$115,984 - $156,579 yearly
Clackamas County
Oregon City, OR, USA
This position will remain open until filled. The first application review will be Monday, February 17, 2020. We reserve the right to close this recruitment at any time on or after that date.
PAY INFORMATION
The salary range for this position is $ 115,984.22 - $ 156,578.92 annually (plus 6.27% deferred compensation and 6% retirement contribution). Starting salaries will be within the posted pay range based on job-related factors such as experience, training and/or education.
BENEFITS
In addition to competitive wages, Clackamas County offers an attractive benefits package for employees in regular status positions.
Generous paid time off package, including:
16 hours per month vacation accrual
9 paid holidays and 1 personal day per year
8 hours per month sick leave accrual
Employer paid 6% PERS retirement contribution
Deferred Compensation 457 Retirement Plan
A choice of Medical Plans with Vision and Prescription Drug Coverage from Kaiser or Providence
A choice of Dental Plans from Moda
Robust wellness programs, including gym discounts and wellness education classes
A Choice of Medical Plans with Vision and Prescription Drug Coverage
Chiropractic Coverage and Alternative Care Benefit
A variety of optional benefits
Longevity pay after 5 years of employment with the County
Non-Represented Group 1 Full Time Benefits
Learn More About Benefits
JOB INTRODUCTION
ABOUT BUSINESS AND COMMUNITY SERVICES (BCS) Clackamas County’s Department of Business and Community services provides essential economic development , public spaces, and community enrichment services to residents, businesses, visitors and partners so they can thrive and invest in a healthy, vibrant, and prosperous Clackamas County both now and into the future.
BCS is comprised of over twenty individual programs spread across 7 distinct lines of business, including: BCS Administration, Fair & Event Center, Economic Development, Library, Assets, the North Clackamas Parks & Recreation District (NCPRD), and Parks, Golf & Recreation.
The BCS executive leadership team consists of the Director, two Deputy Directors and the NCPRD Director and provides strategic direction, centralized administrative support, and financial management services to BCS programs so program managers can make informed decisions and provide sustainable, effective and well-managed services to those who live, work, visit or do business in Clackamas County. Learn more about Clackamas County Business & Economic Development
THE OPPORTUNITY We are seeking an experienced professional who has a track record of collaboration, communication, coordination, and organizational development to join the executive leadership team as a Deputy Director.
BCS Deputy Directors are responsible for planning, coordinating and administering a comprehensive system of management functions in accordance with revenue and expenditure limitations, department requirements and legal guidelines. Deputy Directors manage central administrative and program functions for BCS by planning and developing program budgets, projecting financial trends, assisting in developing and implementing policies, and performing personnel management, contract management and executive liaison duties.
In addition, each Deputy works closely with assigned programs, assisting with the implementation of strategic initiatives, collection and analysis of performance measurement data, coordinating program support of County-wide initiatives and goals, and representing the department with the public, advisory boards and committees, and the Board of County Commissioners. While BCS Deputy Directors are familiar with the operations and activities of all department programs, it is anticipated this position will work most closely with programs in the BCS Administration, Library, and Fair & Event Center lines of business, as well as working closely with NCPRD on the Oak Lodge and Gladstone Community Project.
Deputy Directors act as the department director in his/her absence and provide direction to all division managers to facilitate operational planning, delivery and outcomes for all programs.
THE IDEAL CANDIDATE The ideal candidate for this challenging and exciting opportunity will have significant experience in management of administrative projects or programs for a public agency. Successful candidates will possess strong budgetary and finance experience, supervisory experience, good judgment, and problem-solving skills for a variety of administrative challenges in a multifaceted organization.
The ideal candidate will have excellent communication skills, superb interpersonal skills, and the ability to interact tactfully with others. The ideal candidate will have experience collaborating with diverse stakeholder groups, building and maintaining relationships with community leaders, and working effectively with County departments, outside agencies, and advisory bodies. The ideal candidate will also employ a flexible work style in order to achieve results, exhibit organizational acumen, ensure that critical information is disseminated to staff and the executive leadership team, possess a strong attention to detail, and enjoy working in a fast-paced, politically-charged environment. We are looking for a candidate who will employ a hands-on, proactive, and collaborative approach that builds trust and develops positive, open relationships in all aspects of operations, including the supervision and leadership of BCS employees. This individual must be comfortable handling and advancing complex, high-visibility initiatives with minimal oversight, helping to ensure that BCS fulfills its commitments to the communities we serve.
In addition to filling out an online application, applicants must submit a resume and cover letter to be considered for this position.
