beliefs and diversity.

The CCSO serves over 400,000 residents of the County with 385 employees. As the County's largest law enforcement agency the Sheriff's Office patrols the unincorporated areas of the county as well as several cities that have contracted with CCSO to provide law enforcement for them. The CCSO has many specialized units such as canine, motorcycle patrol, the dive team, Special Weapons and Tactics (SWAT), search and rescue, narcotics investigation (SIU), detectives and Corrections Emergency Response Team (CERT). The Sheriff's Office is also required by law to provide correctional facilities for the county and to offer support services to other agencies in the County, such as: the jail, special units and occasionally personnel resources.

The CCSO is committed to enhancing a diverse workforce through principles of active recruitment in the community, equal employment opportunity and positive human resource management. The Administration and staff of the Clackamas County Sheriff’s Office adopts a philosophy and practice that we recognize the full potential of all employees, treating all persons with respect, fairness and impartiality.

Learn more about the Clackamas County Sheriff's Office.

 

APPLICATION PROCESS

Clackamas County only accepts online applications.

Help With Your Application:

Application Process

Help with the Application

If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us.  Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

HOW TO CLAIM VETERAN'S PREFERENCE

Request Veterans' Preference

Learn more about the County's Veterans' Preference

VISA SPONSORSHIP

Clackamas County does not offer visa sponsorships. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.

EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer.  We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace.  All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date.  You may request an accommodation during the online application process.