Purchasing Coordinator

$44,936 - $56,170 yearly
  • City of Pflugerville
  • Hybrid (Pflugerville, TX, USA)
  • May 30, 2024
Full time Finance

Job Description

It's a great time to be in Pflugerville!

The City of Pflugerville is seeking its next Purchasing Coordinator to join our team! The person we seek will believe in and exhibit the City's P.F.I.R.S.T. core values: Positive, Forward-thinking, Integrity, Resilience, Service, and Teamwork.

City of Pflugerville employees enjoy three (3) weeks of paid vacation along with 14 paid holidays a year, an attractive retirement plan where the City puts in 2 dollars for every 1 dollar you put into retirement, and the possibility to work from home!

As a Purchasing Coordinator for the City, you will be coordinating the purchasing and contracting activities of the City, ensuring compliance with applicable policies, regulations, and laws. This position requires frequent application of independent judgement and interfaces with City employees and management, other government agencies, and external vendors.

Essential duties and responsibilities include:

  • Collaborate with and assist city personnel on the procurement of city equipment, supplies, and services utilizing appropriate procurement methods.
  • Coordinate the competitive bidding process for all non-construction procurements, including but not limited to: prepare solicitation with input from departments as to the specifications and scope of work, post and/or advertise bid, schedule pre-bid and bid opening meetings, and compile and post final bid tabulations.
  • Coordinate the contract related interests of the organization by participating in contract negotiations, preparing contract renewals, amendments, and other contract related documents.
  • Maintain knowledge of all current purchasing and procurement laws, regulations, and best practices.
  • Receive and review purchase orders to verify compliance with city and state policy and regulations.
  • Prepare special reports or conduct research as requested by department management.
  • Ensures efficient and cost-effective surplus, confiscated and abandoned materials disposal process through development and administration of public sales, auctions and/or trade programs.
  • Develops and reviews specifications to ensure the solicitation of bids from a cross section of vendors and recommends award of contracts based upon adherence to specifications and requirements by Texas state law.
  • Coordinate activities concerned with contracts for service and all annual purchasing contracts including negotiation with vendors, review of proposed agreements for conformity to rates, omissions of essential terms and conflicts with possible legal prohibitions.
  • Conducts various research, and report on special projects.
  • Develops, implements, and conducts training sessions on City purchasing policies, procedures and purchasing laws.
  • Administer the City-wide purchasing card program to include issuing new cards, conducting pCard training for all card holders, reporting, compliance, policy revisions as needed.
  • Regularly scheduled for 5-day, 40-hour workweek, Monday through Friday; overtime occasionally required.
  • Other duties, as assigned.

Qualifications and Skill Requirements:
Formal Education: High School diploma or equivalent. Two (2) years of college-level courses in accounting or bookkeeping.
Relatable Work Experience: Two (2) years of experience in purchasing or related functions. Three (3) years of experience in equivalent position within municipal finance/administrations.
Preferred Qualifications: Bachelor's degree in business management, administration, or a related field. Certified Public Procurement Officer.

Benefits Overview:

  • 10 hours of vacation leave per month.
  • 8 hours of sick leave per month.
  • Medical insurance and benefits provided at zero premium cost to the employee.
  • 50% employer dependent health benefits premium contribution.
  • Dental benefits are provided at zero premium cost to the employee.
  • 24 hours of paid personal holiday leave each fiscal year.
  • 10 wellness hours each fiscal year.
  • Retirement plan with the Texas Municipal Retirement System (TMRS).
  • Military leave.
  • Education reimbursement assistance.

For more details about the benefits offered by the City please visit: https://www.pflugervilletx.gov/city-government/people-and-culture/benefits

If you are someone interested in making a difference in the community and wish to be a part of the Pflugerville team, go to pflugervilletx.gov under Employment Opportunities and apply today!