Required Minimum Qualifications/ Transferrable Skills:*
A minimum of 5 years of increasing responsibility in a supervisory, leadership, or program management role
A minimum of 5 years of experience in program planning, budget, and contract, procurement, and/or grant administration
Thorough knowledge of the principles and practices of public administration, including organizational development, personnel management, and procurement
Experience demonstrating strong verbal and written communication skills in a leadership role, including the ability to effectively convey information through presentations to individuals, small groups and large audiences, including elected officials
Experience demonstrating strong skills in partnering or working with other departments, outside agencies, community groups, appointed advisory bodies, and governing bodies/elected officials
Experience conducting research, gathering feedback, collecting and analyzing data, reviewing policy/legal requirements, and making policy or operational recommendations
Must pass a criminal history check which may include national or state fingerprint records check
Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy
Preferred Special Qualifications/ Transferrable Skills:*
Experience working in a unionized environment, including knowledge of labor relations procedures and collective bargaining practices
Thorough knowledge of process improvement and organization change management concepts
Possession of a four-year degree from an accredited college or university with a major in public administration, business, or related field
Master's degree in Business Administration, Public Administration, or other relevant field of study
Experience analyzing, developing, or negotiating intergovernmental agreements, memoranda of understanding, or similar instruments
Experience with preparation and production of proposed and supplemental budgets in accordance with Oregon Budget Law
Experience developing or refining strategic plans, developing and refining performance measures, and collecting and analyzing performance data
Experience managing programs related to BCS lines of business
Experience in successfully increasing sources of capital or operating funds, including passage of ballot measures
*For Veterans qualified for Veteran’s Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.
RESPONSIBILITIES
Duties may include but are not limited to the following:
Assists the department director in the administration of department programs, personnel and operations; acts as Director in his/her absence; manages designated projects as requested by the Director, County Administrator or Board of County Commissioners including coordination of staff, consultants and contractors; works with executive leadership team to develop systems and controls with all divisions to improve quality of processes, performance and customer service; acts as liaison to internal county departments regarding service and response issues.
Develops and recommends new and revised policies, programs, goals, standards and objectives; establishes priorities and directs, with division managers, the preparation of the Department’s strategic plans, annual work programs and outcome reporting; ensures the provision of services is in compliance with Federal, State and local statutes, rules and regulations and ordinances.
In coordination with the director, hires and directs supervisory and professional staff to carry out the functions of the department and to provide quality service to citizens and County staff; prepares performance evaluations; recommends and administers progressive discipline; conducts and/or facilitates staff training and development programs; promotes cooperative team efforts among staff and with other County departments; motivates employees to provide quality service to citizens.
In consultation with division managers and budget team participants, develops and recommends annual and supplemental budgets.
Represents the department to public and private agencies and groups; makes presentations before commissions, boards and the public; responds to citizen inquiries and complaints in a timely and effective manner.
Administers department-wide personnel policies; provides consultation and direction to divisions on personnel policies and issues such as discipline, grievances, staffing, recruitments, employee development, employee relations and promotions; facilitates department’s workforce development efforts; may participate in the collective bargaining process as a member of the negotiating team.
QUALIFICATIONS
Thorough knowledge of: Principles and practices of public administration, including personnel management, procurement, program planning and budget, grant and contract administration; participative management, group facilitation, team building and conflict resolution skills; principles and practices of project management; applicable federal, state and local regulations, rules, codes and ordinances;; labor relations procedures; techniques of mediation, negotiation and public relations; principles of community engagement and citizen involvement.
Skill to: Communicate effectively, both orally and in writing; prepare and deliver oral presentations to public and private groups; facilitate consensus building and problem solving; formulate and implement operational and administrative policies; plan, develop and evaluate funding requirements; prepare and justify budget requests and grant proposals; review contracts for compliance with County policies and legal requirements; direct staff in continuous efforts to improve quality, productivity, customer service and to maximize resources; incorporate team participation in decision making; respond to requests by citizens, County elected officials, County Administrator and other County staff; establish and maintain effective working relationships with the public and other County personnel, special interest groups, elected officials and other public and private agencies; incorporate team participation in decision making; respond to changes desired by citizens and County staff.
WORK SCHEDULE
This position is included in the County’s alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Recurring evening hours will be required for advisory board and/or task force meetings, as well as occasional weekend hours for special projects or community events. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.
EXPLORE CLACKAMAS COUNTY
Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 400,000 citizens.
Explore Clackamas County
Working for Clackamas County
Recreation, Arts & Heritage
Equity, Diversity and Inclusion
APPLICATION PROCESS
Clackamas County only accepts online applications.
Help With Your Application:
Application Process
Help with the Application
If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).
HOW TO CLAIM VETERAN'S PREFERENCE
Request Veterans' Preference
Learn more about the County's Veterans' Preference
VISA SPONSORSHIP
Clackamas County does not offer visa sponsorships. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
EQUAL EMPLOYMENT OPPORTUNITY
Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.
This position will remain open until filled. The first application review will be Monday, February 17, 2020. We reserve the right to close this recruitment at any time on or after that date.
PAY INFORMATION
The salary range for this position is $ 115,984.22 - $ 156,578.92 annually (plus 6.27% deferred compensation and 6% retirement contribution). Starting salaries will be within the posted pay range based on job-related factors such as experience, training and/or education.
BENEFITS
In addition to competitive wages, Clackamas County offers an attractive benefits package for employees in regular status positions.
Generous paid time off package, including:
16 hours per month vacation accrual
9 paid holidays and 1 personal day per year
8 hours per month sick leave accrual
Employer paid 6% PERS retirement contribution
Deferred Compensation 457 Retirement Plan
A choice of Medical Plans with Vision and Prescription Drug Coverage from Kaiser or Providence
A choice of Dental Plans from Moda
Robust wellness programs, including gym discounts and wellness education classes
A Choice of Medical Plans with Vision and Prescription Drug Coverage
Chiropractic Coverage and Alternative Care Benefit
A variety of optional benefits
Longevity pay after 5 years of employment with the County
Non-Represented Group 1 Full Time Benefits
Learn More About Benefits
JOB INTRODUCTION
ABOUT BUSINESS AND COMMUNITY SERVICES (BCS) Clackamas County’s Department of Business and Community services provides essential economic development , public spaces, and community enrichment services to residents, businesses, visitors and partners so they can thrive and invest in a healthy, vibrant, and prosperous Clackamas County both now and into the future.
