Job Description
Summary: Under close supervision, performs routine legal clerical work in the support of the operations of the Municipal Court; provides information within scope of authority.
Essential Job Functions: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only to provide a summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
· Assists customers and callers regarding court procedures, payments, citations, and warrants; responds to requests for information within the scope of authority.
· Collects, posts, and balances fines and fees, and accurately reconciles daily cash transactions using court-specific computer software; reviews and verifies accounting records.
· Inputs a variety of court transactions including new citations and court docket entries, creates case files and prepares cases for court.
· Maintains court records and charges filed in court cases, and the disposition of each charge.
· Prepares summons and trial subpoenas.
· Assists Magistrate with court proceedings as assigned; may serve as English/Spanish interpreter.
· Receives, verifies and enters data into the computer tracking systems.
· Collects statistical data and compiles data for reports; receives and sends information to and from other agencies.
· Maintains the absolute confidentiality of all records and information.
· Performs other duties as assigned or required.
Knowledge and Skills:
· Knowledge of City policies and procedures.
· Knowledge of basic functions, procedures, and policies of Municipal Courts.
· Knowledge of Arizona rules and regulations regarding civil process and courtroom behavior.
· Knowledge of legal terminology and business English.
· Knowledge of basic bookkeeping methods.
· Knowledge of the principles of record keeping and records management.
· Skill in explaining court procedures and processes to the public.
· Skill in dealing tactfully and courteously with individuals seeking information about Court functions.
· Skill in using mathematics and maintaining accurate records.
· Skill in public relations and customer service.
· Skill in interacting with people of different social, economic, and ethnic backgrounds.
· Skill in operating a personal computer utilizing a variety of business software.
· Skill in establishing and maintaining cooperative working relationships with employees, officials, other agencies and the general public.
· Skill in effective communication, both verbal and written.
Minimum Qualifications:
High School diploma or GED equivalent; AND one (1) year of clerical and customer service experience; law enforcement or criminal justice agency experience is preferred; OR an equivalent combination of education and experience.
Must possess State of Arizona Driver's license; successful completion of a background investigation and polygraph is required. Bilingual skills (English/Spanish) may be required.
Must complete 16 hours of COJET (Arizona Committee on Judicial Education and Training) annually.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as needed.
The City of Eloy is a Council-Manager form of local government. Eloy has an elected mayor and six council members which appoints a city manager who is chief administrative officer of the city. The City provides a wide range of services to its citizens and businesses which address the public’s safety, quality of life and municipal infrastructure.
The city’s planning area has grown to approximately 113 square miles, and there are plans for infrastructure upgrades, downtown revitalization and other economic development projects.
The area surrounding the City began to carry the name of Eloy when in 1902, a siding and section gang house was constructed by the Southern Pacific Railroad and was called ELOY, an acronym for the East Line of Yuma. In January 1918, the Cotton City Land & Development Company purchased land and plotted a town and called it Cotton City. Early settlers recognized that the city was sited in the fertile Santa Cruz River Basin which prompted the cultivation of cotton. An application was made in 1919 to establish a post office at which time the City founders favored the name 'Cotton City'. However, this name was rejected by the Railroad and Postal Service and the name ‘Eloy’ was selected .
When the City of Eloy officially incorporated in 1949, it was home to approximately 4,700 residents. There are three developed areas of the City- the Downtown area; the Toltec area and Robson Ranch. The City of Eloy is located nearly equi-distant from Phoenix and Tucson and now includes approximately 113 square miles. A population of nearly 18,000 resides in the City-with forecasts to double in the next 10 years. At the heart of the Arizona Sun Corridor, Eloy has the opportunity to serve as the vortex of manufacturing and major distribution firms located along Interstate 10 and Interstate 8. Other key transportation assets are the Union Pacific Railroad and Eloy Municipal Airport. Open space and trails also surround the City, including Picacho Peak State Park, Picacho Reservoir, Ironwood Forest National Monument, the Casa Grande Natural Resource and Trail Park, and Casa Grande Ruins National Park.