Administrative Specialist II

$38,516 - $67,404 yearly
  • NC Department of Transportation
  • 8550 Shipyard Road, Manns Harbor, NC 27953, USA
  • May 09, 2024
Full time Administration/Management

Job Description

How to Apply
You MUST apply at https://tinyurl.com/4ed8ervk by May 28.
 
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NEW HIGHER PAY: $38,516 - $67,404
 
The Challenge
We are looking for an experienced, self-motivated, and analytical Administrative Specialist to join Ferry Shipyard team.
 
In this role, you will:
    • Provide administrative executive-level support for the NC Ferry Division Director.
    • Serve as direct administrative support to the most senior Ferry management.
    • Serve as a liaison between our Ferry Director, agency managers, staff, and the public.
    • Manage schedules and communications.
    • Answer with tact and diplomacy, take messages, and direct calls appropriately for resolution.
    • Provide administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on behalf of the Ferry Director.
    • Maintain comprehensive and accurate records.
    • Prioritize emails and phone calls.
    • Gather documents to prepare for meetings.
    • Attend meetings and take discussion notes.
    • Prepare initial drafts of minutes and summaries.
    • Assist in developing presentations and white papers for internal and external audiences.
    • Complete special projects, including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda materials.
 
What You Bring
    • Excellent communications skills to conduct internal and external correspondence.
    • Exemplary admin skills to maintain accurate and comprehensive records.
    • Thorough knowledge of the services, policies, and procedures used by the NCDOT Ferry division to communicate and process information.
    • Demonstrated ability to compile, assimilate, and organize printed and electronic information.
    • Admin skills using office equipment and other relevant technologies to meet organizational needs.
    • Demonstrated ability to identify and understand issues, problems, and opportunities.
    • Leadership to use effective approaches for choosing a course of action or developing appropriate solutions.
    • Demonstrated ability to clearly convey information and ideas through a variety of media to individuals or groups.
 
Education & Experience
    • High school/GED diploma, and
    • 4+ years of relevant experience; or
    • An equivalent combination of education and experience.
 
Note
    • Work hours are Monday thru Friday - 7:00 am to 3:30 pm.
 
Questions?
Call me:  René Basnight at 252-423-5125.
 
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