BCS is comprised of over twenty individual programs spread across 7 distinct lines of business, including: BCS Administration, Fair & Event Center, Economic Development, Library, Assets, the North Clackamas Parks & Recreation District (NCPRD), and Parks, Golf & Recreation.
The BCS executive leadership team consists of the Director, two Deputy Directors and the NCPRD Director and provides strategic direction, centralized administrative support, and financial management services to BCS programs so program managers can make informed decisions and provide sustainable, effective and well-managed services to those who live, work, visit or do business in Clackamas County. Learn more about Clackamas County Business & Economic Development
THE OPPORTUNITY We are seeking an experienced professional who has a track record of collaboration, communication, coordination, and organizational development to join the executive leadership team as a Deputy Director.
BCS Deputy Directors are responsible for planning, coordinating and administering a comprehensive system of management functions in accordance with revenue and expenditure limitations, department requirements and legal guidelines. Deputy Directors manage central administrative and program functions for BCS by planning and developing program budgets, projecting financial trends, assisting in developing and implementing policies, and performing personnel management, contract management and executive liaison duties.
In addition, each Deputy works closely with assigned programs, assisting with the implementation of strategic initiatives, collection and analysis of performance measurement data, coordinating program support of County-wide initiatives and goals, and representing the department with the public, advisory boards and committees, and the Board of County Commissioners. While BCS Deputy Directors are familiar with the operations and activities of all department programs, it is anticipated this position will work most closely with programs in the BCS Administration, Library, and Fair & Event Center lines of business, as well as working closely with NCPRD on the Oak Lodge and Gladstone Community Project.
Deputy Directors act as the department director in his/her absence and provide direction to all division managers to facilitate operational planning, delivery and outcomes for all programs.
THE IDEAL CANDIDATE The ideal candidate for this challenging and exciting opportunity will have significant experience in management of administrative projects or programs for a public agency. Successful candidates will possess strong budgetary and finance experience, supervisory experience, good judgment, and problem-solving skills for a variety of administrative challenges in a multifaceted organization.
The ideal candidate will have excellent communication skills, superb interpersonal skills, and the ability to interact tactfully with others. The ideal candidate will have experience collaborating with diverse stakeholder groups, building and maintaining relationships with community leaders, and working effectively with County departments, outside agencies, and advisory bodies. The ideal candidate will also employ a flexible work style in order to achieve results, exhibit organizational acumen, ensure that critical information is disseminated to staff and the executive leadership team, possess a strong attention to detail, and enjoy working in a fast-paced, politically-charged environment. We are looking for a candidate who will employ a hands-on, proactive, and collaborative approach that builds trust and develops positive, open relationships in all aspects of operations, including the supervision and leadership of BCS employees. This individual must be comfortable handling and advancing complex, high-visibility initiatives with minimal oversight, helping to ensure that BCS fulfills its commitments to the communities we serve.
In addition to filling out an online application, applicants must submit a resume and cover letter to be considered for this position.
Required Minimum Qualifications/ Transferrable Skills:*
A minimum of 5 years of increasing responsibility in a supervisory, leadership, or program management role
A minimum of 5 years of experience in program planning, budget, and contract, procurement, and/or grant administration
Thorough knowledge of the principles and practices of public administration, including organizational development, personnel management, and procurement
Experience demonstrating strong verbal and written communication skills in a leadership role, including the ability to effectively convey information through presentations to individuals, small groups and large audiences, including elected officials
Experience demonstrating strong skills in partnering or working with other departments, outside agencies, community groups, appointed advisory bodies, and governing bodies/elected officials
Experience conducting research, gathering feedback, collecting and analyzing data, reviewing policy/legal requirements, and making policy or operational recommendations
Must pass a criminal history check which may include national or state fingerprint records check
Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy
Preferred Special Qualifications/ Transferrable Skills:*
Experience working in a unionized environment, including knowledge of labor relations procedures and collective bargaining practices
Thorough knowledge of process improvement and organization change management concepts
Possession of a four-year degree from an accredited college or university with a major in public administration, business, or related field
Master's degree in Business Administration, Public Administration, or other relevant field of study
Experience analyzing, developing, or negotiating intergovernmental agreements, memoranda of understanding, or similar instruments
Experience with preparation and production of proposed and supplemental budgets in accordance with Oregon Budget Law
Experience developing or refining strategic plans, developing and refining performance measures, and collecting and analyzing performance data
Experience managing programs related to BCS lines of business
Experience in successfully increasing sources of capital or operating funds, including passage of ballot measures
*For Veterans qualified for Veteran’s Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.
RESPONSIBILITIES
Duties may include but are not limited to the following:
Assists the department director in the administration of department programs, personnel and operations; acts as Director in his/her absence; manages designated projects as requested by the Director, County Administrator or Board of County Commissioners including coordination of staff, consultants and contractors; works with executive leadership team to develop systems and controls with all divisions to improve quality of processes, performance and customer service; acts as liaison to internal county departments regarding service and response issues.
