Administrative Assistant II

Job Description

The City of Naperville is looking for an Administrative Assistant II to provide support for the Electrical Utility.  Under general supervision, the Administrative Assistant II will provide moderately complex administrative, secretarial, and clerical support for the department.

Duties

• Prepares correspondence, memos, reports, lists, minutes, and other documents as directed.
• Contributes to the work management section of the utility by updating operations and engineering work schedules.
• Works with residential and commercial customers on renewable energy grants and processes grant applications for payment by the utility and IMEA.
• Responds to internal and external customer requests and serves as the initial contact point for all sections of the Electric Utility
• Coordinates joint work agreements with outside entities for whom the Electric Utility installs underground equipment. 
• Enters requisitions and utilizes the enterprise resource planning system to ensure invoices as well as department travel are processed in a timely manner. 
• Performs research and project work of moderate complexity, as assigned.
• Performs other related duties as assigned.

Qualifications

Required:

• High school diploma or equivalent.  
• One to three years of experience in a comparable capacity.

Preferred:

• Associate’s Degree

Additional Information

The City of Naperville, Illinois is a dynamic community of 148,000 residents, conveniently located 28 miles west of Chicago.  Various publications have named Naperville as one of the best cities in the United States in which to live.  The City has gained national recognition for our family-friendly environment, excellent schools and library system, low crime rate, and vibrant downtown area.  It’s also a great place to work!  Our municipal government employs over 900 dedicated individuals in a wide range of job categories and provides a collaborative working environment, a forward-looking leadership team, and a competitive benefits package.

Applications should be completed thoroughly, and resumes will not be accepted in lieu of an application but should be attached to the application.  Include all requested education, experience, attachments, and other information when applying. Incomplete applications are subject to rejection. Notifications to applicants will be sent electronically to the email address provided in the application.

THE CITY OF NAPERVILLE IS AN E. O. E. 

CLICK HERE (Download PDF reader) for the City of Naperville’s EEOP Utilization Report

The City of Naperville complies with the Americans with Disabilities Act (ADA). Individuals needing accommodations in the recruitment process should notify Human Resources in advance at (630) 305-7066.