Develops and recommends new and revised policies, programs, goals, standards and objectives; establishes priorities and directs, with division managers, the preparation of the Department’s strategic plans, annual work programs and outcome reporting; ensures the provision of services is in compliance with Federal, State and local statutes, rules and regulations and ordinances.
In coordination with the director, hires and directs supervisory and professional staff to carry out the functions of the department and to provide quality service to citizens and County staff; prepares performance evaluations; recommends and administers progressive discipline; conducts and/or facilitates staff training and development programs; promotes cooperative team efforts among staff and with other County departments; motivates employees to provide quality service to citizens.
In consultation with division managers and budget team participants, develops and recommends annual and supplemental budgets.
Represents the department to public and private agencies and groups; makes presentations before commissions, boards and the public; responds to citizen inquiries and complaints in a timely and effective manner.
Administers department-wide personnel policies; provides consultation and direction to divisions on personnel policies and issues such as discipline, grievances, staffing, recruitments, employee development, employee relations and promotions; facilitates department’s workforce development efforts; may participate in the collective bargaining process as a member of the negotiating team.
QUALIFICATIONS
Thorough knowledge of: Principles and practices of public administration, including personnel management, procurement, program planning and budget, grant and contract administration; participative management, group facilitation, team building and conflict resolution skills; principles and practices of project management; applicable federal, state and local regulations, rules, codes and ordinances;; labor relations procedures; techniques of mediation, negotiation and public relations; principles of community engagement and citizen involvement.
Skill to: Communicate effectively, both orally and in writing; prepare and deliver oral presentations to public and private groups; facilitate consensus building and problem solving; formulate and implement operational and administrative policies; plan, develop and evaluate funding requirements; prepare and justify budget requests and grant proposals; review contracts for compliance with County policies and legal requirements; direct staff in continuous efforts to improve quality, productivity, customer service and to maximize resources; incorporate team participation in decision making; respond to requests by citizens, County elected officials, County Administrator and other County staff; establish and maintain effective working relationships with the public and other County personnel, special interest groups, elected officials and other public and private agencies; incorporate team participation in decision making; respond to changes desired by citizens and County staff.
WORK SCHEDULE
This position is included in the County’s alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Recurring evening hours will be required for advisory board and/or task force meetings, as well as occasional weekend hours for special projects or community events. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.
EXPLORE CLACKAMAS COUNTY
Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 400,000 citizens.
Explore Clackamas County
Working for Clackamas County
Recreation, Arts & Heritage
Equity, Diversity and Inclusion
APPLICATION PROCESS
Clackamas County only accepts online applications.
Help With Your Application:
Application Process
Help with the Application
If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).
HOW TO CLAIM VETERAN'S PREFERENCE
Request Veterans' Preference
Learn more about the County's Veterans' Preference
VISA SPONSORSHIP
Clackamas County does not offer visa sponsorships. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
EQUAL EMPLOYMENT OPPORTUNITY
Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.
$55,370 - $102,648 yearly
City of Portland Auditor's Office
Portland, OR, USA
Opens: Monday, January 13, 2020
Closes: Monday, February 3, 2020 11:59 PM
Salary Range: $55,370 - $102,648
The City Auditor’s Office is seeking a detailed-oriented public servant with excellent organizational and administrative skills to track and coordinate investigative case files of police misconduct allegations for the Independent Police Review.
As the civilian side of the City’s police accountability system, Independent Police Review is the central intake location for police misconduct complaints. It conducts investigations and monitors all cases investigated by the Police Bureau’s Internal Affairs unit. IPR and Internal Affairs investigate different types of misconduct cases but share a similar process. IPR generally investigates those involving high-ranking officers; vulnerable populations, such as children or people experiencing homelessness; and large events, such as street protests. IPR also uses complaint trends as the basis for policy reviews of the Police Bureau and makes recommendations for systemic change. IPR reports to the elected City Auditor, who is independent of the Mayor and City Commissioners.
The Executive Assistant primarily supports the division’s management and investigation teams by facilitating the opening and closing of investigations, tracking and coordinating the flow of sensitive documents throughout each stage of investigations, entering and reviewing data for accuracy, composing and editing correspondence.
Additional responsibilities of the Executive Assistant include:
Supporting the mission, objectives, and service expectations of the Auditor’s Office; contributing to an equitable workplace that demonstrates an environment respectful of living and working in a multicultural society.
Exercising independent judgment and following established protocols and guidelines for case handling; providing confidential administrative support to the management level positions in IPR.
Assisting with support activities for the Citizen Review Committee, drafting procurement documents; tracking contract expenditures; coordinating professionals, police officers and complainants for mediation.
Providing guidance for office support staff, assisting with staff training on the case management process and database.
Successful candidates will demonstrate a commitment to protecting the integrity of the police accountability process, experience coordinating high-volume caseloads within deadlines, excellent organizational skills, advanced office skills, and an ability to interact with people from diverse backgrounds.
To Qualify:
Three documents are required for a complete application : 1) a resume, 2) a cover letter, and 3) a brief writing sample. Omitting any of these documents will disqualify potential applicants from consideration.
1) Resume
List professional and relevant volunteer experience; education and training; and the time periods for each. If you speak more than one language or have specialized skills, please list them.
2) Cover Letter
Describe how you meet the following minimum qualifications, which are required to be successful in this position. Where possible, connect items in your resume to demonstrate how you meet these qualifications. It is advised that you use the numbered list below to ensure you respond to each item. Skipping any of the items will disqualify your application from further consideration, so please complete your cover letter with care.
Any combination of education and experience that is equivalent to a high school diploma or GED; and five years of comparable administrative experience.
Advanced office skills including typing, scheduling, proof-reading, note-taking, filing, logistics support, and timekeeping, and related skills in the use of computer and other office equipment.
Ability to maintain highly sensitive and confidential information, while exercising a high degree of tact, discretion, and diplomacy in sensitive situations; ability to prepare and maintain accurate, concise, and confidential records.
Ability to communicate and interact with internal and external customers in a professional and courteous manner, both orally and in writing.
Ability to apply relevant laws, ordinances, administrative rules, and policies.
If you meet these preferred qualifications , please briefly describe how in your cover letter.
Bachelor’s degree from an accredited college or university or specialized certification or training.
Experience coordinating administrative, employment, or criminal investigations in a government agency.
Experience working in the criminal justice system or knowledge of the Portland Police Bureau.
3) Writing Sample
Prepare a written statement describing your experience or participation with diverse groups, exposure to equity issues and any actions to resolve them, and steps to make public or work spaces inclusive. Examples may include but are not limited to the following:
Experience as a member of a historically underrepresented group in government decision-making;
Experience living, working with, and/or interacting with individuals from diverse backgrounds and identities;
Experience ensuring equitable and inclusive workplace operations and program outcomes.
If your experiences are different from those listed and you have a commitment to diversity, equity, and inclusion, please explain how you will manifest that commitment in this position.
The Recruitment Process:
Applicants must submit a cover letter, resume, and writing sample through the City of Portland's online application system. Emailed, mailed, hand-delivered or faxed applications will not be accepted.
Application materials will be reviewed to determine if candidates meet the minimum qualifications listed above. To successfully pass the initial screening process, you must ensure that your cover letter addresses each numbered point and includes examples that illustrate your experience and expertise. It is advised that applicants organize their cover letters using the numbered list to ensure each is addressed. Only candidates who meet the minimum qualifications will be eligible for an interview.
Your cover letter and resume should be no more than five pages combined. Your writing sample should be no more than two pages. Please do not attach materials not requested.
All completed applications for this position must be submitted no later than 11:59 p.m. on the closing date of this recruitment.
If you are requesting Veteran's Preference, attach a copy of your DD214 and/or Veteran's Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for. Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
Additional Information:
This position is in the Classified Service. It is subject to Auditor’s Office Administrative Rules for Human Resources, City Code, and City Charter.
The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland participates in PERS, the Oregon Public Employee Retirement System. For more information on the City of Portland's benefits please click Benefits Information | The City of Portland, Oregon .
Non-citizen applicants must be authorized to work in the United States at the time of application. It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. If you wish to identify yourself as an individual with a disability under the Americans With Disabilities Act of 1990 and will be requesting an accommodation, the requests must be made to the Recruiter(s) named below no later than the closing date of this announcement.
If you have questions about how to apply or require any assistance in submitting your application, please contact:
Andrew Bryans, Administrative Specialist
Andrew.Bryans@portlandoregon.gov
(503) 823-4079
Opens: Monday, January 13, 2020
Closes: Monday, February 3, 2020 11:59 PM
Salary Range: $55,370 - $102,648
The City Auditor’s Office is seeking a detailed-oriented public servant with excellent organizational and administrative skills to track and coordinate investigative case files of police misconduct allegations for the Independent Police Review.
As the civilian side of the City’s police accountability system, Independent Police Review is the central intake location for police misconduct complaints. It conducts investigations and monitors all cases investigated by the Police Bureau’s Internal Affairs unit. IPR and Internal Affairs investigate different types of misconduct cases but share a similar process. IPR generally investigates those involving high-ranking officers; vulnerable populations, such as children or people experiencing homelessness; and large events, such as street protests. IPR also uses complaint trends as the basis for policy reviews of the Police Bureau and makes recommendations for systemic change. IPR reports to the elected City Auditor, who is independent of the Mayor and City Commissioners.
The Executive Assistant primarily supports the division’s management and investigation teams by facilitating the opening and closing of investigations, tracking and coordinating the flow of sensitive documents throughout each stage of investigations, entering and reviewing data for accuracy, composing and editing correspondence.
Additional responsibilities of the Executive Assistant include:
Supporting the mission, objectives, and service expectations of the Auditor’s Office; contributing to an equitable workplace that demonstrates an environment respectful of living and working in a multicultural society.
Exercising independent judgment and following established protocols and guidelines for case handling; providing confidential administrative support to the management level positions in IPR.
Assisting with support activities for the Citizen Review Committee, drafting procurement documents; tracking contract expenditures; coordinating professionals, police officers and complainants for mediation.
Providing guidance for office support staff, assisting with staff training on the case management process and database.
Successful candidates will demonstrate a commitment to protecting the integrity of the police accountability process, experience coordinating high-volume caseloads within deadlines, excellent organizational skills, advanced office skills, and an ability to interact with people from diverse backgrounds.
To Qualify:
Three documents are required for a complete application : 1) a resume, 2) a cover letter, and 3) a brief writing sample. Omitting any of these documents will disqualify potential applicants from consideration.
1) Resume
List professional and relevant volunteer experience; education and training; and the time periods for each. If you speak more than one language or have specialized skills, please list them.
2) Cover Letter
Describe how you meet the following minimum qualifications, which are required to be successful in this position. Where possible, connect items in your resume to demonstrate how you meet these qualifications. It is advised that you use the numbered list below to ensure you respond to each item. Skipping any of the items will disqualify your application from further consideration, so please complete your cover letter with care.
Any combination of education and experience that is equivalent to a high school diploma or GED; and five years of comparable administrative experience.
Advanced office skills including typing, scheduling, proof-reading, note-taking, filing, logistics support, and timekeeping, and related skills in the use of computer and other office equipment.
Ability to maintain highly sensitive and confidential information, while exercising a high degree of tact, discretion, and diplomacy in sensitive situations; ability to prepare and maintain accurate, concise, and confidential records.
Ability to communicate and interact with internal and external customers in a professional and courteous manner, both orally and in writing.
Ability to apply relevant laws, ordinances, administrative rules, and policies.
If you meet these preferred qualifications , please briefly describe how in your cover letter.
Bachelor’s degree from an accredited college or university or specialized certification or training.
Experience coordinating administrative, employment, or criminal investigations in a government agency.
Experience working in the criminal justice system or knowledge of the Portland Police Bureau.
3) Writing Sample
Prepare a written statement describing your experience or participation with diverse groups, exposure to equity issues and any actions to resolve them, and steps to make public or work spaces inclusive. Examples may include but are not limited to the following:
Experience as a member of a historically underrepresented group in government decision-making;
Experience living, working with, and/or interacting with individuals from diverse backgrounds and identities;
Experience ensuring equitable and inclusive workplace operations and program outcomes.
If your experiences are different from those listed and you have a commitment to diversity, equity, and inclusion, please explain how you will manifest that commitment in this position.
The Recruitment Process:
Applicants must submit a cover letter, resume, and writing sample through the City of Portland's online application system. Emailed, mailed, hand-delivered or faxed applications will not be accepted.
Application materials will be reviewed to determine if candidates meet the minimum qualifications listed above. To successfully pass the initial screening process, you must ensure that your cover letter addresses each numbered point and includes examples that illustrate your experience and expertise. It is advised that applicants organize their cover letters using the numbered list to ensure each is addressed. Only candidates who meet the minimum qualifications will be eligible for an interview.
Your cover letter and resume should be no more than five pages combined. Your writing sample should be no more than two pages. Please do not attach materials not requested.
All completed applications for this position must be submitted no later than 11:59 p.m. on the closing date of this recruitment.
If you are requesting Veteran's Preference, attach a copy of your DD214 and/or Veteran's Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for. Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
Additional Information:
This position is in the Classified Service. It is subject to Auditor’s Office Administrative Rules for Human Resources, City Code, and City Charter.
The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland participates in PERS, the Oregon Public Employee Retirement System. For more information on the City of Portland's benefits please click Benefits Information | The City of Portland, Oregon .
Non-citizen applicants must be authorized to work in the United States at the time of application. It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. If you wish to identify yourself as an individual with a disability under the Americans With Disabilities Act of 1990 and will be requesting an accommodation, the requests must be made to the Recruiter(s) named below no later than the closing date of this announcement.
If you have questions about how to apply or require any assistance in submitting your application, please contact:
Andrew Bryans, Administrative Specialist
Andrew.Bryans@portlandoregon.gov
(503) 823-4079
$38.29 - $48.25 hourly
Clackamas County
Oregon City, OR, USA
This position closes at 11:59 p.m. (Pacific Time) on Monday, February 3, 2020
IMPORTANT :
In addition to the online employment application, this position requires all applicants to complete the Preliminary Statement of Personal History (pSPH).
Please Note :
You MUST submit the completed pSPH form by email. Instructions on how to submit the completed pSPH form can be found in the "Other Information" section of the job posting.
The online application and the pSPH form must be completed and received by 11:59 PM (Pacific Time) on Monday, February 3, 2020 or your application will be inactivated.
Only those applicants who are invited to the department interview for this position will need to submit the FULL (16 page) Statement of Personal History (SPH) .
Are you passionate about improving the health of communities?
Are you invested in helping others reach their potential and achieve their goals?
Are you an excellent communicator?
Are you known for your exceptional problem-solving skills?
Do you have outstanding project management skills?
Do you envision yourself in a role that allows you to use your leadership skills to motivate, develop and support others?
If you answered "yes" to the questions above, we want you to join our team as the Emergency Medical Services (EMS) Coordinator (Classified as Training & Quality Assurance Coordinator). If selected for this position, you will have a unique opportunity to enhance the EMS system throughout Clackamas County. As an EMS Coordinator, you will work with both, the EMS Program AND the 9-1-1 dispatch & call-taking system. You will assume the leadership role over the EMS system with a goal of improving emergency care, public health and, ultimately, saving lives throughout Clackamas County.
Additionally, the most critical components of this role include monitoring the Ambulance Service Area plan; participating in the development and implementation of program policies, procedures, goals and objectives; planning, coordinating and communicating activities for emergency medical services; participating in the development and monitoring of contracts and intergovernmental agreements; serving as staff liaison to the EMS Council and associated committees; providing information and technical expertise to county employees, local and regional agencies and the general public; recommending and implementing improvements and modifications related to program activities; and representing Clackamas County in relevant committees, workgroups and meetings at the local, regional, state and national levels.
Please Note: This position is a result of a joint partnership between the Clackamas County Communications (CCOM) 9-1-1 Department and the Health, Housing & Human Services Department / Public Health (PH) Division. It is funded by Public Health and housed at the CCOM Department. As part of this unique partnership opportunity, you will be charged with coordinating work within both departments, including attending regular Public Health staff meetings while being a CCOM employee.
Required Minimum Qualifications/ Transferrable Skills:*
Experience implementing emergency medical services programs, policies, practices and procedures (Note: experience as a 9-1-1 Dispatcher in a consolidated environment may count towards this requirement.)
Working knowledge of emergency communications systems, including 9-1-1 dispatch systems
Quality assurance and/or quality improvement experience (Note: this may include project or other initiative work.)
Customer service experience
Experience with program planning and program evaluation
Experience with research methodologies and techniques for data collection, as well as experience conducting data analysis and providing recommendations based on the analysis
Experience preparing clear and concise reports
Strong public speaking and/or meeting facilitation skills
Experience providing presentations to a variety of audiences
Effective verbal and written communication skills
Strong interpersonal skills that translate into all of the following:
Ability to establish and maintain effective working relationships and partnerships both internally and externally
Ability to handle a wide range of situations and circumstances effectively, positively, and professionally and to maintain composure in difficult, stressful and quickly emerging situations
Ability to work well independently, as well as having a collaborative, team-oriented approach to work
Independent decision making and problem solving skills
Strong active/reflective listening skills
Strong analytical and problem solving skills
Must be able to work shifts, including evenings, weekends and holidays
Must be available for 24-hour response to emergency situations or other urgent issues
Must pass a criminal history check, which will include national or state fingerprint records check
Possession of a valid driver's license or an acceptable alternative method of transportation. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation or based on the Communications Department business needs.
Preferred Special Qualifications/Transferrable Skills:*
Knowledge of federal, state and local laws and regulations governing emergency medical services
Technical writing experience
Experience with grant development
Experience in ambulance, hospital, fire agency or public health settings
Emergency Medical Technician (EMT) Certification
Paramedic Certification
National Academy of Emergency Dispatch (NAED) Emergency Medical Dispatch (EMD) Certification
NAED EMD-Q Certification (trained by NAED to be a certified medical case reviewer)
Pro QA experience
Experience with AQUA 7 Ascent case review software
Association of Public Safety Communications Officials (APCO) Communications Training Officer (CTO) Certification
Experience working with multiple committees and/or multi-agency work groups
Other Qualifications within Six (6) Months of Hire :
Possession of or the ability to obtain National Academy of Emergency Dispatch (NAED) Emergency Medical Dispatch (EMD) Certification
Possession of or the ability to obtain NAED EMD-Q Certification (trained by NAED to be a certified medical case reviewer)
*For Veterans qualified for Veteran’s Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.
What We Offer :
Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees) and a robust sick and vacation plan for regular status positions.
We encourage and support employee health and wellness by offering a variety of gym membership discounts, onsite fitness classes, onsite Farmers Market with fresh produce available for purchase, annual wellness fairs and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.
Compensation:
Annually: $79,647 - $100,360
Hourly: $38.29 - $48.25
Attractive benefits package and incentives:
Generous Paid Time Off package, including:
Vacation accrual based on years of service
8 Hours per month sick leave accrual
9 County-observed holidays
1 Personal day
Other (i.e. bereavement leave, military leave)
Retirement:
Employer paid 6% PERS retirement contribution
Social Security 7.65%
Deferred Compensation 457 Retirement Plan: Up to a 3% match to employee contributions
Excellent benefits package, including:
Robust wellness programs, including gym discounts and wellness education classes
A Choice of Medical Plans with Vision and Prescription Drug Coverage
Chiropractic Coverage and Alternative Care Benefit
A Choice of Dental Plans
A variety of optional benefits, including:
Section 457 Deferred Compensation
Flexible Spending Account
Long Term Care
Legal Insurance
Pet Insurance
AFLAC
Longevity pay as percentage based on years of service
CLACKAMAS COUNTY ACCEPTS ONLINE APPLICATIONS ONLY.
To complete an online application and for more information, visit http://www.clackamas.us/ and click on the “Jobs” tab
This position closes at 11:59 p.m. (Pacific Time) on Monday, February 3, 2020
IMPORTANT :
In addition to the online employment application, this position requires all applicants to complete the Preliminary Statement of Personal History (pSPH).
Please Note :
You MUST submit the completed pSPH form by email. Instructions on how to submit the completed pSPH form can be found in the "Other Information" section of the job posting.
The online application and the pSPH form must be completed and received by 11:59 PM (Pacific Time) on Monday, February 3, 2020 or your application will be inactivated.
Only those applicants who are invited to the department interview for this position will need to submit the FULL (16 page) Statement of Personal History (SPH) .
Are you passionate about improving the health of communities?
Are you invested in helping others reach their potential and achieve their goals?
Are you an excellent communicator?
Are you known for your exceptional problem-solving skills?
Do you have outstanding project management skills?
Do you envision yourself in a role that allows you to use your leadership skills to motivate, develop and support others?
If you answered "yes" to the questions above, we want you to join our team as the Emergency Medical Services (EMS) Coordinator (Classified as Training & Quality Assurance Coordinator). If selected for this position, you will have a unique opportunity to enhance the EMS system throughout Clackamas County. As an EMS Coordinator, you will work with both, the EMS Program AND the 9-1-1 dispatch & call-taking system. You will assume the leadership role over the EMS system with a goal of improving emergency care, public health and, ultimately, saving lives throughout Clackamas County.
Additionally, the most critical components of this role include monitoring the Ambulance Service Area plan; participating in the development and implementation of program policies, procedures, goals and objectives; planning, coordinating and communicating activities for emergency medical services; participating in the development and monitoring of contracts and intergovernmental agreements; serving as staff liaison to the EMS Council and associated committees; providing information and technical expertise to county employees, local and regional agencies and the general public; recommending and implementing improvements and modifications related to program activities; and representing Clackamas County in relevant committees, workgroups and meetings at the local, regional, state and national levels.
Please Note: This position is a result of a joint partnership between the Clackamas County Communications (CCOM) 9-1-1 Department and the Health, Housing & Human Services Department / Public Health (PH) Division. It is funded by Public Health and housed at the CCOM Department. As part of this unique partnership opportunity, you will be charged with coordinating work within both departments, including attending regular Public Health staff meetings while being a CCOM employee.
Required Minimum Qualifications/ Transferrable Skills:*
Experience implementing emergency medical services programs, policies, practices and procedures (Note: experience as a 9-1-1 Dispatcher in a consolidated environment may count towards this requirement.)
Working knowledge of emergency communications systems, including 9-1-1 dispatch systems
Quality assurance and/or quality improvement experience (Note: this may include project or other initiative work.)
Customer service experience
Experience with program planning and program evaluation
Experience with research methodologies and techniques for data collection, as well as experience conducting data analysis and providing recommendations based on the analysis
Experience preparing clear and concise reports
Strong public speaking and/or meeting facilitation skills
Experience providing presentations to a variety of audiences
Effective verbal and written communication skills
Strong interpersonal skills that translate into all of the following:
Ability to establish and maintain effective working relationships and partnerships both internally and externally
Ability to handle a wide range of situations and circumstances effectively, positively, and professionally and to maintain composure in difficult, stressful and quickly emerging situations
Ability to work well independently, as well as having a collaborative, team-oriented approach to work
Independent decision making and problem solving skills
Strong active/reflective listening skills
Strong analytical and problem solving skills
Must be able to work shifts, including evenings, weekends and holidays
Must be available for 24-hour response to emergency situations or other urgent issues
Must pass a criminal history check, which will include national or state fingerprint records check
Possession of a valid driver's license or an acceptable alternative method of transportation. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation or based on the Communications Department business needs.
Preferred Special Qualifications/Transferrable Skills:*
Knowledge of federal, state and local laws and regulations governing emergency medical services
Technical writing experience
Experience with grant development
Experience in ambulance, hospital, fire agency or public health settings
Emergency Medical Technician (EMT) Certification
Paramedic Certification
National Academy of Emergency Dispatch (NAED) Emergency Medical Dispatch (EMD) Certification
NAED EMD-Q Certification (trained by NAED to be a certified medical case reviewer)
Pro QA experience
Experience with AQUA 7 Ascent case review software
Association of Public Safety Communications Officials (APCO) Communications Training Officer (CTO) Certification
Experience working with multiple committees and/or multi-agency work groups
Other Qualifications within Six (6) Months of Hire :
Possession of or the ability to obtain National Academy of Emergency Dispatch (NAED) Emergency Medical Dispatch (EMD) Certification
Possession of or the ability to obtain NAED EMD-Q Certification (trained by NAED to be a certified medical case reviewer)
*For Veterans qualified for Veteran’s Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.
What We Offer :
Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees) and a robust sick and vacation plan for regular status positions.
We encourage and support employee health and wellness by offering a variety of gym membership discounts, onsite fitness classes, onsite Farmers Market with fresh produce available for purchase, annual wellness fairs and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.
Compensation:
Annually: $79,647 - $100,360
Hourly: $38.29 - $48.25
Attractive benefits package and incentives:
Generous Paid Time Off package, including:
Vacation accrual based on years of service
8 Hours per month sick leave accrual
9 County-observed holidays
1 Personal day
Other (i.e. bereavement leave, military leave)
Retirement:
Employer paid 6% PERS retirement contribution
Social Security 7.65%
Deferred Compensation 457 Retirement Plan: Up to a 3% match to employee contributions
Excellent benefits package, including:
Robust wellness programs, including gym discounts and wellness education classes
A Choice of Medical Plans with Vision and Prescription Drug Coverage
Chiropractic Coverage and Alternative Care Benefit
A Choice of Dental Plans
A variety of optional benefits, including:
Section 457 Deferred Compensation
Flexible Spending Account
Long Term Care
Legal Insurance
Pet Insurance
AFLAC
Longevity pay as percentage based on years of service
CLACKAMAS COUNTY ACCEPTS ONLINE APPLICATIONS ONLY.
To complete an online application and for more information, visit http://www.clackamas.us/ and click on the “Jobs” tab
